Initiate Invoice Processing for Parts

This activity allows you to update the invoice price details for the parts consumed while executing a task or work order (Component work order or Hangar work order).

Select the “Initiate Invoice Processing for Parts” link provided at the bottom of the “Initiate Invoice Processing” page.

The “Initiate Invoice Processing for Parts” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following details in the “Customer Order Details” group box:

Customer Order #	The number identifying the customer order.
Release #	The release number of the customer order.
Amendment #	The amendment number of the customer order.
Release Status	The release status of the customer order.
Order Description	The textual description of the customer order.
Quotation Level	The quotation level of the customer order.
Invoice Processing Level	The processing stage of the invoice.

Enter the following field:

User Status

Use the drop-down list box to specify the user status of the customer order. The system lists all the quick codes that are of type “User Status” as defined in the “Create Quick Codes” activity of the “Customer Order” business component.

The system leaves the field blank by default.

The system displays the following:

Invoice Basis	The basis for computation of the invoice, which could be “Quote” or “Actuals”.
Exchange Rate	The exchange rate of the base currency with respect to the transaction currency.
Base Currency	The base currency of the company.
Order Currency	The currency in which the customer order was raised.

Enter the following field above the “Part Consumption Details” multiine:

Display Option

Use the drop-down list box to specify the display option for the consumed parts. The system lists the following:

Part Status Level - Select this option if you wish to view the Part consumption details at "Part - Stock Status Level”.
Part Condition Status Level - Select this option if you wish to view the consumed part details at "Part-Condition-Status Level".

The Value ‘Part –Condition – Status Level will be loaded in the drop-down box only if the Price list mentioned in the ‘Customer Order’ is based on the ‘Part Condition’.

The system displays “Part-Status Level” by default on launch of the page.

Click the “Get Invoiceable Parts” pushbutton to retrieve the part details in the multiline.

The system displays the following details in the “Part Consumption Details” multiline.

Part #	The number identifying the part for which invoice details must be updated.
Part Description	The textual description of the part.
Quoted Qty	The quoted quantity of parts for which invoice details must be updated.
UOM	The unit of measurement in which the part is invoiced.
Consumed Qty	The total quantity of parts consumed for executing the task or work order.
Component #	The number identifying the component.
Condition	The condition of the consumed part.
Stock Status	The stock status of the consumed part.
Billable Quantity	The total quantity of parts that is billable.
Quoted Unit Price	The quoted unit price applicable for the part.
Quoted Material Price	The material price quoted for executing the task or work order. The system calculates the quoted material price as: Quoted Material Price = Quoted Qty * Quoted Unit Price.
Actual Issue Cost	The actual issue cost of the part.
Actual Unit Price	The actual unit price of the part.
Billable Material Price	The billable material price for executing the task or work order. The system calculates the billable material price as: Billable Material Price = Billable Quantity *Actual Unit Price.
Margin %	The percentage of margin defined for part. The system calculates the margin percentage as follows: Margin % = ((Actual Unit price - Actual Issue Cost)/ Actual Issue Cost)*100

Enter the following:

To Be Invoiced Amount

The amount that is to be invoiced for the part (Integer). Mandatory. Ensure that the value entered here is greater than zero.

The system displays the following:

Part Price List #	The number identifying the part price list.
Revision #	The revision number of the part price list.

Enter the following below the multiline:

Invoicing Comments

Any additional comments pertaining to the invoice details (Alphanumeric, 255).

Zoom facility available.

Note: Ensure that atleast one record exists in the multiline.

Click the hyperlinked part price list number in the multiline to view the part price list details.
Click the “Update Invoice Price” pushbutton to update the invoice price details for part.

Note: The system throws an error message, if any concurrent user tries to modify the details in the multiline.

The system changes the invoice status from “Pending Material Invoice” to “Pending Material Invoice Confirmation”.

Click the “Confirm Invoice Price” pushbutton to confirm the invoice price details for part.

The system updates the invoice status from “Pending Material Invoice Confirmation” to “Pending Release”.

Click the “Generate material Pricing Report” link provided at the bottom of the page to generate material pricing report for the customer order.

The system displays the following details in the “Record Statistics” group box:

Invoiced By	The login ID of the user who updated the invoice.
Invoiced Date	The date on which the login user updated the invoice.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.