Entering search criteria for tracking reference documents

Using this tab you can search for tracking reference document.

Select the “Search Criteria” tab in the “Record Tracking Ref. Document Details” page.

Enter the following fields:

Part #	The unique number identifying the part (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the customer goods receipts with the part number similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the part number.
Part Description	The description of the part (Alphanumeric, 150). You can enter the part description in full, or specify it partially using the “*” character. The system retrieves all the customer goods receipts with the part description similar to the description entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the part description.
Serial #	The system generated internal serial number of the part (Alphanumeric, 40). Enter the number in full or specify it partially using the “*” character. The system retrieves all the customer goods receipts with serial number similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the serial number.
Lot #	The system generated internal lot number of the part. (Alphanumeric, 18). Enter the number in full or specify it partially using the “*” character. The system retrieves all the customer goods receipts with lot number similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the lot number. Ensure that the lot number entered for the part number is valid as defined in the “Stock Maintenance” business component.
Customer #	The unique number identifying the customer (Alphanumeric, 18). You can enter the customer number in full, or specify it partially using the “*” character. The system retrieves all the customer goods receipts with customer number similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the customer number.
CGR #	The unique code identifying the customer goods receipt. (Alphanumeric, 40). You can enter the CGR number in full, or specify it partially using the “*” character. The system retrieves all the customer goods receipts with CGR numbers similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the CGR number.

Note: Ensure that the entered CGR number is in “Freezed”, “Partially moved” or “Moved” status only.

Display Option

Use the drop down list box to specify the mode of retrieving the CGR documents. The system lists the following options:

Pending Tracking Ref Doc. # entry – Select this option if you want to retrieve all the customer goods receipt documents for which tracking reference document number is not available.
Pending for shipment – Select this option if you want to retrieve customer goods receipt details for which tracking reference document number is available but reference document number is not available.
Shipped – Select this option if you want to retrieve customer goods receipt detail for which both the tracking reference document number and reference document number is available.
All – Select this option if you want to retrieve all the customer goods receipt that fall under either of the above (Pending Tracking Ref. Doc #, Pending for Shipment, Shipped)

The system displays “Pending Tracking Ref Doc. # entry” by default.

Display Serial / Lot Nos

Use the drop down list box to select whether the display of the receipts must be in Part wise in the Customer Goods Receipt or serial / lot number wise. The system lists the following:

The system displays “No” by default.

If the Display Option field is not set as “Pending for Tracking Ref. Doc # entry” the system loads this field with the value “Yes” and defaults with the same.

Way Bill #

The unique code identifying the way bill (Alphanumeric, 40). The way bill note is issued by the person who transports the goods from the customer. You can enter the way bill number in full, or specify it partially using the “*” character. The system retrieves all the customer goods receipts with way bill numbers that are similar to the number entered here. You can leave the field blank to retrieve the customer goods receipts irrespective of the way bill number.

To proceed carry out the following:

Click the “Additional Search Criteria” tab to search for tracking reference document.