Specifying quantity for Serial / Lot Numbers for the Stock Transfer Receipt

This page allows you to enter the serial number and the lot number details of the received part. Tell me more.

Select the “Edit Serial / Lot Details” link at the bottom of the “Edit Storage Details” page.

The “Edit Serial # / Lot # Details” page appears.

The system displays the following in the “Stock Transfer Receipt Information” group box:

Transfer Receipt #	The number identifying the transfer receipt.
Status	The status of the transfer receipt, which could be “Draft” or “Fresh” Draft - The status of the transfer receipt, when all the mandatory information has not yet been entered. Fresh - The status of the stock transfer receipt, when all the mandatory information is entered.
Warehouse #	The number identifying the warehouse in which the parts received are to be stored.
Warehouse Description	The textual description of the warehouse.

Enter the following in the “Line # Details” group box:

Line #

Use the drop-down list box to select the line number of the transfer receipt, which contains the part for which you wish to enter the serial and lot number details. Mandatory.

Click the “Get Details” pushbutton to retrieve the details of the part selected.

The system displays the following:

Part #	The number identifying the part which has been received.
Part Description	The textual description of the part.
WH – Zone #	The number identifying the zone of the warehouse in which the received part is to be stored.
Bin #	The number identifying the bin of the warehouse in which the received part is to be stored.
Total Quantity	The total quantity of the part received
Stock UOM	The unit of measurement in which the part has been stocked
Part Control Type	The type of the part, which is serial number-controlled or lot number-controlled.

The system displays the following in the “Storage Information” multiline:

Lot #	A unique number identifying the lot number issued by the warehouse.

Serial #	A unique number identifying the serial number issued by the warehouse.

Note: At least one lot number must be entered, if the received part number is lot number-controlled. In case the part number is serial number-controlled and lot number-controlled, the lot number will be repeated.

The system displays the following:

Part Condition

The condition of the part, which could be one of the following:

New – If the received part is new.
Overhauled – If the part has been received after service.
Serviceable – If the part can be serviced in case of problems.
Unserviceable – If the part cannot be serviced in case of problems.

Enter the following:

Quantity

The quantity of the part received, for the serial number or lot number entered (Decimal). Ensure that the quantity is greater than zero and the sum of all the quantities available in the multiline is equal to the “Total Quantity” in the header. Mandatory

Note: In case the part number is both serial number-controlled as well as lot number- controlled, the quantity will be set as “1” (one), irrespective of the value entered in the field. This ensures that the line number corresponds to the value entered in quantity.

Enter the following field below the multiline:

Convert Document Status to Fresh

Check this box to change the status of the transfer receipt from “Draft” to “Fresh”.

Note: If the quantity details for the serial and lot numbers are not entered for the transfer receipt, the status of the receipt will not be updated from “Draft” to “Fresh”.

Click the “Update Serial / Lot Details” pushbutton, to save the serial and lot number details for the part.

The system updates the status of the receipt from “Draft” to “Fresh”, if the “Convert Receipt Status to Fresh” box is checked, and all the details pertaining to the transfer receipt are entered.

Specify quantity for Serial / Lot Numbers for the Stock Transfer Receipt – An overview

This page allows you to enter the serial number and the lot number details of the received part. The entire serial / lot numbers which have been issued against the Stock Transfer for the Part are defaulted for the Warehouse-Zone-Bin combination. The quantity has to be specified for serial and lot numbers being taken into the specific zone and bin. In case the quantity is to be split across zones and bins then the remaining Serial / Lot numbers are defaulted by the system and the quantities can be specified.

This page also provides you with the option of converting the status of the transfer receipt from “Draft” to “Fresh”. Only “Fresh” transfer receipts can be sent for confirmation.

What you can do in this page

Specify the quantity for serial number and lot number

You can enter quantity for serial number and lot number for the part received.

In the “Line #” field, select the line number of the transfer receipt which contains the part for which you wish to specify the serial or lot number quantity details.

In the “Storage Information” multiline, enter the quantities for the different serial numbers and lot numbers, in the quantity field. Set the status of the transfer receipt as “Fresh”

You can change the status of the transfer receipt from “Draft” to “Fresh”, so that you can send the receipt for confirmation.

Check the “Convert Document Status to Fresh” box below the multiline, to make the system assign the “Fresh” status to the transfer receipt.

Click the “Update Serial/Lot Details” pushbutton.