Approving / closing flight contract

This activity enables you to approve or short close a flight contract. Tell me more.

Select the “Approve / Close Flight Contract” activity under the “Flight Contract” business component.

The “Approve / Close Flight Contract” page appears.

Enter the following fields in the “Search Criteria” group box:

Contract #

The number identifying the contract for which you wish to retrieve details in the multiline. By default the system leaves this field blank.

Contract Based

Use the drop-down list box to select the basis on which you wish to retrieve details in the multiline:

Charter Type - Indicates the type of hire or lease. Eg. Regular, EMS.
Contract Status - Indicates the status of the flight contract which could be Approved or Confirmed.
Contract Category - Indicates the category to which the flight contract belongs. Eg. GTA – General Terms Agreement.
Contract Type - Indicates the type of flight contract which could be General or Customer Specific.

By default the system leaves this field blank.

In the box provided alongside, enter a value corresponding to the “Contract Based” selected.

The system lists the options as follows based on the selection made in the “Contract Based” field:

If “Contract Based” is specified as follows:	The system lists the following options:
Charter Type	All the entities that are in active status as defined for the Entity Type “ Charter Type” in the “Define Process Entities” activity of the “Common Master” business component.
Contract Category	All the contracts that are in active status as defined for the Entity “A/c Charter Service´ and “Category Type” “A/C Charter Contract Category” in the “Category” business component. By default the system leaves this field blank.
Contract Status	Confirmed Approved By default the system leaves this field blank.
Contract Type	General - Select this option, for standard terms and conditions in a contract Customer Specific - Select this option for a particular customer-specific terms and conditions in a contract. By default the system leaves this field blank.

Aircraft Based

Use the drop-down list box to specify the basis on which you wish to retrieve the details in the multiline. The system lists the following options:

Aircraft Model # - Select this option if you wish to retrieve details based on the Aircraft Model # associated with the flight contract.
Aircraft Reg. # - Select this option if you wish to retrieve details based on the Aircraft Registration # associated with the flight contract.

By default the system leaves this field blank.

In the editable box alongside, enter a value corresponding to the “Aircraft Based” selected. . The system retrieves all the flight contract numbers having Aircraft Model # / Aircraft Reg. # similar to the value entered here.

Customer Based

The basis related to the customer based on which you wish to retrieve details in the multiline which could be Customer # or Customer name. You can enter the name / number in full or specify it partially using the “*” character. The system retrieves all flight contracts with starting customer name / number similar to the name / number entered here.

By default the system leaves this field blank.

Addl. Search

Use the first drop-down list box to select an additional attribute of the flight contract based on which you wish to retrieve details in the multiline:

Analysis Code – Indicates the code mapped to the account that is associated with the flight contract.
Cost Center – Indicates the cost center to which expenses pertaining to the flight contract is assigned to.
Primary Field Base - Indicates the location that is the center for the operations of the charter flight.
Cust. Service Rep. – Indicates the employee who represents the company and provides a range of services to the customer.
Call Sign # - Indicates a unique reference number by which the customer job is tracked.

By default the system leaves this field blank.

In the adjacent editable box, enter a value corresponding to the additional search entered.

Rev. Valid from / to

The starting date from which the revised contract is effective.

The ending date up to which the revised contract is effective.

Ensure that the date specified in this field is later than the “Rev. Valid from” date.

Click the “Search” pushbutton to retrieve details of all the flight contract and revision numbers of the flight contracts in the multiline.

The system displays the following fields in the “Contract Details” multiline:

Contract #	The code identifying the flight contract.
Revision #	The revision number of the flight contract.
Customer #	The number identifying the customer with whom the flight contract is entered.
Customer Name	The name of the customer with whom the flight contract is entered.
Aircraft Model #	The aircraft model number associated with the flight contract you wish to retrieve.
Aircraft Reg. #	The aircraft registration number associated with the flight contract you wish to retrieve.

Enter the following fields in the “Contract Details” multiline:

Reasons for Return / Closure

A textual description of the reasons for modifying or closing the contract. Data entry in this field is mandatory if you wish to close or return the contract.

Ensure that this field is left blank if you wish to approve a contract.

Termination Date

The date on which the flight contract is closed.

Ensure that a date is specified in this field only if you wish to close a contract.

Remarks

Any remarks associated with the flight contract.

The system displays the following fields in the “Contract Details” multiline:

Rev. Effective From	The starting date from which the revised flight contract is effective.
Rev. Effective To	The ending date up to which the revised flight contract is effective.
Charter Type	Type of hire or lease of charter flight.
Contract Type	The type of flight contract, which could be General or Customer Specific.
Contract Category	The category to which the flight contract which you wish to approve / modify or close belongs.

Note: Ensure that at least one record is selected in the multiline.

Click the “Approve’ pushbutton to approve the selected flight contract.

The system updates the status of the Contract # / Revision # as “Approved”.

Note: You can approve only those contract # / Revision # for which status is “Confirmed”.

Click the “Return” pushbutton to return the flight contract.

The system updates the status of the Contract # / Revision # as “Returned”.

Note: You can return only those contract # / Revision # for which status is “Confirmed”.

Click the “Close” pushbutton to terminate the contract.

The system updates the status of the Contract # / Revision # as “Closed”.

Note: You can approve only those contract # / Revision # for which status is “Approved”.

What you can do in this page

Approve a flight contract

Return a flight contract

Close a flight contract

Approve a flight contract

Note: You can approve only those contract # / Revision # for which status is “Confirmed”.

4 Enter the details in the “Search Criteria” group box and click the “Search” pushbutton to retrieve the contract details in the multiline.

4 Select the Contract # in the multiline, which you wish to approve.

4 Click the “Approve” pushbutton to approve the selected Contract #.

Return a flight contract

Note: You can return only those contract # / Revision # for which status is “Confirmed”.

4 Enter the details in the “Search Criteria” group box and click the “Search” pushbutton to retrieve the contract details in the multiline.

4 Select the Contract # in the multilie, which you wish to return.

4 Click the “Return” pushbutton to approve the selected Contract #.

Close a flight contract

Note: You can approve only those contract # / Revision # for which status is “Approved”.

4 Enter the details in the “Search Criteria” group box and click the “Search” pushbutton to retrieve the contract details in the multiline.

4 Select the Contract # in the multilie, which you wish to close.

4 Click the “Close” pushbutton to short close the selected Contract #.

Prerequisites

4 The flight contract must be in “Confirmed” or “Approved” status.