Managing Spares Usage Details

This section dwells on the Stock Issue business component and its activity Manage Spares Usage Details. Tell me more

Select the “Manage Spares Usage Details” link under the “Stock Issue” business component.

The “Manage Spares Usage Details” page appears.

Enter the following fields in the header section:

Ref. Doc. Type

Use the drop-down list box to select the type of the reference document. The system lists the value “Purchase Order”. The system displays “Purchase Order” by default.

Ref. Doc #

The number identifying the reference document, based on which the usage details of the spares are managed.

Help Facility available.

Click the “Go” pushbutton to retrieve the details of the reference document.

The system displays the following fields:

Ref. Doc. Date	The date of the reference document.
Ref. Doc. Status	The current status of the reference document.

The system displays the following fields in the “Ref. Doc. Details” group box:

Ref. Doc. Sub type	The reference document type of the reference number entered.
Supplier #	The code of the supplier to whom the purchase order is subcontracted.
Supplier Name	The name of the supplier to whom the purchase order is subcontracted.
Priority	The priority of the

Enter the following fields in the “Spare parts usage details” group box:

Line # / Ref. Doc. Part #

Use the drop-down list box to select the line # / part # of the reference document.

Note: If multiple line # / part #s are available then the value “All lines #” will also be loaded along with the other values. The system displays the value “All lines #”, by default.

The system displays the following in the multiline:

Line # / Ref. Doc. Part #	The line # / part # of the reference document.
Ref. Doc. Part Desc.	The description of the part of the reference document.
Issued Part #	The part # which are issued against the spare line #.
Issued Serial #	The serial # of the issued part.
Issued Lot #	The lot # of the issued part.
Issued Qty	The quantity of the issued part.
UOM	The unit of measurement of the issued part.

Enter the following fields:

Used Qty	The number of spare parts used for manufacturing the subcontract part.
Reconciled Qty	The number of spare parts which are not able to be returned due to reasons such as material loss, damage etc.
Return Warehouse #	The number of the warehouse to which the unused spare parts are to be returned.
Remarks	The textual description.

The system displays the following details in the multiline:

Pend. Return Qty	The number of spare parts which are yet to be returned. Pending Return Qty = Issued Qty -Used Qty -Reconciled Qty -Returned Qty.
Returned Qty	The number of spare parts which are received.
Issued Mfr. Serial #	The manufacturer serial number of the issued part.
Issued Mfr. Lot #	The manufacturer lot number of the issued part.
Issue Basis	The basis of the issued part which is returnable or non-returnable.
Issued Part Desc.	The textual description of the issued part.
Last Modified by	The name of the user who last modified the purchase order.
Last Modified Date.	The date on which the purchase order was last modified.

Click the “Save” pushbutton to save the usage details of the spare parts.
Click the “Confirm Reconciliation” pushbutton to confirm the details of the non-returnable spare parts.

To proceed, carry out the following

Select the “View Ref. Document” at the bottom of the page to view the details of the reference document.

Managing Spares Usage Details – An overview

This page allows you to record the usage information of shipped spares. Based on Usage details (i.e. Used Quantity), system will update the return quantity information in Goods Inward.