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This page allows you to record shipping details for the selected issue document. Tell me more.
Select the “Record Shipping Details” link in the “Select Issue Document” page. Alternatively, select the hyperlinked issue number in the multiline of the same page.
The “Record Shipping Details” page appears.
The system displays the following:
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Date & Time Format |
The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default. |
The system displays the following in the “Issue Information” group box:
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Issue # |
The number identifying the issue. |
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Status |
The status of the issue, which will be “Confirmed” . |
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Issue Date |
The date on which the issue document was created. |
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Warehouse # |
The number identifying the warehouse. |
The system displays the following in the “Reference Document Information” group box:
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Ref. Document Type |
The type of the reference document, which could be “Stock transfer”, “Repair Order, “Rental Order”, PBH Exchange PO”, “Exchange PO”, , “Loan Order”, "Pack Slip", "Tools Issue" or “Unplanned Issue”. |
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Ref. Document # |
A code identifying the reference document. |
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Requesting Location |
The organization unit from where the reference document is created. Zoom facility available. |
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Destination Location |
The organization unit where parts are to be reached. Zoom facility available. |
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Receiving Point |
The receiving point (address) in the destination location. Zoom facility available. |
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Supplier # |
The number identifying the supplier. |
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Supplier Name |
The name of the supplier. |
Note: The system retrieves the supplier number and the name from the “Purchase Order” or “Subcontract Order” or “Repair Order” or “Loan Order” document.
Note: The supplier number and name field would be left blank for issues based on reference documents other than “Purchase Order” or “Subcontract Order” or “Repair Order” or “Loan Order” document.
Enter the following in the” Shipping Information” group box:
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Shipping Note # |
The number identifying the shipping note created for part shipment (Alphanumeric, 40). Mandatory. |
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Ship By |
Use the drop-down list box to select the shipping method. The system lists all the codes as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. The system leaves the field blank by default. |
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Shipment Date |
The date on which the stock was shipped (Date Format). Mandatory. Ensure that the shipment date is later than or the same as the issue date. |
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Ship Time |
The time at which the stock was shipped. |
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Vehicle / Flight # |
The number identifying the vehicle to be used for transporting the stock to the specific warehouse (Alphanumeric, 20). |
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Carrier |
Use the drop-down list box to select t code identifying the carrier through which the stock must be shipped . The system lists all the carrier codes as defined in the “Carrier” business component. |
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Packing Slip |
The number identifying the delivery note (Alphanumeric, 40). Ensure that the delivery note is entered, if the delivery note date is specified. |
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Packing Slip Date |
The date on which the delivery note was raised (Date Format). Ensure that the delivery note date is entered, if the delivery note is specified. |
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Note: The packing slip date should be later than or the same as the “Shipping Date”. |
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Way Bill # |
The number identifying the document, containing a list of goods with shipping instructions related to a shipment (Alphanumeric, 40). Mandatory. Ensure that a value is entered, if the way bill date is specified. |
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Way Bill Date |
The date on which the waybill was raised (Date Format). Mandatory, if the Way bill number is entered. Ensure that the way bill date is entered, if way bill number is specified. |
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Note: The way bill date should be later than or the same as the “Packing Slip Date”. Note: If the packing slip date is not entered, then way bill date should be greater than or the same as “Shipping Date”. |
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Packaging Code |
Use the drop-down list box to select the package method of the part. The system lists all the codes as defined in the “Maintain Packaging Codes” activity of the “Logistics Common Master” business component. |
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Freight Amount |
The sum of freight charges that has been (Decimal). |
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Shipping Payment Method |
Use the drop-down list box to specify the mode in which the payment must be made. The system lists the modes, as defined in the “”Maintain Shipping Cost Code” activity of the “ Logistics Common Master” business component. |
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Freight Term |
The term of the freight (Alphanumeric, 150) |
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Insurance Liability |
Use the drop-down list box to indicate who should bear the insurance amount. The options available are: |
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Insurance Amount |
The sum of the insurance amount (Decimal). |
Note: Shipping details can be entered only when the issue type is "Stock Transfer Issue", “Rental Issue”, “Loan Issue”, “PBH Exchange Issue”, “Exchange Issue”,, "Repair order issue", "Pack Slip", "Tools Issue" or “Unplanned Issue”.
Enter the following in the “Other Details” group box:
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User Defined Detail – 1 |
Any other additional details pertaining to the shipping details (Alphanumeric, 25). |
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User Defined Detail – 2 |
Any other additional details pertaining to the shipping details (Alphanumeric, 25). |
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Remarks |
Any other additional comment pertaining to the shipping details (Alphanumeric, 255). |
Click the “Edit Shipping Details” pushbutton, to update the shipping details of the issue.
The system displays the following in the “Record Statistics” group box:
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Last Modified By |
The name of the user who last modified the issue. |
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Last Modified Date |
The date on which the issue was last modified. |
To proceed, carry out the following
Select the “Edit References” link at the bottom of the page to modify the reference details.
Select the “View Repair Order” link at the bottom of the page to view the repair order details.
For further details refer to “Viewing Repair Order- An Overview”.
Select the "Generate Shipping Document Report" link at the bottom of the page to generate the shipping document report.
Recording Shipping Details – An overview
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This page allows you to record shipping details for the selected issue document in confirmed status. Shipping details can be entered only when the issue type is "Stock transfer Issue", “Rental issue”, “Loan issue”, “PBH Exchange Issue”, “Exchange Issue”, , "Repair Order issue", "Pack Slip", "Tools Issue" or “Unplanned Issue”. Shipping information details such as the number of the vehicle or flight, bill number and the amount of the freight, freight term, insurance liability and the insurance amount, number of way bill, can be entered. You can also enter details such as the shipping payment method, shipment date and the ship time.
Note that you can record shipping details for an issue document, only if it is in “Confirmed” status.
Specify the person who is liable for insurance amount
Specify the shipping method, which could be air, road or rail in the "Ship By" field.
You can specify the packaging method of the part.
Set the appropriate method in the “Packagind Code” field.
Specify the person who is liable for insurance amount
Set the “Insurance Liability” field to “Self”, to indicate that the person who performs the shipment has to bear the insurance amount.
Set the “Insurance Liability” field to “Third Party, to indicate that any other party bears the insurance amount.
Set the “Insurance Liability” field to “None, to indicate the insurance is not required.
You can specify the mode in which the payment has to be made for the parts shipped.
Set the “Shipping Payment Method” field to “Check”, if the mode of payment for the transaction is check.
Set the “Shipping Payment Method” field to “Demand Draft”, if the mode of payment for the transaction is demand draft.
Set the “Shipping Payment Method” field to “Cash”, if the mode of payment for the transaction is cash.
Set the “Shipping Payment Method” field to “Pay Order”, if the mode of payment for the transaction is pay order.
