Confirming unplanned issue

Select the “Confirm Unplanned Issue” link under the “Stock Issue” business component.

The “Confirm Unplanned Issue” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

Search for the unplanned issue document

Enter the following fields in the “Search Criteria” group box, to search for the unplanned issue document. Data entry in the following fields is optional:

Issue #	The number identifying the unplanned issue document that you wish to confirm or cancel (Alphanumeric, 18). You can enter the issue number in full or specify it partially using the “*” character. The system retrieves all issue numbers that are similar to the value entered here.
User Status	Use the drop-down list box to select the user status of the unplanned issue document. The system lists all the user statuses defined in the “Create Quick Codes” activity. By default, this field is left blank.
Issue Category	Use the drop-down list box to select the category to which the issue belongs. The system lists all the issue categories defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the issue category. The system leaves the field blank by default.
Part Type	Use the drop-down list box to select the type of the part for which the unplanned issue must be confirmed or cancelled. The system displays “Component”, "Consumable", “Expendable”, “Tool”, “Miscellaneous” , “Raw Material” and “Kit”. Leave this field blank to retrieve the unplanned issues irrespective of the part type. The system leaves the field blank by default.
Ref Document #	The number identifying the reference document against which the unplanned issue document is created (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all reference document numbers that are similar to the number entered here.
Warehouse #	Use the drop-down list box to select the warehouse from which the parts are to be issued. If you are working in the main base, the drop-down list box displays all Active warehouses defined for the transaction type Unplanned Issue in the Storage Administration component, which are not currently offline. Conversely, if you are working in a field base, the drop-down list box displays all warehouses mapped to the offline area. The system retrieves all the unplanned issues from the warehouse that you select here.
From Date	The starting date, on a range of dates, on which the unplanned issue document is created (Date Format). Ensure that the date entered is earlier than or equal to the system date. If you leave this field blank then the system lists all the issue documents created till the date entered in the “To Date” field.
To Date	The ending date, on a range of dates, on which the unplanned issue document is created (Date Format). Ensure that the date entered is earlier than or equal to the system date. If you leave this field blank then the system lists all the issue documents created on dates starting from the date entered in the “From Date” field to the current system date.

Note: The system displays the unplanned issue documents that were created on the dates entered between the “From Date” and “To Date”.

Ensure that the date entered in the “From Date” field is earlier than the date entered in the “To Date” field.

Part #	The number identifying the part that has been issued (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all part numbers that are similar to the number entered here. Smart search enabled.
Trading Partner #	The code identifying the trading partner (Alphanumeric, 45). You can enter the trading partner number in full or specify it partially using the “*” character. The system retrieves all trading partner numbers that are similar to the number entered here. The system retrieves all the issue documents whose trading partner number is similar to the trading partner number entered here. Leave this field blank to retrieve all the issue documents irrespective of the trading partner number.
Aircraft Reg #	The registration number identifying the aircraft for which the parts have been issued (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character.. The system ensures that the aircraft registration number is valid and in “Active” status as defined in the “Aircraft” business component. Smart search enabled.
Issue to Employee	The employee to whom the parts have been issued.

Note: The system retrieves only the unplanned issue documents in “Fresh” status.

Click the “Search” pushbutton, to display the search results:

Note: The system checks for the rights of authorization for the user in the “Work Flow” business component and retrieves all those issue documents for which the current user is been assigned the rights of authorization.

The system displays the following fields in the “Search Results” multiline:

Issue #	The number identifying the unplanned issue document that must be confirmed or cancelled.
Warehouse Description	The textual description of the warehouse from where the parts are to be issued.
Aircraft Reg #	The registration number identifying the aircraft for which the parts have been issued.
Issue Category	The category to which the unplanned issue document belongs.

Enter the following field in the “Search Results” multiline:

User Status	The user status of the unplanned issue document.
Issue to Employee	The employee to whom the parts have been issued.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner #	The code identifying the trading partner.
Trading Partner Name	The name of the trading partner.
Remarks	Any remark or comment pertaining to the confirmation or cancellation of the unplanned issue document (Alphanumeric, 255).

The system displays the following fields:

Issue Date	The date on which the unplanned issue was created.
Ref. Document #	The number identifying the reference document for which the issue document is created.

Select the record containing the unplanned issue document in the multiline, for confirmation or cancellation.

Click the “Confirm Issue” pushbutton, to confirm the unplanned issue documents selected in the multiline.

Note: This action is workflow-enabled. Notification messages can be sent and you can configure further processing of this document in the "Workflow Management" business component.

If the “Part # - Model # Effectivity Check” is set as “Enforce” in the Set Options activity of Stock Maintenance business component then the

a) The system checks whether any Aircraft Reg # is available in the Ref Document # and fetches the Aircraft model for the Aircraft Reg #.

b) The system also checks whether any Aircraft Model # effectivity is available for the Issue Part # and also ensures that the Aircraft model is mapped to the Issue Part #.

Hazmat Compliance should be recorded for all the Hazardous parts in the Unplanned Issue document if the option for Hazmat Compliance for Unplanned Issue is set as “Enforce Compliance” in “Set Inventory Process Parameters” activity of the Logistics Common Master business component. Else the system will throw an error message.

On confirmation of issue, if the process parameter “Automatic tracking of parameter value based on Direct Issue in place of attachment” under the entity type “Capacity Maint. Planning” in the "Define Process Entities" activity of "Common Master" is set as 0 for ‘Required’, the attachment date and time of the issued component is set to the issue confirmation date and time and the reference document # for the installation is set to the issue document #.

The system checks the following while confirming the unplanned issue:

When the Reference Document Type for the Direct Issue is Scrap Note, it updates the status of the direct issue as confirmed, and de-allocate the parts for all the parts in the issue.
The system checks whether the part is available in the specified quantity in the status / condition / serial number / lot number and in the specified warehouse / zone / bin.
If transaction UOM is entered, which is different from the stock UOM, then the system checks whether part dependent conversion exists for the part in the Part Administration component. If not, the system checks whether part independent UOM conversion is defined in the Unit of Measurement Administration business component. If that is also not defined, an error will be thrown. For more details on the part independent UOM conversion refer to “Create UOM Conversion – An overview” under the “Unit of Measurement Administration” business component.
The transaction UOM is in “Active” status.
The value specified in the “Issue Quantity” field is greater than or equal to the value that is already specified as “Minimum Issue Qty” for the part in the “Create Parts Main Information” activity of the “Part Administration” business component. An error message will be displayed, if the quantity issued is lesser than the minimum issue quantity.
If the option set for “Parts Expense Basis” in the “Set Options” activity of the “Stock Maintenance” business component is:

a) “Expense At Issue”, then for all the parts of type “Component” with issue basis as “Returnable”, “Core Returnable” or “Non Returnable”, the system updates the cost of the part as the issue cost in the reference document only for the first issue transaction. For the subsequent issue transactions, the part would be maintained at zero cost.

b) “Expense At Retirement”, then for all the parts of type “Component” with issue basis as “Returnable”, “Core Returnable” or “Non Returnable”, the system updates the reference document with the cost of the part based on the “Valuation Method” set for the part. For parts with expense type as “Capital” and issue basis as “Returnable”, “Core Returnable” or “Non Returnable”, the system updates the reference document with zero cost for the part.

The system checks whether the quantity for the part is entered in fractions, if fractions are not allowed for UOM. If allowed, then the quantity is rounded based on the options set in the “Option Settings” activity.
The system converts the transaction UOM to stock UOM and if fractions are allowed, rounds the fractional value according to the option set in the “Option Settings” activity.
For the parts with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity of the “Part Administration” business component, and having stock status attribute set as “Ownership-Internal”, the system ensures that the core value is specified for the part number and the serial number in the “Maintain Core Value” activity of the “Stock Maintenance” business component.
For the parts of type “Component” with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity, and having stock status attribute set as “Ownership-Internal”, the system ensures that there exists an Authorized Maintenance Program for the component. This check is not performed if the Authorized Maintenance Program is revised.
The system ensures that the parts of type “Component” with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity, and having stock status attribute set as “Ownership-Internal”, should have “Overhaul Value” defined in the “Edit Usage Based Schedule” page of the “Component Maintenance Program” business component, same as the lead parameter unit defined in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” bsuiness component.
The system posts the account details in the “Account Group” business component. However, if parts owned by a group company for which stock valuation is mandatory are issued and, if “Enable Automatic Accounting for Inventory Transactions on behalf of Dest. Company is ‘Yes’ between the login organization and the Group Company, account entries are posted in finance books of the group company.

Click the “Cancel Issue” pushbutton, to cancel the unplanned issue documents selected in the multiline.

Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.

Note: When a direct issue has the Ref. Document Type as “Scrap Note”, then the issue cannot be cancelled.

Note: On cancellation of the Stock Transfer Issue, Repair order Issue, Loan Order Issue, Rental Order Issue, Exchange Issue, PBH Exchange Issue, General Issue, Maintenance Issue and Unplanned Issue documents, the system deallocates the parts in the “Stock Maintenance” business component. This is applicable for the parts that are serial-controlled, serial and lot-controlled parts, lot-controlled parts and neither serial-controlled nor lot-controlled.

After Confirmation or Cancellation

The system sets the status of the unplanned issue document to “Confirmed” or “Cancelled”, and updates the stock levels for the parts to be issued in the “Stock Maintenance” business component.

To proceed, carry out the following:

Select the “View Issue Details” link at the bottom of the page to view the issue details.
Select the “Record Hazmat Compliance” link at the bottom of the page to record the hazmat compliance.

What you can do in this page

Confirm or cancel the unplanned issue document

Enter the details in the “Search Criteria” group box, to search for the unplanned issue documents that you wish to confirm or cancel.
Check the box in the “Select” column of the multiline, for the unplanned issue documents that must be confirmed or cancelled.
Click the “Confirm Unplanned Issue” pushbutton, to confirm the unplanned issue document
Click the “Cancel Unplanned Issue” pushbutton, to cancel the unplanned issue document.