Recording serial and lot number details for the recounted part in the PI plan

This page enables you to modify the serial and lot numbers of the part. Tell me more

Select the “Record Serial & Lot Details” link in the “Enter Phy . Inventory Recount Results” page.

The “Record Serial # & Lot # Information” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following fields in the “Plan Level Details” group box:

PI Plan #	The number that identifies the physical inventory plan for which you need to modify the serial and lot details.
PI Plan Description	The textual description of the PI plan.
Warehouse #	The warehouse for which the PI plan was generated.
Warehouse Description	The textual description of the warehouse.

Enter the following fields in the “Part Selection” group box:

Line #

Use the drop-down list box to select the line number of the part for which you need to record the lot or serial number details.

Note: The system lists the line numbers of all the parts from the “Enter Phy. Inventory Recount Results” page for which count results have been updated and for which the deviation is greater than the recount tolerance level.

Click the “Get Details” pushbutton, to retrieve the parts for which you need to modify the lot and serial details.

The system displays the following fields in the “Part Details” group box:

Part #	The number that identifies the part for which you need to modify the serial and lot number details.
Part Description	The textual description of the part.
Part Control Type	The type of part control, which could be either serial-controlled or lot-controlled.
Part Type	The type to which the part belongs.
WH- Zone #	The number that identifies the zone in the warehouse where the part is stored.
Bin #	The number that identifies the bin in which the part is stored.
Transaction UOM	The unit of measurement for parts during PI count transaction.
Stock Status	The user-defined stock status of the part.
Count Quantity	The quantity of parts available after PI count.
Stock Quantity	The quantity of parts available as per the system inventory record.

The system displays the following fields in the “Serial / Lot Details” multiline:

Line #

The line number of the part.

Enter the following:

Serial #	The serial number of the part (Alphanumeric, 40). New serial #/manufacturer serial # of a part in Offline area
Lot #	The lot number of the part (Alphanumeric, 40). The value entered must be as defined in the “Stock Maintenance” business component.
Manufacturer Serial #	The number identifying the serial number of the part (Alphanumeric, 40). New serial #/manufacturer serial # of a part in Offline area
Manufacturer Lot #	The lot number issued by the manufacturer (Alphanumeric, 18). The value entered must be as defined in the “Stock Maintenance” business component. Ensure, this field is entered if “Lot #” is entered.
Note: If the part is lot number-controlled, then the “Serial #” and “Manufacturer Serial #” can be ignored. Note: If the part is serial number-controlled, then the “Lot #” and “Manufacturer Lot #” can be ignored.
Quantity	The quantity of the part counted, for the serial number or lot number entered (Decimal). Ensure that the quantity is greater than zero.
Reason-Qty Mismatch	Use the drop-down list box to select the reason for mismatch between the stock quantity and the count quantity of the part. The drop-down list box displays all the Active reason codes defined under the reason code type “Stock Correction” in the Logistics Common Master component. This field is mandatory for Serial-Lot Controlled parts, if the process parameter “Enforce Reason when Count Qty is different from Stock Qty” under the “Physical Inventory” category is ‘1’ as defined in the Set Inventory Process Parameters” activity of the Logistics Common Master

Condition	Use the drop-down list box to select the condition of the part # and serial # for which you are recording PI count results, Mandatory. The drop-down list box displays the following: “New”, ”Overhauled”, “Serviceable” and ”Unserviceable”.
Expiry Date	The expiry date of the part # and serial #. However, this is field is relevant only for shelf-life controlled parts. This field is mandatory, if the parameter "Calculation of Shelf Life Expiry Date" in the Purchase Option Settings activity of the Logistics Common Master component is set as: ‘Manual’ or, ‘Automatic’ and, if Certificate information is not available for the part. Note: Once recorded, you cannot modify the expiry date of a part.
Comments	Additional information on the new part # - serial # that was found in the inventory during the cycle count process.
The “Serial / Lot Details” multiline displays the following.
Serial / Lot Type	The type of the serial number or lot number, which could be “Existing” or “New” for a part of type ”Component” or for a part which is “Shelf Life Controlled”: Existing – Indicates that the lot number or serial number entered for the part was already existing in the specified warehouse. New – Indicates that the lot number or serial number entered for the part does not exist in the specified warehouse and a new internal serial number is generated for the same.
Certificate Info.	Indicates whether the certificate information is “Recorded”, “Not Recorded” or “Not Applicable” for a part. Recorded – If the certificate information is updated for the part of part type “Component” or for a part that is “Shelf Life Controlled”. Not Recorded – If the certificate information is not updated for the part of part type “Component” or for a part that is “Shelf Life Controlled”. Not Applicable – If the certificate information is not applicable as the parts are neither of type “Component” nor are “Shelf Life Controlled”.

Click the “Edit Serial & Lot Details” pushbutton, to record the serial and lot details of the part.

Note: For serial controlled parts, the system does not allow any positive stock corrections for part serial numbers, if:

a) the last transaction for the part is maintenance issue, general issue, loan/rental issue or stock transfer issue with stock transfer receipt in “Draft or Fresh ” status.

b) the last transaction for the part is Repair Order Issue, Exchange Issue, PBH Exchange Issue or Sub Contract Issue, with the corresponding reference documents (Repair Order, Purchase Order or Subcontract Order) in closed/short-closed/NT closed/BER closed status.

The system performs the following:

Generates the line number, for every new serial number or manufacturer serial number or lot number or manufacturer lot number added in the multiline.
Ensures that the serial number entered is not associated with any other warehouse or zone or bin and also it is not associated with a part fitted to an aircraft.

To proceed, carry out the following

Select the “Edit Certificate & Parameter Information” link, to modify certificate and parameter information of a part.

Recording the recount information for the serial and lot numbers of the part in the PI plan – An overview

This page enables you to modify the serial and lot numbers of the part. During the physical inventory recounting, if you notice any discrepancy in the serial and lot numbers of the part, between the actual quantity stored in the warehouse and the system quantity, you can use this page to record the correct serial and lot numbers for the part.

If required, you can modify the serial and lot numbers of the part even if there is no discrepancy in the count quantity, but if there is a difference in serial or lot number.

You can select the part line number for which the serial and lot details must be modified. The corrected serial and lot numbers can be entered for the part in the multiline.