Creating service sale account definition

This page allows you to define a service sale account. Service sale account can be defined with or without parameters. If defined without parameters, then you can specify the finance book, the service sale account, the cost of services rendered account and the date from which this account definition is valid. If the accounts are defined based on parameters then you can specify the finance book, the customer group, the maintenance base, the work center, the order category, the service sale account, the cost of services rendered account and the date from which this account definition is valid. The system saves the account definition details and activates the accounts for postings from the effective date as specified.

Select the “Create Service Sale Account Definition” link from the “Set Service Sale Parameter” page.

The “Create Service Sale Account Definition” page appears.

Enter the following field:

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order. The system displays the first finance book in the list by default on launch of the page.
Entity Accounted	Use the drop-down list box to select the account head to which the finance entries pertinent to the service sales are posted. For example, Material, Resources, "Ext.Repair" and Others.

Note: Values will be available for selection in this field only if the “Account Material, Resources, and Others separately” parameter has been set to “Yes” in the “Set Default Functions” page.

Enter the following fields in the “Account Definition Details” group box:

Service Sale Account Definition without parameters

Note: Values can be entered in this field only if all the parameters in the “Set Service Sales Parameter” page have been set to “No”.

Service Sale Account	The code identifying the service sale account (Alphanumeric, 32). The account code must have been defined in the “Accounting Setup” business component.
	Help facility available

Note: The account code entered here must be of type “Non Auto Posting Account” and it must belong to the account group “Revenue”.

COSR Account	The code identifying the Cost of Services Rendered (Alphanumeric, 32). The account code must have been defined in the “Accounting Setup” business component.
	Help facility available

Note: The account code entered here must be of type “Non Auto Posting Account” and it must belong to the account group “Expense”.

Effective From Date

The date from which the service sales account definition is valid (Date Format). The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Note: The data entered here must also be earlier than or equal to the system date.

Enter the following fields in the multiline:

Service Sale Account Definition based on parameters

Customer Account Group	The code identifying the customer group based on which the service sales account is defined (Alphanumeric, 40).
	Help facility available

Note: You can enter values in this field only if the “Customer Group” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Billing Element

Use the drop-down list box to select the billing element based on which the service sales account is defined. The system lists all the active category codes defined under entity ‘MRO Service Sales’ and Category Type ‘Billing Element’ in the “Maintain Category Codes” activity of the “Category” business component.

By default the system leaves this field blank.

Note: This field appears in the multiline only if the “Entity Accounted” field is selected as “Fixed Monthly Charges”. Values will be available for selection in this field only if the “Billing Element” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Note: You can enter values in this field only if the “Customer Group” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Order Currency

Use the drop-down list box to select the currency based on which the service sales account is defined. All the currencies that have been assigned for the login OU-Company will be available for selection. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Order Currency” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Maintenance Base

Use the drop-down list box to select the maintenance base based on which the service sales account is defined. All the maintenance bases that have been defined for the login organization unit in the “Work Center” business component will be available for selection. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Maintenance Base” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Work Center

Use the drop-down list box to select the work center based on which the service sales account is defined. All the work centers that have been defined for the login organization unit in the “Work Center” business component will be available for selection. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Work Center” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Sale Type

Use the drop-down list box to select the sale types based on which the service sale account is defined. The system lists all the active sale types that have been defined for the entity “Service Sale type” in the “Define Process Entities” activity of the “Common Master” business component. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Sale Type” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Order Category

Use the drop-down list box to select the order category based on which the service sales account is defined. All the active order categories that have been defined for the entity Type ‘Category’ with Applicable for Execution as ‘Yes’ defined in “Set Process Parameters” activity of the “Common Master” business component will be available for selection. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Order Category” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Execution Category

Use the drop-down list box to select the execution category based on which the service sales account is defined. All the “active” execution categories that have been defined for the entity Type ‘Category’ with Applicable for Execution as ‘Yes’ defined in the “Set Process Parameters” activity of the “Common Master” business component and all the active categories for Repair Order defined in “Create Common Category” activity of the “Logistics Common Master” business component will be available for selection. The system displays the blank value by default on launch of the page.

Note: Values will be available for selection in this field only if the “Execution Category” parameter has been set to “Yes” in the “Set Service Sales Parameter” page.

Service Sale Account	The code identifying the service sale account (Alphanumeric, 32).
	Help facility available.

Note: The account code entered here must be of type “Non Auto Posting Account” and it must belong to the account group “Revenue”.

COSR Account

The code identifying the Cost of Services Rendered (Alphanumeric, 32).

Help facility available.

Note: The account code entered here must be of type “Non Auto Posting Account” and it must belong to the account group “Expense”.

For each row selected in the multiline, the account code fields must not be left blank.

Effective From Date

The date from which the service sales account definition is valid (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Note: The data entered here must also be also be less than or equal to the system date.

The following things must be taken care while entering the “Effective From Date”.

If for the finance book “FB1”, an account code “SS123” as service sales account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the service sale account “SS123” has already been mapped to a combination from 1^st April 2001, has to be mapped to a different account “SS456” with the same effective date, then the mapping with the account “SS123” can be deleted and a new mapping can be made to the account “SS456”.
Click the “Create” pushbutton to create the service sale account definition.

The system saves the service sales account definition details for the finance book with or without parameters. The system also stores the login ID of the user and the system date along with the account definition details.

To proceed, carry out the following

Select the “View Service Sale Account Definition” from the bottom of the page to view the service sale account definition.

Prerequisites

“Finance Book” must have been defined in the “Organization Unit” business component.
“Service Sale Account” and “COSR Account” must have been defined in the “Accounting Setup” business component.
“Customer Account Group” must have been defined in the “Customer” business component.
“Maintenance Base” and “Work Center” must have been defined in the “Work Center” business component.
“Order Category” must have been defined in the “Customer Order” business component.