Managing withholding tax certificate

Manage withholding tax certificate

Select the “Manage Withholding Tax Certificate” activity under the “AP – Statutory Extensions” business component.

The “Manage Withholding Tax Certificate” page appears.

Enter the following fields in the “Search Criteria” group box

:Search Context	Use the drop-down list box to select the basis on which you wish to retrieve details in the multiline. The system lists the following options: New - Select this option if you wish to retrieve newly authorized payment vouchers / expense invoices Existing - Select this option if you wish to retrieve saved payment vouchers / expense invoices
	Use the drop-down list box to select whether you wish to retrieve details of records based on the mode of accounting corresponding to the “Search Context” selected. The system lists the following options: On Payment - Select this option if you wish to retrieve details of records for which accounting happens at the time of payment On Invoicing - Select this option if you wish to retrieve details of records for which accounting happens at the time of creation of the invoice itself.
Supplier Based	Use the drop-down list box to specify any of the following options based on which you wish to retrieve details in the multiline: Supplier # - Indicates the number identifying the supplier for whom we have charged WHT Supplier Name – Indicates the name of the supplier for whom we have charged WHT.
	In the editable box alongside, enter the supplier # / name corresponding to the “Supplier Based” specified.
Date Based	Use the drop-down list box date based on which you wish to retrieve details in the multiline. The system lists the following options: Pay Date - Indicates the date on which payment is released to the supplier. Posting Date - Indicates the date on which WHT posting is done. Withheld Date -date on which tax is withheld.
	The starting date in the range of dates from which the records must be retrieved.
	The ending date in the range of dates until which the records must be retrieved.
Doc. Based	Use the drop-down list box to specify the type of document based on which you wish to retrieve details in the multiline. The system lists the following options: Invoice # Journal Voucher # Prepayment Voucher # Payment Voucher #
	In the editable box alongside enter the number corresponding to the type of document selected based on which you wish to retrieve details in the multiline. The system retrieves all the associated records that are similar to the value entered here.
Status	Use the drop-down list box The status of the WHT Certificate which could be any of the following: The system lists the following options: Generated - Indicates that the WHT Certificate has been generated, but not printed. Printed - Indicates that the WHT Certificate has been generated and printed. Cancelled – for those WHT certificates that have been cancelled.
Additional Search	Use the drop-down list box to select the additional search criteria based on which you wish to retrieve details in the multiline. The system lists the following options: Check Run # - Indicates the code identifying the run number generated during payment of a check. TCD # - Indicates details based on the TCD code #. WHT. Cert.# - Indicates details based on Certificate #
	In the editable box alongside, enter a value corresponding to the additional search selected. The system retrieves all the associated records that are similar to the value entered here.
Display Doc. Info?	Use the drop-down list box to specify whether you wish to retrieve all the documents included in a single Payment Voucher. You can select from the options “Yes” or “No”.

Click the “Search” pushbutton to retrieve the search details in the multiline.
Enter the following fields in the “Voucher Details” multiline:

The system displays the following fields in the “Voucher Details” multiline:

Mode	Use the drop-down list box to select the basis on which you wish to generate certificate. The system lists the following options: Ref – Select this option if you wish that the certificate be generated based on the reference document such as Payment Voucher. Direct – Select this option if you wish that the certificate be generated without any reference document.
Supplier # / Supplier	The code identifying the suppler as in the payment voucher for which you wish to retrieve details in the multiline. Help facility available
Voucher Type	Indicates the payment voucher / prepayment voucher with WHT.
Voucher #	Indicates the number identifying the payment voucher / prepayment invoice with WHT.
Doc. Type	The reference document type
Doc.#	The number identifying the document.

Enter the following fields in the “Voucher Details” multiline:

Taxable Amt.(Base Curr.)

The base amount upon which tax is imposed.

The system displays the following fields in the “Voucher Details” multiline:

Tax Amt. (Base Curr.)	The total Withholding tax amount pertaining to the payment voucher.
Net Payment (Base Curr.)	The net payment made after deducting Withholding Tax.

Enter the following fields in the “Voucher Details” multiline:

WHT Supplier	The supplier against which supplier WHT is deducted.
WHT Supplier Name	The name of the supplier against which WHT is deducted.
Withheld Date	Date on which WHT was deducted.

The system displays the following fields in the “Voucher Details” multiline:

WHT Cert. Type

The type of withholding tax certificate which could be any of the following:

WHT-53 – Indicates Supplier Category as “Juristic”:
WHT-3 – Indicates Supplier Category “Natural

WHT Cert. No.

Indicates that withholding certificate has been already generated.

Enter the following fields in the “Voucher Details” multiline:

TCD Code	The unique code identifying the Taxes, Charges and Discounts.
TCD Variant #	The variant of the TCD.
Remarks-Others	Any brief description pertaining to the WHT.
Line?	Indicates whether you wish to split line, you can select from “Yes” or “No”.

The system displays the following fields in the “Voucher Details” multiline:

Doc. Line #	Indicates the line number in the Expense Invoice.
Doc. Date	The date of the invoice.
Remarks	Any additional information pertaining to the WHT.
Ref.#	The reference number in the supplier direct invoice.

Enter the following fields in the “Voucher Details” multiline:

WHT Supplier Address

The address of the supplier against which WHT is deducted.

The system displays the following fields in the “Voucher Details” multiline:

Payment Date	The date on which payment to the supplier was made.
Pay Batch	The number identifying the pay batch based on which you wish to retrieve details in the multiline.

Enter the following fields in the “Voucher Details” multiline:

Supplier Category	Use the drop-down list box to specify the category to which the supplier group belongs. The system lists all the supplier groups as defined in the Supplier master.
WHT Payer Info.	Use the drop-down list box to specify the type payer displayed in the certificate. The system lists the following options:: 1 – Withhold at source (Default) 2 – Pay every time 3 – Pay one time 4 – Others (Please Specify).
Tax Class	As defined in the tax attribute for the TCD code.
Tax Category	As defined for the TCD code for the TCD details.

The system displays the following fields in the “Voucher Details” multiline:

Account Code	The account code against which WHT credited.
Account Description	A brief description of the account code.

Enter the following fields in the “Voucher Details” multiline:

Registration #	The number identifying the supplier registration number.
Default Transacting Office	The code identifying the Tax Office.

The system displays the following fields in the “Voucher Details” multiline:

Status	The status of the WHT Certificate, which could be any of the following: Generated - Indicates that the Certificate No. is generated but not printed. Printed - Indicates that the Certificate is generated and printed. Cancelled - Indicates that the Certificate is cancelled.
Created by	The login ID of the employee who created the WHT certificate.
Created Date	The date on which the WHT certificate has been created.
Last Print by	The login ID of the employee who last printed the WHT certificate.
Last Print Date	The date on which the WHT certificate has been printed last.

Click the “Get” pushbutton to retrieve the document details in the multiline.
Click the “Save” pushbutton to save details of the invoice.
Enter the following fields in the “Voucher Details” multiline:

Group By

Use the drop-down list box to select the basis on which you wish to generate the Certificate. The system lists the following options:

WHT Supplier # - Select this option to generate a single certificate for a WHT Supplier # for a given date.
Doc. # - Select this option to generate a single certificate for an invoice with multiple lines.
Voucher # - Select this option to generate a single Certificate for a Pay Voucher.

Click the “Generate Certificate No.” pushbutton to generate WHT certificate number.
Click the “Print WHT Certificate” pushbutton to print Withholding Certificate for the selected record.

Note: An already cancelled record cannot be printed again.