Selecting budget requirements for viewing

This page allows you to search and select budget requirements for viewing its details. If you know the number identifying the budget requirement you can enter it directly. Otherwise, you can carry out a search to retrieve the budget requirement numbers. You can carry out a search based on the financial year, the code identifying the finance book for which the budget requirement has been raised and the status of the budget requirement. The system retrieves the budget requirement numbers based on the search criteria entered.

Select the “View Budget Requirement” link under the “Asset Planning” business component.

The “Select Budget Requirement” page appears.

Enter the following field if you are aware of the number identifying the budget requirement for which you want to view the details:

Requirement No

The unique number identifying the budget requirement for which you want to view details (Alphanumeric, 18).

Select the “Budget Requirement” link at the bottom of the page to view the details of the budget requirement.
Enter the following fields in the “Search Criteria” group box to search for the requirement numbers for which you want to view the details. Data entry in the following fields is optional.

Financial Year	Use the drop-down list box to select the financial year for which you want to view the budget requirement details. The “Financial Year” and the corresponding “Financial Period” must be defined in the “Create Calendar” activity of the “Accounting Setup” business component. All the “Open” financial years defined for the finance book will be available for selection in the ascending order. The “Provisionally Closed” financial years that have been defined for the selected finance book will also be available for selection. The system displays the earliest open financial year by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the budget requirement that you want to view is available. All the finance books that are deployed in the company will be available for selection in the ascending order.
Status	Use the drop-down list box to select the status of the budget requirement for which you want to view the details. You can select from “Active”, “Fresh” and “All”.
	Fresh – indicates a newly created budget requirement.
	Active – indicates a budget requirement that is authorized.
	All – indicates all budget requirements irrespective of the status.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Requirement No	The number identifying the budget requirement.
Amendment No	The number identifying the amendment that has been made to the budget requirement.
Finance Book	The code identifying the finance book for which the budget requirement has been created.
Amount Required	The amount required as budget for purchase of assets.
Status	The status of the budget requirement. It could be “Fresh” or “Active”.
	Fresh – indicates a newly created budget requirement.
	Active – indicates a budget requirement that has been authorized.

Check the box in the “Select” column of the multiline to mark a requirement number for which you want to view details.

To proceed, carry out the following

Select the “Budget Requirement” link at the bottom of the page to view the details of the budget requirement.