Selecting proposals for authorization

This page allows you to search and select an asset proposal for authorization. If you are aware of the type of proposal and the number identifying the proposal you can enter it directly. Otherwise, you can carry out a search by specifying the code identifying the finance book, the description of the proposal, the currency of the proposal amount and the ID of the user who has created the proposal. You can also search by specifying a range of proposal amounts, proposal numbers and expiry dates during which the proposal expires. The system retrieves all the proposals that are in the “Fresh” status based on the search criteria entered.

This page also allows you to authorize multiple asset proposals at the same time. The status of the proposal after authorization is updated as “Active”. This active proposal cannot be modified any longer. The system stores the login ID of the user and the system date along with the authorized details.

Select the “Authorize Asset Proposal” link under the “Asset Planning” business component.

The “Select Proposal” page appears.

Enter the following fields if you are aware of the number identifying the proposal that you want to authorize:

Proposal Type	Use the drop-down list box to select the type of asset proposal from “Acquisition” or “Retirement”.
	Acquisition – indicates that the proposal has been created for the purchase of fixed assets.
	Retirement – indicates that the proposal has been created for the retirement of fixed assets.
Proposal No	The unique number identifying the proposal that you want to authorize (Alphanumeric, 18). Help facility available

Select the “Acquisition Proposal” link at the bottom of the page to authorize the acquisition proposal.
Select the “Retirement Proposal” link at the bottom of the page to authorize the retirement proposal.
Enter the following fields in the “Search Criteria” group box to search for the number identifying the proposal that you want to authorize:

Finance Book	Use the drop-down list box to select the code identifying the finance book for which the proposal is to be authorized. All the finance books that are deployed in the company will be available for selection. The system displays “All” by default on launch of the page.
User ID	The login ID or the name of the user who has created the proposal (Alphanumeric, 30). You can enter the ID or name in full or specify it partially using the “*” character. The system retrieves all the proposals that have been raised by users who have IDs or names similar to the value entered here.
Proposal Description	A textual description of the proposal (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the proposals that have descriptions similar to the value entered here.
Proposed Amount From	The starting amount in the range of proposed amounts that you want to retrieve (Decimal).

Note: The value entered in this field must be lesser than the value entered in the “To” field.

To	The ending amount in the range of proposed amounts that you want to retrieve (Decimal).
Currency	Use the drop-down list box to select the code identifying the currency in which the proposal has been raised. All the currency codes that have been mapped to the company will be available for selection in the ascending order. The currency must have been defined in the “Create Country and Currency” activity of the “Organization Setup” business component and must be in “Active” status. The system displays the base currency of the company by default on launch of the page.
Expiration Date From	The starting date in the range of dates during which the proposal that you want to retrieve expires (Date Format).

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the proposal that you want to retrieve expires (Date Format).
Proposal No From	The starting number in the range proposal numbers that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the proposals that have numbers similar to the value entered here.

Note: The number entered in this field must be before the value entered in the “To” field.

To	The ending number in the range of proposal numbers that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the proposals that have numbers similar to the value entered here.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves all the proposals that are in the “Fresh” status.

Proposal No	The number identifying the proposal.
Proposal Type	The type of asset proposal. It could be “Acquisition” or “Retirement”.
	Acquisition – indicates that the proposal has been created for the purchase of fixed assets.
	Retirement – indicates that the proposal has been created for the retirement of fixed assets.
Proposal Date	The date on which the proposal was created.
Total Proposed Amount	The total proposed cost of the proposal.
Board Reference	The board reference.
App. His.	Click the icon to open the “Approval History” popup.

Check the box in the “Select” column of the multiline to mark proposal numbers for authorization.
Click the “Authorize” pushbutton to authorize the proposals.

The system updates the status of the proposal as “Active”. The status is updated irrespective of the fact that the proposal is an acquisition proposal or a retirement proposal.

To proceed, carry out the following

Select the “Acquisition Proposal” link at the bottom of the page to authorize the acquisition proposal.
Select the “Retirement Proposal” link at the bottom of the page to authorize the retirement proposal