Amending budget requirement details
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This page allows you to amend the budget requirement. You can amend the details of an “Active” budget requirement. You can amend details like the code identifying the asset class, the amount required as budget, the currency of the amount required and the exchange rate. The system generates a unique number identifying every amendment made. The login ID of the user and the system date is stored along with the amended details.
Select the “Budget Requirement” link at the bottom of the “Select Budget Requirement” page.
The “Amend Budget Requirement” page appears.
The system displays the following:
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Requirement No |
The unique number identifying the budget requirement. |
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Amendment No |
The unique number identifying the amendment that has been made to the budget requirement. |
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Status |
The status of the budget requirement. It must be “Active”. |
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Request Date |
The date on which the budget requirement was raised. |
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Finance Book |
The code identifying the finance book for which the budget requirement was created. |
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Financial Year |
The financial year for which the budget requirement has been created. |
Modify the following field if required in the “Budget Requirement Information” multiline:
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Asset Class Code |
Use the drop-down list box to select the code identifying the asset class for which the budget requirement is being amended. The “Asset Class” must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component and must be in “Active” status. All the asset classes that have been defined for the company will be available for selection in the ascending order. |
The system displays the following:
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Asset Class Description |
The textual description of the selected asset class. |
Modify the following fields if required in the “Budget Requirement Information” multiline:
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Amount Required |
The amount required as budget (Decimal). Mandatory. This amount must be greater than zero. |
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Press <Enter> key. |
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The system calculates and displays the budget amount in the base currency of the company in the “Base Amount” field. |
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Currency
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Use the drop-down list box to select the code identifying the currency in which the budget requirement must be created. The “Currency” must have been defined in the “Create Currency and Country” activity of the “Organization Setup” business component. All the currencies mapped to the login organization unit are available for selection in the ascending order. |
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Exchange Rate |
The exchange rate of the currency in which the budget requirement is being created, in case the currency is different from the base currency of the organization unit (Decimal, Mandatory). The exchange rate must be greater than zero. The exchange rate must be a value, which falls within the exchange rate tolerance set in the “Exchange Rate” business component. The system displays ‘1’ by default on launch of the page if the currency is the base currency. |
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Press <Enter> key. |
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The system calculates and displays the budget amount in the base currency of the company in the “Base Amount” field. |
Note: This field must not be left blank if a value exists in the “Amount Required” field
The system displays the following:
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Base Amount |
The amount required as budget in the base currency of the company. This value is calculated and displayed as the product of the amount required and the exchange rate. |
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Allocated Amount |
The amount that has been allocated as budget. |
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Allow Variance |
Indicates whether variance in the allocated amount and the actual expenditure is permitted. |
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Variance Amount |
The amount that has been defined as the variance. |
Modify the following field if required in the “Budget Requirement Information” multiline:
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Remarks |
Any comments pertaining to the amendment of the budget requirement (Alphanumeric, 255). |
Click the “Amend Requirement” pushbutton to amend the budget requirement.
The modifications made to the requirement are saved. The system generates an amendment number for the budget requirement.
Click the “Print Budget Requirement” pushbutton to print the budget requirement.
The system updates the login ID of the user to the “Last Modified By” field and the system date to the “Last Modified Date” field.
The system displays the following:
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Created By |
The login ID of the user who has created the budget requirement. |
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Created Date |
The date on which the budget requirement was created. |
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Last Modified By |
The login ID of the user who has last modified the budget requirement. |
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Last Modified Date |
The date on which the budget requirement was last modified. |
To proceed, carry out the following:
Select the "Attach Notes" link at the bottom of the page for attaching notes.
You can amend the details of the budget requirement that is in the “Active” status. You can amend the budget requirement as long as the financial year is not closed.
Click the “Amend Requirement” pushbutton to amend the budget requirement details.
A unique amendment number is generated for the amendment made to the budget requirement.