Viewing initial asset entries

This page allows you to view the initial entries of an asset and its associated tag number. You can carry out a search based on the finance book, the depreciation book, the depreciation category, the codes identifying the asset class and the asset group, the location of the asset and the cost center. You can also search based on the asset number and the tag number of the asset. The system retrieves the asset information based on the search criteria entered.

Select the “View Initial Asset Entry” link under the “Asset Migration” business component.

The “View Initial Asset Entry” page appears.

Enter the following fields in the “Search Criteria” group box:

Finance Book	Use the drop-down list box to select the code identifying the finance book in which the initial asset entries have been made or uploaded. All the finance books that are deployed in the login organization unit will be available for selection in the ascending order.
Depreciation Book Code	Use the drop-down list box to select the code identifying the depreciation book in which the asset entries have been posted. All the depreciation books deployed in the login organization unit will be available for selection in the ascending order.
Depreciation Category	Use the drop-down list box to select the depreciation category to which the asset belongs. The depreciation category must have been defined in the “Depreciation Setup” business component.
Asset Class Code	Use the drop-down list box to select the code identifying the class to which the asset belongs. All the asset classes defined in the “Asset Type” business component will be available for selection in the ascending order.
Asset Group Code	The unique code identifying the group to which the asset belongs (Alphanumeric, 25). This asset group code must have been defined in the “Create Asset Group” activity of the “Asset Type Definition” business component.
	Help facility available.
Asset Location Code	The unique code identifying the location of the asset (Alphanumeric, 16). This asset location code must have been defined in the “Create Asset Location” activity of the “Asset Location” business component and must be in the “Active” status.
	Help facility available.
Asset No. From	The starting number in the range of asset numbers that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the asset numbers that are similar to the value entered here.

Note: The number entered in this field must be lesser than the number entered in the “To” field.

To	The ending number in the range of asset numbers that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the asset numbers that are similar to the value entered here.
Cost Center	The code identifying the cost center that has been mapped to the “Asset Account” (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
Tag No. From	The starting number in the range of tag numbers that you want to retrieve (Alphanumeric, 20). You can enter the number in full or specify it partially using the "*” character. The system retrieves all the asset numbers that have tag numbers similar to the value entered here.

Note: The number entered in this field must be lesser than the number entered in the “To” field.

To	The ending number in the range of tag numbers that you want to retrieve (Alphanumeric, 20). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the asset numbers that have tag numbers similar to the value entered here.

1. 1. 1. - Click the “Search” pushbutton to retrieve the asset entry details.

The system retrieves the following in the “Asset Information” multiline based on the search criteria entered:

Legacy Asset No.	A unique number identifying the legacy asset.
Asset No.	A unique number identifying the asset.
Asset Description	A textual description of the asset.
Tag No.	A unique number identifying the tag.
Tag Description	A textual description of the tag.
Depreciation Category	The category based on which the depreciation of the asset is calculated.
Asset Cost	The standard cost of the asset.
Status	The status of the asset. It could be “Active”, “Retired” or “Fresh”.
	Active – indicates that the asset has been capitalized. Retired – indicates that the asset is no longer in use. Fresh – indicates that the asset is yet to be capitalized
Asset Class Code	A unique code identifying the class to which the asset belongs.
Asset Group Code	A unique code identifying the group to which the asset belongs.
Asset Location Code	A unique code identifying the location of the asset.
Cost Center	The cost center of the asset.
Analysis #	The code identifying the analysis number mapped to the “Asset Account. The Analysis # must have been defined in the “Create Analysis Code” activity of the “Account Based Budget” business component.
Sub Analysis #	The code identifying the sub analysis number mapped to the “Asset Account. The sub analysis # must have been defined in the “Create Analysis Code” activity of the “Account Based Budget” business component
Inventory Cycle	The time period frequency in which the assets must be verified. It could be “Yearly”, “Half-yearly”, “Quarterly”, “Monthly” and “Not required”.
	Yearly – indicates that the assets must be verified once in a financial year. Half yearly – indicates that the assets must be verified twice in a financial year. Quarterly – indicates that the asset must be verified every quarter of the financial year. Monthly – indicates that the asset must be verified every month of the financial year. Not required – indicates that there is no need for the assets to be verified.

In Service Date	The date on which the asset has been put to effective use.
Capitalization Date	The date on which the asset was capitalized.
Barcode No.	The number identifying the bar code of the asset.
Serial No.	The serial number of the asset.
Warranty No.	The warranty number of the asset.
Model	The model of the asset.
Manufacturer	The name of the person or organization which manufacturers the product.
Custodian	The employee under whose custody the asset is available.
Business Use %	The percentage of use the asset is made.
Salvage Value	The salvage value of the asset.
Retirement Type	The method of retirement opted for the asset. It could be “Sale” or “Write-off”.
	Sale – indicates that the value of the asset can be got back by selling it. Write-off – indicates that the value of the asset can be written off from the books of account.
Retirement Date	The date on which the asset was retired.
Sale Value	The sale value of the asset.

To proceed, carry out the following

Select the “Acquisition Information” link at the bottom of the page to view the purchase information details.