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This page allows you to modify the sheet description and its date. Tell me more.
Select the “Edit Inventory Sheet” link at the bottom of the “Select Inventory Sheet” page.
The “Edit Inventory Sheet” page appears.
The system displays the following field:
Inventory Sheet No. |
The number identifying the inventory sheet. |
Status |
The status of the inventory sheet. |
Note: The inventory sheet must be in “Fresh” status.
Modify the following fields if required:
Sheet Description |
A textual description pertaining to the inventory sheet (Alphanumeric, 40). Mandatory. |
Sheet Date |
The date on which the inventory sheet is created (Date Format). Mandatory. The sheet date must fall within the open financial period. |
Note: The sheet must be greater than the created date and less than the system date.
Enter the following fields in the group box to search for the assets for deleting the tags or the sheet:
Asset Location Code |
A number identifying the asset location (Alphanumeric, 20). Mandatory. |
Help facility available. |
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Child Location |
Check the box in case you want to retrieve all the asset tags at all the locations mapped to the parent asset location. The child location for the asset location must be defined for the asset location in “Create Asset Location” activity of “Asset Location” business component. |
Asset Class Code |
Use the drop-down list box to specify the code identifying the class to which the asset belongs. The system displays “All” by default. |
Asset Group Code |
A code identifying the group to which the asset belongs (Alphanumeric, 25). |
Help facility available. |
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Child Group |
Check the box in case you want to retrieve all the asset tags with all asset groups mapped to the parent asset group. The child group for the asset location must be defined for the asset location in “Create Asset Location” activity of “Asset Location” business component. |
Finance Book |
Use the drop-down list box to specify the finance book in which the asset details are posted. All the finance books mapped to the login organization unit are listed in the drop-down list box. The system displays “All” by default. |
Asset No. |
A number identifying the asset (Alphanumeric, 18). |
Help facility available. |
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Asset Description |
A textual description pertaining to the asset (Alphanumeric, 40). Enter the description in full or partially using the * characters. The system retrieves all the assets whose description is similar to the text entered here. |
Cost Center |
A code identifying the cost center (Alphanumeric, 10). Enter the cost center in full or specify it partially using the * characters. The system retrieves all the asset that have cost centers similar to the value entered here. |
Analysis # |
The analysis code identifying the Cost Center. Data entry in this field is mandatory if ‘Analysis #” is specified as the “Section Basis”. The system retrieves all the asset numbers with the specified Analysis # based on the Analysis # in the Asset Record, considering all other search Criteria. |
Subanalysis # |
The Sub analysis code identifying the Cost Center. Data entry in this field is mandatory if ‘Analysis #” is specified as the “Section Basis”. The system retrieves all the asset numbers with the specified Analysis # based on the Sub Analysis # in the Asset Record, considering all other search Criteria |
Tag No. |
A number identifying the asset tag (Integer). |
Help facility available. |
Note: The tag must be in “Active” status.
Tag Description |
A textual description pertaining to the tag (Alphanumeric, 40). Enter the description in full or specify it partially using the * characters. The system retrieves all the tags whose description is similar to the text entered here. |
Inventory Due Date From |
The starting date in the range of dates during which the inventory is due for verification (Date Format). The system retrieves all the assets whose due date matches the date entered here. The date entered must be less than the date entered in “To” field. |
If this field is left blank, and only ‘To” field is entered, then system retrieves all assets whose inventory due date is earlier than the date entered in “ To” field. |
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To |
The ending date in the range of dates during which the inventory is due for verification (Date Format). The system retrieves all the assets whose due date matches the date entered here. |
If this field is left blank, and only “Inventory due date from” field is entered, then system retrieves all assets whose inventory due date is later than the date entered in “ Inventory due date from” field. |
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Asset Cost From |
The starting amount of the asset in the range of asset cost for which the details are to be retrieved (Decimal). The system retrieves all the assets whose cost is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field. |
If this field is left blank and the “To” field is entered, then the system retrieves all the assets whose cost is lesser than the value entered in the “To” field. |
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To |
The ending amount of the asset in the range of asset cost from which the details are to be retrieved (Decimal). The system retrieves all the assets whose asset cost is less than the value entered here. |
If this field is left blank and the “Asset Cost From” field is entered, then the system retrieves the asset tags whose amount is greater than the value entered in the “asset Cost From” field |
Click the “Get Details” pushbutton to retrieve the details in the multiline:
The system displays the following fields in the “Asset Details” multiline:
Note: The system retrieves the asset details, which exists in the inventory details.
Asset No. |
The number identifying the asset. |
Asset Description |
A textual description pertaining to the asset. |
Tag No. |
The number identifying the asset tag. |
Tag Description |
A textual description pertaining to the asset tag. |
Note: The asset and the tags must be already included for verification.
The asset number and the tag number combination must be unique.
Asset Location Code |
The code identifying the asset location. |
Asset Class Code |
The code identifying the class to which the asset belongs. |
Inventoried Date |
The date on which the asset tags is verified. |
Inventory Due Date |
The date during which the inventory is due for verification. |
Asset Cost |
The cost of the asset. |
Cost Center |
The code identifying the cost center. Help facility available. |
Finance Book |
A code identifying the finance book in which the asset details are posted. |
Asset Group Code |
A code identifying the asset group. |
Check the box in the “Select” column of the multiline to mark the asset number.
Click the “Delete Tags” pushbutton to delete the tags in the sheet.
The system updates the status of the tag in the inventory sheet to “Deleted”.
Note: The tags deleted are now released and are available for preparing another sheet.
The system updates the status of the sheet to “Deleted” if all the tags are deleted in a sheet.
Note: The sheet description and the sheet date can be modified.
Click the “Edit Sheet” pushbutton to save the modifications made.
Note: All the assets in the inventory sheet must be in “Fresh” status.
Click the “Delete Sheet” pushbutton to delete the selected inventory sheet.
The system updates the status of the sheet to “Deleted”.
The system updates the status of all the tags in the sheet to “Deleted”.
Modifying inventory sheet – An overview
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You can delete the asset tags in the sheet or delete the sheet itself. You can retrieve the asset tags by carrying out the search using location to which the asset belongs, class to which the assets belongs, asset group, asset and tag details, the date on which the asset verification is due and the asset cost.
The system updates the status of the tags to “Deleted” in the inventory sheet once deleted. The tags that are deleted are released and are available for the inventory sheet creation. The system updates the status of the asset tags to “Ok” in the “Asset Capitalization” business component. If all the tags in the sheet are deleted, then the system updates the status of the sheet to “Deleted”.
Delete the inventory sheet or the tags in the sheet in “Fresh” status
Modify the inventory sheet details
Delete the inventory sheet or the tags in the sheet in “Fresh” status
You can delete the inventory sheet along with asset tags. Only the sheets, which are in “Fresh” status, can be deleted.
Specify the search criteria to search for the asset.
Select the asset tags and click the “Delete Tags” pushbutton to delete the tags.
Click the “Delete Sheet” pushbutton to delete the inventory sheet.
The system updates the status of the sheet to “Deleted”. All the assets tags in the sheet are also “Deleted”. The asset tags, which are deleted, are released and are available for sheet creation and for transfer and retirement in “Asset Inventory” and “ Asset Disposal” business component.
Modify the inventory sheet details
You can modify the description and the date of the inventory sheet.
Modify the sheet description and the date if required.
Click the “Edit Sheet” pushbutton to save the changes made.
