Modifying user defined depreciation calendar

This page allows you to modify the user defined depreciation calendar for the user defined depreciation books. You can modify the code identifying the financial year and the textual description pertaining to the financial year. You can modify the start date and the end date of the depreciation calendar. You can also modify the financial period details of the financial year. You can modify the start date and the end date of the financial period.

The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of the depreciation calendar..

Select the “Edit Calendar” link at the bottom of the “Edit Depreciation Rule” page.

The “Edit Depreciation Calendar” page appears.

The system displays the following field:

Status	The status of the depreciation calendar. The various statuses available are
	Active – The calendar on creation attains the “Active” status.
	Inactive – The calendar when inactivated, attains the “Inactive” status. The depreciation calendar can be inactivated in the “Activate / Inactivate Depreciation Setup” activity of this business component.

Modify the following fields in the group box if required:

Depreciation Book Code

Use the drop-down list box to select the code identifying the depreciation book. All the depreciation books defined in the “Set Depreciation Book” activity other than “Corporate” and “Tax” are listed in the drop-down list box. The system lists all the depreciation book for which the depreciation calendar have been assigned in the drop-down list box. The system displays the first depreciation book from the list by default on launch of the page.

You can create your own depreciation calendar by providing a unique code or you can define the calendar as the existing financial year by seeking the help provided.

Financial Year Code	The unique code identifying the financial year (Alphanumeric, 15). Mandatory. The financial year code must be unique across the depreciation book.
	Help facility available.

Note: The financial year code must exists for the depreciation book in “Active” status.

Description	The textual description pertaining to the financial year code (Alphanumeric, 100). Mandatory.
Start Date	The start date of the financial year (Date Format). Mandatory. The start date of the financial year must be one day after end date of the previous financial year.

Example

If the FY 1= 1/1/2000-31/12/2000 and FY 2= 1/1/2001-31/12/2001 have been defined.

The FY 1 is extended to 31/05/01.The Finance Periods are defined quarterly.

Then the start date of FY 2 changes to 01/06/01. So the start date of the Financial Year and first Financial Period in that year should also be changed to 01/06/01.

Note: If the financial year has to be modified and the next financial year has been defined already, then the start date of the next financial year must be redefined as the end date of the current financial year + 1.

End Date

The end date of the financial year (Date Format). Mandatory. The end date must b greater than the start date.

Year duration reduction

You can reduce the duration of the financial year.

For example, FY 1 has duration from 01/01/2000 – 31/12/2000

FY 2 has duration from 01/01/2001 – 31/12/2001.

The financial period defined for the year is quarterly.

If the FY 1 has to be reduced to 30/09/2000, then the amendment cannot be made in the last quarter that is, 01/10/2000 – 31/12/2000.

Click the “Get Details” pushbutton to retrieve the financial period details in the multiline.

Note: The system retrieves financial period details in the multiline, for the selected financial year code.

Modify the following fields in the “Financial Period Details” multiline if required:

Financial Period Code	The unique code identifying the financial period associated to the financial year (Alphanumeric, 15). Mandatory.
Description	The textual description pertaining to the financial period (Alphanumeric, 100). Mandatory.
Start Date	The start date of the financial period (Date Format). Mandatory. The start date of the first period must be equal to the start date of the financial year.
End Date	The end date of the financial period (Date Format). Mandatory. The date entered here must be greater than the start date of the financial period. The end date of the last period must be equal to the end date of the financial year.

Note: Atleast one financial period must be defined for the financial year.

If the period end date in the Row 1 is 30-9-2001, then the start date in the Row 2 must be equal to 1-10-2001.

Legacy Date	Use the drop-down list box to set whether the financial period is a legacy period from "Yes" and "No".
	Yes - indicates that the financial period is a legacy period. This means that the migration from the old system to the new system has happened in the middle of the financial year and this period has already been completed in the earlier system.
	No - indicates that the financial period is not a legacy period. This means the financial period is yet to begin.

Note: If "Yes" is selected for a financial period all the preceding financial periods must also have legacy dates.

If "No" is selected for a financial period, the subsequent financial periods must also not have legacy dates.

Check the box in the “Select” column of the multiline to mark the financial period

Note: Atleast one row in the multiline must be selected.

Click the “Edit Calendar” pushbutton to modify the changes made.

The system saves the modifications made in the “Active” status.

The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation history of the calendar.

The system displays the following fields:

Created By	The login ID of the user who created the depreciation calendar.
Created Date	The date on which the depreciation calendar was created.
Last Modified By	The login ID of the user who last modified the calendar.
Last Modified Date	The date on which the calendar was modified last.

To proceed, carry out the following

Select the “Function Defaults” link at the bottom of the page to view the function defaults.