Selecting assets for viewing

This page allows you to search and select the asset details for viewing. You can view the assets in “Fresh”, "Active”, "Reversed", "Deleted" or "Retired" status. You can carry out the search using the finance book, the asset class and asset group and asset location, asset number, cost center, the additional details like the bar code, serial number etc, the date on which the assets were capitalized, in service date, depreciation category, the document number and the status of the asset. The system retrieves the asset details based on the search condition specified.

Select the “View Asset” link under the “Asset Capitalization” business component.

The “Select Asset” page appears.

Enter the following fields in the “Search Criteria” group box:

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Asset Class Code	Use the drop-down list box to select the asset class. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. The system displays the first value by default on launch of the page.
Asset Group Code	The code identifying the asset group (Alphanumeric, 6). The asset group must have been defined in the “Create Asset Group” activity of the “Asset Type Definition” business component. Leave this field blank to retrieve all the asset details, irrespective of the asset group.
	Help facility available.
Asset No.	The number identifying the asset (Alphanumeric, 18). The asset must have been defined in the “Create Simple Asset” or ‘’Create Complex Asset’’ activity. Leave this field blank to retrieve all the asset details, irrespective of the asset number.
Asset Location Code	The location code where the assets are physically present (Alphanumeric, 20). The asset location must have been defined in the “Create Asset Location” activity of the “Asset Location” business component. Leave this field blank to retrieve all the asset details, irrespective of the asset location.
	Help facility available.
Cost Center	The code identifying the cost center under which the assets are physically or logically grouped (Alphanumeric, 5). The cost center must have been defined in the “Create Cost Center/Unit” activity of “Cost Setup” business component. Leave this field blank to retrieve all the asset details, irrespective of the cost center.
	Help facility available.
Barcode No.	The barcode number of the asset (Alphanumeric, 18). Leave this field blank to retrieve all the asset details, irrespective of the bar code number of the asset.
Serial No.	The serial number of the asset (Alphanumeric, 18). Leave this field blank to retrieve all the asset details, irrespective of the serial number entered here.
Proposal No.	The number identifying the asset proposal based on which the capital purchase order and/or the capital invoice has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component. Leave this field blank to retrieve all the asset details, irrespective of the asset proposal.
	Help facility available.
Capitalization Date From	The starting date in the range of capitalization dates from which the asset details must be retrieved (Date Format). The system lists all the assets that are capitalized later than this date. If this field is left blank, the system considers the dates from which the asset details are to be retrieved as 1st Jan 1900.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the assets starting from the first asset till the assets capitalized on the date specified in the “To” field.

The ending date in the range of capitalization dates until which the details must be retrieved (Date Format). The system lists all the assets that are capitalized earlier than this date.

If this field is left blank, the system considers the end date until which the details must be retrieved as the system date + 100 years.

Note: If this field is left blank and “Capitalization Date From” field is entered, then the system retrieves the assets raised on the date specified in the “Capitalization Date From” field till the last asset.

Manufacturer

The company or the manufacturer of the asset (Alphanumeric, 60). Leave this field blank to retrieve all the asset details, irrespective of the manufacturer of the asset.

In-Service Date From

The starting date in the range of in-service dates from which the asset details must be retrieved (Date Format). The system lists all the assets whose in service dates are later than this date.

If this field is left blank, the system considers the date from which the asset details must be retrieved as 1st Jan 1900.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the assets starting from the first asset till the assets whose effective usage dates fall on the date specified in the “To” field.

The ending date in the range of in service dates until which the details must be retrieved (Date Format). The system lists all the assets whose in-service dates are earlier than this date.

If this field is left blank, the system considers the date until which the details must be retrieved as the system date + 100 years.

Note: If this field is left blank and “In-Service Date From” field is entered, then the system retrieves the assets whose in-service dates is the date specified in the “In-Service Date From” field till the last asset.

Depreciation Category	Use the drop-down list box to select the depreciation category. The system lists the depreciation category defined in the “Create Depreciation Setup” activity of the “Asset Depreciation Setup” business component.
Document Type	Use the drop-down list box to select the document type. You can select from the following options: “Component Work Order”, “Direct Invoice”, ”Engine Work Order”, Facility Work Order”, ”Goods Inward”, ““Make Work Order’, Miscellaneous Work Order”, Order Based Invoice, , “Piece Part Work Order”, and “Project Work Order”. “The system retrieves document type if exists, in the ascending order and displays the first value by default on launch of the page. Leave this field blank to retrieve all the asset details, irrespective of the document type.
Document No.	The number identifying the document based on which the assets have been raised (Alphanumeric, 18). Leave this field blank to retrieve all the asset details irrespective of the document number.
Asset Status	Use the drop-down list box to select the status of the asset based on which the details are to be retrieved. You can select from “Fresh”, “Active”, "Reversed", "Deleted", "Retired" or “All”. The system displays "All" by default on launch of the page.
Analysis #	The analysis code for which the asset is created. Help facility available.
Sub Analysis #	The sub analysis code for which the asset is created. Help facility available.

Click the “Search” pushbutton to retrieve the asset details.

The system displays the following in the “Search Results” multiline:

Finance Book	The code identifying the finance book to which the accounting entries are posted.
Asset Class Code	The code identifying the asset class.
Asset Group Code	The code identifying the asset group.
Cost Center	The code identifying the cost center in which the assets are going to be physically or logically grouped.
Analysis #	The analysis code of the Asset.
Sub Analysis #	The sub analysis code of the Asset.
Asset No.	The number identifying the asset.
Asset Description	The description pertaining to the asset.
Asset Cost	The cost of the asset.
Asset Book Value	Original cost of the asset minus cumulative depreciation plus or minus revaluation amount if any, for that asset.
Asset Status	The status of the asset.

Check the box in the “Select” column of the multiline to mark the asset details for viewing

Note: Ensure that atleast one record exists in the multiline

To proceed, carry out the following

Select the “View Asset Details” link at the bottom of the page to view the asset details.
Select the “Attach Notes” link at the bottom of the page to record observations pertaining to the assets that has been viewed.