Selecting assets for authorizing

This page allows you to search and select the asset and authorize them. You can authorize the assets, which are in “Fresh” status. You can carry out the search using the finance book, asset class, asset proposal, the document type, document number, asset number and the status of the asset. The system retrieves the details of assets in “Fresh” status.

This page also allows you to mark multiple assets for authorization. On authorization, the system updates the status of the asset/tag to “Active”.

Select the “Authorize Asset” link under the “Asset Capitalization” business component.

The “Authorize Asset” page appears.

Enter the following fields in the “Search Criteria” group box to search for the assets for authorization.

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are to be posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Asset Class Code	Use the drop-down list box to select the code identifying the asset class. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. The system displays the first asset class code by default on launch of the page.
Proposal No.	The proposal number that has been raised for purchasing this fixed asset (Alphanumeric, 18), which forms part of the asset. The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component. Leave this field as blank to retrieve all the assets irrespective of the proposal number entered here.
Document Type	Use the drop-down list box to select the document type. You can select from “Supplier Order Based Invoice”, “Supplier Direct Invoice”, “Sundry Payment”, “Supplier Debit Credit Note”, “Supplier Payment”, “Make Work Order” or “All”. The system retrieves document type if exists, in the ascending order and displays the first value by default on launch of the page. Leave this field blank to retrieve all the assets irrespective of the document type specified here.
Document No.	The number identifying the document (Alphanumeric, 18). The system retrieves the assets, which are capitalized based on that document.
Capitalization No.	The capitalization number by which the asset -tag was created which needs to be authorized. (Alphanumeric, 18).
Asset No.	The number identifying the asset (Alphanumeric, 18). The system retrieves the assets whose number is similar to the value entered here. Ensure that a valid asset number already created is entered here. Leave this field blank to retrieve all the assets available matching the rest of the search criteria. Help facility available.
Asset Status	Use the drop-down list box to select the status of the asset. You can authorize the assets, which are in “Fresh” status. The system displays “Fresh” by default on launch of the page.

Click the “Search” pushbutton to retrieve the asset details.

The system displays the following in the “Search Results” multiline:

Finance Book	The code identifying the finance book in which asset entries are to be posted.
Transaction Date	The date on which the asset was authorized. The system defaults the system date.
Asset Class Code	The code identifying the asset class.
Asset No.	The number identifying the asset.
Asset Description	The description pertaining to the asset.
Asset Cost	The cost of the asset.
Cost Center	The code identifying the cost center.
Analysis #	The analysis code of the asset.
Sub Analysis #	The sub analysis code of the asset.
Capitalization No	The capitalization number by which the asset has been capitalized.

Check the box in the “Select” column of the multiline to mark the asset.

Note: Atleast one row in the multiline must be marked for authorization.

Click the “Authorize Asset” pushbutton to authorize the asset.

The system also posts accounting entries, which was generated as part of the capitalization transaction, into the corresponding finance book.

The system updates the status of the asset to “Active”.

To proceed, carry out the following

Select the “View Asset” link at the bottom of the page to view the tag details and authorize.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.

What you can do in this page

Retrieve assets based on status

You can authorize the assets, which are in “Fresh” status.