Selecting document for amending

This page allows you to search and select the invoice details for adding a new tag for an existing asset or amending an existing tag for an existing asset. You can retrieve the document by carrying out the search using the type of the document, the date on which documents were raised, the document number, supplier code, asset proposal. The system retrieves the document details based on the search criteria. You can also retrieve the non-capital documents for amendment. You can specify the amount to be capitalized in this page. The system computes the total of the capitalization amount as the tag cost for the selected document.

Select the “Amend Asset Record” link under the “Asset Capitalization” business component.

The “Select Document” page appears.

Document Type

Use the drop-down list box to select the document type. You can select from the following options: “Component Work Order”, “Direct Invoice”, ”Engine Work Order”, Facility Work Order”, ”Goods Inward”, ““Make Work Order’, Miscellaneous Work Order”, Order Based Invoice, , “Piece Part Work Order”, and “Project Work Order”. “The system retrieves document type if exists, in the ascending order and displays the first value by default on launch of the page.

Ensure that only any one of the following values is specified in this field if a value is entered in the “Root Execution Doc. No” field:

Component Work Order
Facility Work Order
Make Work Order
Piece Part Work Order
Project Work Order
Engine Work Order
Miscellaneous Work Order

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are to be posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Non Capital Document	Check the box to retrieve the non-capital documents for capitalization. Check this check box to get and capitalize the records that are not originally created as capital documents. Ensure that this field is checked for capitalization of non-capital documents. The system lists all the values of the respective document type, posted to the expense / income account. Ensure that this field is not checked for capitalization of capital documents. The system lists all the values of the respective document type, posted to the CWIP account. Revenue expenditure, fees against consultation are some of the examples of non-capital documents.
Note: If the document type is , “Component Work Order”, “Make Work Order”, “Facility Work Order”, “Project Work Order”, “Piece Part WO”, “GR Inspection WO” , “Hangar” and “Goods Receipt”, ensure that the ‘Non Capital Document’ field remains unchecked. Only capital work orders can be selected here for capitalization. Note: For order based invoices against 2-Way PO, irrespective of the value set in the “Capitalization Reference for asset purchase” field of the “Company Parameter Setup” business component, invoice retrieved is for the entire value including variance.
Document Date From	The starting date in the range of invoice dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be left blank, if the “Asset Planning” business component is mapped to this business component. The uncommitted balance against the proposal number must be greater than the capitalization amount.

The system retrieves only those capital SWOs that were created with the proposal number specified in the search.

The proposal number must not be entered if the “Non Capital Document” field is checked.

Document No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Document No. From” field.

If this field is left blank and the “Document No. From” entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

Supplier Code

A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.

Help facility available.

Root Exec. Doc. Type

Use the drop-down list box to specify the type of the root work order for which you wish to retrieve details in the multiline. The system lists the following options. Data entry in this field is mandatory if a value is entered in the “Root Exec. Doc. No.” field.

A/C Maint. Execution # - Select this option if you wish to retrieve all work order details created under the specified AME as entered in the “Root Exec. Doc. No.” field.
Shop Work Order # - Select this option if you wish to retrieve all shop work order details created as child shop work order under a Root SWO as entered in the “Root Exec. Doc. No.” field.

The system displays blank by default.

Root Exec. Doc. No.

The number identifying the execution document corresponding to the entered root execution document type for which you wish to retrieve details in the multiline.

Click the “Search” pushbutton to retrieve the document details.

The system performs the following:

The system retrieves in the multiline details of only the goods inward documents without any reference to a shop work order or an AME if “Goods Inward” is specified as the document type.

Note: The system retrieves the document details based on the search criteria.

If the “Non Capital Document” field is unchecked and the document type is set as “Make work Order”, then the system retrieves and displays the details of the closed work orders whose expense type is “Capital” and job type is “Make”, from the “Component Work Order” business component.

If the “Non Capital Document” field is unchecked and the document type is set as “Component work order” or “Facility work order” or “Project work order” or “Piece part WO” or “GR Inspection WO”, then the system retrieves and displays the details of the closed tasks against the component work orders whose expense type is “Capital” and job type is “Regular”, “Facility”, “Project”, “Piece Part”, “GR Inspection” respectively, from the “Component Work Order” business component. The details are displayed at the work order level.

If the document type is “Hangar”, the system retrieves and displays the details

Of the closed tasks against hangar work orders having “Capital” expense type, from the “Hangar Work Order”, business component.
Of the work order level costs against closed hangar work orders having “Capital” expense type, from the “Hangar Work Order”, business component.
Of the visit package level costs against closed visit package based on which the selected hangar work order/(s) are created, from “Hangar Work Order”, business component.

The system displays the following in the “Search Results” multiline:

Document Type	The document type.
Document Date	The date on which the documents were raised.
Document No.	The number identifying the document.
Ref Doc. No. / Supplier Name	The unique code identifying the reference document that is associated with the customer goods receipt / The name of the supplier who raised the invoice.
Document Amount	The document amount.
Pending Capitalization	The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Click the hyperlinked Document number to view details of the document.

Ref Doc. No. / Supplier Name

The unique code identifying the reference document that is associated with the customer goods receipt / The name of the supplier who raised the invoice.

Document Amount

The document amount. The system displays the total cost of the corresponding work order.

Pending Capitalization

The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Enter the following field:

Capitalization Amount

The document amount to be capitalized (Decimal). Mandatory. The amount must be less than the pending capitalization amount and greater than zero.

The system displays the “Pending Capitalization” amount by default.

The system displays the following fields:

Root Exec. Doc. Type	The type of the root work order for which you wish to retrieve details in the multiline, which could be AME or SWO.
Root Exec. Doc. No.	The number identifying the execution document corresponding to the entered root execution document type.

Note: For the document type “Make Work Order”, partial capitalization is not supported. Hence ensure that the Capitalization Amount entered in the multiline is equal to the Pending Capitalization Amount.

Click the “Compute Total” pushbutton to compute the tag cost.

Note: Work orders cannot be capitalized with other documents. Therefore, while selecting documents in the multiline, ensure that you do not select any other document along with component work orders and hangar work orders.

The system totals the capitalization amount for the selected documents and displays the total in the “Tag Cost” field.

Note: You cannot capitalize Work Orders along with other documents.

If the document type is set as “Component Work Order”, system ensures that the component Id’s in all such work orders selected are mapped to the same Asset Tag in “Maintenance Asset Tracker” business component, based on the set options ‘Enforce Object to Asset Mapping For – Aircraft/Component/Facility’ in “Account Group” business component.

If the document type is set as “Order based invoice” where the field “Capitalization reference for asset purchase” of the “Company Parameters Setup” business component is set as “Goods Receipt” the system allows only the variance amount of an invoice to be capitalized.

The system allows the variance amount in an invoice to be capitalized only if the relevant goods receipt document is completely capitalized and there is no pending capitalization amount for that goods receipt..

Order based Invoice against RO as Capital Documents

Non-Capital Document check box is checked:

The system performs the following:

(i) Calculates pending capitalization amounts as follows:

Pending Capitalization amount = Amount posted to the CWIP account - Amount already capitalized.

(ii) Retrieves all the invoices in “authorized” status with Repair Order as the invoice category.

(iii) Retrieves the repair order along with the capital expense type in the multiline.

Order based Invoice against RO as Non-Capital document

Non-Capital Document check box is not checked:

The system performs the following:

(i) Calculates pending capitalization amounts as follows:

Pending Capitalization amount = Amount posted to the expense / income account - Amount already capitalized.

(ii) Retrieves all the invoices in “authorized” status with Repair Order as the invoice category.

(iii) Retrieves the repair order along with the revenue expense type in the multiline.

Note: The system displays in the multiline, only those documents that are pending capitalization.

Capitalization of documents can be performed only in the same Finance Books in which the respective postings have been made.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to select the document at the line item level for amendment.
Select the “Amend Asset Record” link at the bottom of the page to modify the assets.