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This page allows you to copy the account budget details from one financial year to another. Tell me more.
Select the “Copy Account Budget” link under the “Account Based Budget” business component.
The “Copy Account Budget” page appears.
Enter the following field:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login organization unit are listed down for selection. |
Enter the following fields in the “Search Criteria” group box to search for the account code:
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Account Code From |
The starting code in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the account code in full or specify it partially using the “*” character. The system lists all the account codes that are greater than or similar to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the account code from the first record till the account code specified in the “To” field. |
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To |
The ending code in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system lists all the account codes that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Account Code From” field. If this field is left blank and the “Account Code From” entered, then the system retrieves the account codes starting from the number specified in the “Account Code From” field till the last record. |
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Description |
The textual description pertaining to the account code (Alphanumeric, 40). Enter the description in full or specify it partially using the ‘*’ character. The system lists all the account code whose description is similar to the description of the account code. |
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Account Group |
Use the drop-down list box to select the group to which the account belongs. This account group must be defined for the account in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. The system displays “Expense” by default. |
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Currency |
Use the drop-down list box to select the transaction currency of the account. All the “Active” currencies are listed in the drop-down list box. The currency must be defined in the “Create Currency and Country” activity of the “Organization Set Up” business component. The system displays the base currency of the company by default. |
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Financial Year |
Use the drop-down list box to select the closed financial year for the selected finance book. The displays all the closed financial year for the selected finance book in the drop-down list box. The system displays the last closed financial year by default. |
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Financial Period |
Use the drop-down list box to select the financial period from which the account budget that has to be copied. The system displays all the closed financial period for the selected finance year in the drop-down list box. The system leaves this field blank by default. |
Note: The financial year and the period must be closed in the “Close Finance Book” activity of the “Financial Calendar Closure” business component.
Click the “Search” pushbutton to retrieve the budget details of the account code.
The system displays the following field:
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Copy Finance Year / Period From |
The financial year or the period from which the budget accounting details must be copied to the destination finance book. The system displays the year selected in the “Financial Year” field, if the “Financial Period” field is left blank. The system displays the period selected in the “Financial Period” field, if both “Financial Year” and the “Financial Period” fields are entered in the “Search Criteria” group box. |
Enter the following fields:
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Copy Finance Year / Period To |
Use the drop-down list box to select the destination financial year or the period to which the analysis budget details are to be copied. The system displays all the open financial year and the period of the selected finance book in the drop-down list box. You can copy the details to financial year or the financial period. |
Note: The “Copy Finance Year / Period To” must be greater than the “Copy Finance Year / Period From”.
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Copy Basis |
Use the drop-down list box to select the basis on which the budget details are to be copied to the destination financial year or the financial period. The options available are |
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The system displays the budget amount by default. |
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Budget Basis |
Use the drop-down list box to select the budget basis based on which the budget amount has to be calculated. The budget bases available are “Increase In Amount”, “Increase in Percentage”, “Decrease In Amount” and “Decrease in Percentage”. The system displays the “Increase In Amount” by default on launch of the screen. |
If “Budget Basis” selected is “Increase/Decrease in Amount”, then specify the amount in the text box.
If the “Budget Basis” selected is “Increase/Decrease in Percentage”, then specify the percentage in the text box.
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Carry Forward Budget |
Check the box to carry forward the budget from one financial period to the subsequent financial period. |
The system displays the following fields in the “Budget Information” multiline:
Note: If the “Copy Basis” selected is “Utilized Amount” and the “Budget Basis” selected is increase or decrease in amount, then the current budget is the utilized budget as increased or decreased by amount specified in the text field.
If the “Copy Basis” selected is “Utilized Amount” and the “Budget Basis” selected is increase or decrease in percentage, then the current budget is the utilized budget as increased or decreased by percentage specified in the text field.
If the “Copy Basis” selected is “Budget Amount” and the “Budget Basis” selected is increase or decrease in amount, then the current budget is the budget amount as increased or decreased by amount specified in the text field.
If the “Copy Basis” selected is “Budget Amount” and the “Budget Basis” selected is increase or decrease in percentage, then the current budget is the budget amount as increased or decreased by percentage specified in the text field.
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Account Code |
The code identifying the account whose budget amount is to be modified. |
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Currency |
The transaction currency of the account. |
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Current Budget |
The current budget amount of the financial year. The system calculates this field on clicking the “Compute” pushbutton. |
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Budget Amount |
The budget amount set for each accounts. |
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Utilized Amount |
The amount utilized during transaction. |
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Description |
The textual description pertaining to the account code. |
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Account Group |
The group to which the account belongs. |
Click the “Compute” pushbutton to calculate the current budget of the financial year.
The system calculates the current budget.
Check the box in the “Select” column of the multiline to mark the account code.
Note: The copy amount must be greater than or equal to the utilized amount.
Click the “Copy Budget” pushbutton to copy the account budget from one financial year/ period to another.
The system will copy the account budget either for the financial year or for the financial period.
To proceed carry out the following
Select the “Attach Notes” link at the bottom of the page to add comments on the account budget that has been copied.
Copy the account budget based on the utilized or the budget amount
Copy the account budget based on the utilized or the budget amount
You can copy the budget details from one financial year/ period to another financial year / period. You can copy the details based on the utilized or the budget amount.
Set the “Copy Basis” to “Budget Amount” for copying budget details based on the budget amount.
Set the “Copy Basis” to “Utilized Amount” for copying budget details based on the utilized amount.
You can define the basis on which the budget is calculated.
Set the “Budget Basis” to “Increase in Amount” and specify the amount in the text field.
Set the “Budget Basis” to “Decrease in Amount” and specify the amount in the text field.
Set the “Budget Basis” to “Increase in Percentage” and specify the percentage in the text field.
Set the “Budget Basis” to “Increase in Percentage” and specify the percentage in the text field.
Click the “Compute” pushbutton to calculate the current budget.