Approving journey log

• Select the “Approve Journey Log” link under the “Flight Log” business component.

The “Approve Journey Log” page appears.

The system displays the following:

• Enter the following filter criteria in the “Search Criteria” group box to search for existing journey log. Data entry in the following fields is optional:

•  Click the “Search” pushbutton to display the search results.

Note: The system will not retrieve journey logs of the aircraft with record status “Frozen”.

The system displays the following in the “Search Results” multiline:

• On invoke of Journey Log # data hyper-link available in “Search Results” multi-line, system launches the ‘Edit Journey Log’ page with details of the selected journey log.

The system allows you to launch ‘Edit Journey Log’ page only if at least one of the conditions given in the table mentioned below, is satisfied:

• Usage Mode: ‘Usage Mode’ is a process parameter defined in the "Configurator” business component to indicate whether the system is being operated from the main base or remote base to record OFMS transactions.

• Mode of Usage: ‘Mode of Usage’ is defined in the “Aircraft” business component to indicate the location of the aircraft. Mode of Usage is said to be “Online” if the aircraft is located in the main base and “Offline” if the aircraft is in a remote base.

• Check the “Select All” box to mark all the journey logs listed in the multiline, for approval or cancellation.

Note: When the checkbox is checked, the system sets the status as “Confirmed” for all the approved journey logs, and the status as “Cancelled” for all cancelled journey logs, irrespective of the journey logs selected in the multiline.

•  Click the “Approve Log” pushbutton to approve the journey log.

Note: On clicking the “Approve Log” pushbutton, the document status changes to “Confirmed”. If a record is confirmed, no further change can be made.

Once a journey log is confirmed, the respective aircraft details are updated with the parameter values entered here. If a component is attached to the aircraft, then the parameter values are updated to the component as well.

Note: On clicking the “Approve Log” pushbutton, the system also updates the “Discrepancy Processing” business component. The system sets the record status as “Pending”.

Transferred aircraft: You cannot approve a journey log for an aircraft that has been transferred to another operating unit for maintenance. The system allows for log approval upon return of the aircraft.

On approval of journey log, if the Parameter mapped to ‘Flight Days’ base parameter is mapped to the Aircraft Reg #, then system update the Flight Days parameter value based on the following:

1. Date option provided for ‘Date for Flight Day update’ option in the Set option activity of Flight log business component is ascertained. Date options may be ‘Flight Date’ or ‘Departure Date’ or ‘Arrival Date’ or ‘Take off date’.

2. Flight Status to be considered for Flight Day parameter update are ascertained from the Flight Day Computation options in Flight log business component

3. Flight Operation Types to be considered for Flight Day parameter update are ascertained from the Flight Day computation options in Flight log business component.

4. For the Date value provided in the Date option ascertained as mentioned above, as mentioned

a. If the ‘Flight Status’ of the Journey Log – Leg is considered for Flight Day update and

b. If the ‘Flight Operations Type’ of the Journey Log is considered for Flight Day update and

c. If the Journey Log getting approved is the first Journey log document (i.e no other Journey log exists in Approved status for that Date), then system updates the Flight Day parameter value as 1 for that Date.

Example: For Aircraft Reg # VT-JAN, let there be a new journey log JL1 created with Flight Date as ‘01/01/2009’. The Journey log – leg details be as follows:

Let following be the options set for ‘Flight Day Computation options’ in the Flight log business component

Based on the above given options settings, assuming that JL1 is the first Journey Log created on 02/01/2009,(02/01/2009 is considered since Departure Date is set as ‘Date for Flight Date update) on approval, system will update the Flight Day parameter value as “1” for the date 02/01/2009

Note:

1. The date for which the “Flight Days” parameter to be updated should be identified from the set options “Flight Day computation basis” in the current business component.

2. Journey Log – legs for which the Flight Operations Type and Flight Status identified as “Include” in the set options “Flight Day computation basis” in the current business component will only be  considered for Flight Day update

3. If the “Flight Days” parameter is incremented already for the considered date as per the set option by the any other journey log, then it will not be incremented by 1 in the Parameter history for the Aircraft reg # on approval of  the current Journey log.

Automatic Approval based on Workflow configuration

• The journey log is automatically routed to the next level of approval, if CIM interaction exists between Workflow Management and Flight Log.

• Only those journey logs for which the login user has approval permission will be retrieved by the search, if CIM interaction exists between Workflow Management and Flight Log.

• For the above to occur, the login user must have the requisite permission to approve the journey log or must be a first-level approver for the journey log. If the login user is a first-level approver, the journey log moves to the second–level of approval and the status changes to “Pending Approval”. If the next level of approval is the last in the approval workflow, the status becomes Approved on approval.

• The approval workflow gets terminated on cancellation of journey log.

 Cancel Journey Log

• Click the “Cancel Log” pushbutton to cancel the journey log.

The status of the journey log becomes ‘Cancelled’. However, you can approve or cancel the journey log only if at least one of the conditions given in the table mentioned below, is satisfied:

Usage Mode: ‘Usage Mode’ is a process parameter defined in the "Configurator” business component to indicate whether the system is being operated from the main base or remote base to record OFMS transactions.

Mode of Usage: ‘Mode of Usage’ is defined in the “Aircraft” business component to indicate the location of the aircraft. Mode of Usage is said to be “Online” if the aircraft is located in the main base and “Offline” if the aircraft is in a remote base.

What you can do in this page

Approve journey log

Approve journey log

You can approve multiple journey logs at the same time.

• Enter the search criteria, in the “Search Criteria” group box, to search for existing journey logs.

•  Select the journey log(s) to be approved.

A                          Tip: Check the “Select All” box, to approve all the journey logs listed in the multiline.

• Click the “Approve Log” pushbutton to approve the journey log(s) selected in the multiline.