Generating material request

This tab allows you to raise material request for a part in the main core. You can place a request either for an existing part or a new part. A unique material request number will be generated for each material request. You can also record / modify the part requirements in the shop work order, and monitor the availability of requested parts in the warehouse.

This page also allows you to generate material request for the main core, and short-close the material request generated. You can specify whether alternate parts can be allowed if the requested part is not available.

This tab allows you to accomplish the following:

Generate material request for a part / main core.
Short-close material request.
Monitor availability of requested parts in warehouse.
Record / modify part requirements.

Select the “Material Request” tab in the “Record Shop Execution Details” page.

A tree structure is displayed in the left pane, with “Shop Work Order” as the parent node. This is a static node under which all the shop work orders are displayed in ascending order.

On expanding a node of the Shop Work Order #, the tree displays the Standard Tasks, Non-Standard Tasks and Discrepancies that are available in the Shop Work Order # in the ascending order of their Seq. #. The tree displays only those tasks that comply with the following conditions:

For the WBS code mapped to the task, the parameter 'Execution Operations?' must be set as "Yes" in the “Set Process Parameters” page of the “Common Masters” business component.
The status of the task must be other than “Draft” or “Fresh” in the SWO #.

On expansion of a Standard Task / Non-Standard Task / Discrepancy folder, the system displays the following folders:

New Request: You can select this node to place a new request.
Request Pending: All the part requirements for which material request is not generated for the particular Standard Task / Non-Standard Task / Discrepancy, are displayed under this node.

Note: If for a part requirement, material request has been generated for a partial quantity of the estimated quantity, the system displays the remaining quantity for which material request has not been generated.

Request Generated: All the part requirements for which material request has been generated for the particular Standard Task / Non-Standard Task / Discrepancy, are displayed under this node.
Issued / Consumed: The system displays the part requirements of the specific Task / Discrepancy for which material request has been generated, and either request for the particular part has been short-closed or issue has been confirmed for the particular part.

The tree structure is given below:

Tree Structure:

- Shop Work Order

- SWO #1

- T1

- New Request

- Request Pending

- Part # :: Qty :: Part Desc.

- Request Generated

- Part # :: Part Desc. :: Qty. Reqd. :: Pend. Issue Qty. :: MR # :: MR Status

- Issued / Confirmed

- Part # :: Part Desc. :: Issue # :: Issued Qty. :: MR # :: MR Status

- T2

- New Request

+ Request Pending

+ Request Generated

+ Issued / Confirmed

+ SWO #2

+ SWO #3

In the tree structure above, the system displays “Mfr. Part # - Mfr. #” combination, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component. If the parameter is set as “No”, the system displays “Part #”.

Note: In a node, if value is not available in any position, the system indicates it by displaying [NA] in the format above.

On clicking “Go”

When a value e.g. “Part # / Serial” # is selected in the ‘Search On’ drop-down list box, and a part number and a serial number are entered in the editable boxes provided alongside, on invoking “Go” or pressing ‘Enter’ key, the system performs the following:

a. The system retrieves and displays all the shop work orders belonging to the entered part # / serial # combination, and that are in “Planned”, “In-Progress” and “Completed” status.

b. The system retrieves only the shop work orders with 'Work Centers' for which the login user has access privileges identified in the “Work Center” business component.

Right pane – Execution Details

In the right pane, the system displays the following in the “Execution Details” group box:

SWO #	The number identifying the shop work order for which the material request is raised.
Event #	The event number identified for grouping the shop work order.
Primary Work Center	The primary work center in which the shop work order is executed.
Status	The status of the shop work order, which could be “Planned”, “In-Progress” or “Completed”.
Job Type	The job type of the shop work order, which can be “Component”, “Piece Part”, “Facility”, “Engine”, “Make”, “Project” and “Miscellaneous”. Ensure that the Job Type must be other than “Project” or “Miscellaneous” when generating material request for the main core.

Main core details

The system displays the following in the “Main Core Details” group box:

Part #	The code identifying the main core part.
Serial #	The serial number of the part.
Mfr. Part #	The number assigned to the part, by the manufacturer of the part.
Mfr #	The code identifying the manufacturer of the part.
Lot #	The lot number of the part.
Qty.	The quantity of the part.
Mfg. Serial #	The serial number issued by the manufacturer of the part.
Mfg. Lot #	The lot number issued by the manufacturer of the part.
Facility Object #	The code identifying the facility object. A facility object refers to a facility that is already defined in the “Work Center” business component or a part that is already defined in the “Part Administration” business component. (Pop-up)
Facility #	The code identifying the facility. A facility is a tool or equipment used to execute maintenance jobs on aircraft and aircraft-related components.
Description	The textual description of the facility.
Component #	The code identifying the main core component to which the part belongs.
Multiple Cores?	Indicates whether multiple parts are associated to the same work order. The system displays the options “Yes” or “No”.
Main Core Status	The status of the main core component, which could be “Not Applicable”, “Pending Issue”, “Issued”, “Ext. Routed”, “Ext. Routed BER” or “Ext. Routed Exchange”.

Customer Order Details

The system displays the following in the “Customer Order Details” group box:

Source Cust. Order # / Rev #	The code identifying the source customer order and the revision number of the source customer order.
Customer #	The code identifying the customer, with reference to the source customer order.
Exchange Order #	The code identifying the exchange order
Final Movement	The location where the main core must be returned after the entire work is completed. The system displays one of the following values: Not Applicable – Indicates that the movement of the main core is not applicable. Return to specified WH – Indicates that the main core must be returned to the specified warehouse. Return to specific Work Center - Indicates that the main core must be returned to the specific work center. Return to Prime WC - Indicates that the main core must be returned to the primary work center. Return to Top Assy. WC - Indicates that the main core must be returned to the higher assembly work center. Return to org. WC - Indicates that the main core must be returned to the originating work center. Return to A/C - Indicates that the main core must be returned to the aircraft. Return to Supplier - Indicates that the main core must be returned to the supplier. Return to Customer - Indicates that the main core must be returned to the customer. Return to Customer Consignment - Indicates that the main core must be returned to the customer consignment.
Prom. Del. Date	The promised delivery date in the customer order.

Transfer details

Click the ‘’ icon to transfer the details from the tree to the “Execution Details” section, “Main Core Details” section and the multiline.

When you select a node in the tree and click the ‘Transfer’ icon above, the system transfer the details from the tree to the “Execution Details” section, “Main Core Details” section and the multiline, based on the parameter “Enable Manufacturer Part # control in transaction” set for the Category ‘Manufacturer Part’ in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component.

Note: You cannot select nodes under multiple shop work orders at a time, for transferring the details.

‘Part Details’ multiline

Enter the following field in the “Part Details” multiline:

Task #

The code identifying the task available in the shop work order specified in the header, against which the material request is raised.

The status of the task must be other than “Draft”, “Fresh”, “Closed”, “Pre-Closed” and “Cancelled”.

Help facility available.

Seq. #

The sequence number of the task in the shop work order. (Integer). A positive integer must be entered here. This number must be unique.

Note: You must enter either the ‘Task #’ or the ‘Seq. #’ in the multiline. If both are entered, the Task # - Seq, # combination must be available in the Shop Work Order # in the header.

Part #

The code identifying the part which is requested. Mandatory. The part number entered must be defined in ‘Active’ status in the “Part Administration” business component, if ‘New Part’ is set as “No”.

Help facility available.

Mfr. Part #

The number assigned to the part, by the manufacturer of the part. Mandatory. The part number entered must be defined in ‘Active’ status in the “Part Administration” business component, if ‘New Part’ is set as “No” and if manufacturer number is not specified.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part. The manufacturer number entered must be available in ‘Active’ status either in the “Aircraft” business component, or in the “Supplier” business component, with ‘Supplier Class’ defined as “Manufacturer”.

You must enter the manufacturer number if following conditions are met:

If the manufacturer part number entered exists in the “Part Administration” business component with different Mfr. #s combination.
If 'New Part?' is set as "Yes".

Help facility available.

Note: The system displays the “Mfr. Part #” and “Mfr. #” fields for you to enter, and hides the “Part #” field, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component. If the parameter is set as “No”, the system displays only the “Part #”.

Ensure that the Mfr. Part # - Mfr. # combination exists in ‘Active’ status in the “Part Administration” business component, if the ‘New Part?’ is set as “No”.

The system displays the following fields:

Est. Qty.

The quantity of parts estimated for the corresponding Task # - Seq # combination.

Enter the following fields:

Qty. Reqd.	The actual quantity for parts required for completing the task. (Integer). Mandatory. A positive integer must be entered here.
UOM	Use the drop-down list box to specify the unit of measurement in which the parts are required. The system lists all the UOM codes that are defined as ‘Active’ status in the “Create UOM” activity of the “Unit of Measurement Administration” business component. Data selection in the field is mandatory, if ‘New Part?’ is set as “Yes”. The UOM selected must be same as the Stock UOM identified for the Part # / Mfr. Part # - Mfr. # combination in the “Part Administration” business component. By default, the system leaves the field blank.
Warehouse	Use the drop-down list box to specify the warehouse in which the requested part is located. The system lists all the ‘Active’ warehouses defined in the “Create Warehouse Information” activity of the “Storage Administration” business component. For the Work Center # - Part Type of the requested part, the warehouse selected must be defined in the “Work Center” business component. On clicking the “Generate Material Request” pushbutton, if this field is left blank, for the Part Type of the requested part, the Work Center associated to the task in the current shop work order is determined. The system defaults the 'Serv. Request Warehouse #' associated to the Work Center in the “Associate Warehouses” page of the “Work Center” business component. By default, the system leaves the field blank.
Stock Status	Use the drop-down list box to select the stock status of the part requested. The system lists the value “PBH” along with all the ‘Active’ stock statuses that are mapped to the transaction type “Material Request” in the “User Defined Stock Status” business component. For the values listed, the Status Attributes ‘Ownership-Customer’ and ‘Ownership-Internal’ must be set as “Yes”. The system leaves this field blank, by default.

The system displays the following fields:

Avbl. Qty.

The quantity of the requested part available in the warehouse selected. If the Stock Status is not specified for the part, the system retrieves and displays the quantities of the Part # / Mfr. Part # - Mfr. # combination of all Stock Statuses available in the selected warehouse, from the “Stock Maintenance” business component.

If both the 'Stock Status' and 'Warehouse' are not specified for the part, the system retrieves and displays the quantities of the Part # / Mfr. Part # - Mfr. # combination of all Stock Statuses available in all the warehouses.

Enter the following fields:

New Part?	Use the drop-down list box to specify whether the part requested is a new part or not. The system lists the values “Yes” and “No”. By default, the system displays “No”.
Part Desc.	The textual description of the part. You must enter the part description, if ‘New Part?’ is set as “Yes”.
Repair Classification	Use the drop-down list box to specify the repair classification in order to differentiate the tasks which are over and above the contract (COA - Contract Over and Above) between the operator and the MRO. The system lists all the ‘Active’ quick codes of type “Repair Classification” defined in the “Maintenance Task” business component. The system leaves the field blank, by default.
Need Frequency	Use the drop-down list to specify if the part is mandatory for the execution of the task. The system lists the following values: As Required - Select this option to specify that the part is not mandatory for the execution of the task. Always - Select this option to specify that the part is mandatory for the execution of the task. The system displays “Always” by default.
Request Mode	Use the drop-down list to specify the mode in which the part is requested. The system lists the following options: Normal - Select this option to specify that the part is requested normally. If you select this option, the part requested must be effective to the main core. Force Req. - Select this option, if the part requested is not effective to the main core. Conditional Req. - Select this option, if the part requested is effective or conditionally effective to the main core. The system displays “Normal” by default.
Comments	Any comments regarding the execution of the material request. This field must be entered if the “Request Mode” is set as “Conditional Req.”.
Reqd. Condition	Use the drop-down list box to specify the condition of the part requested. The system lists the following values: New – Select this option if you wish to specify that the part requested is a new part. Overhauled – Select this option if you wish to indicate that the part requested can be overhauled. Serviceable – Select this option if you wish to indicate that the part requested is serviceable. Unserviceable – Select this option if you wish indicate that the part requested is unserviceable. The system leaves the field blank, by default.
Alternate Type	Use the drop-down list box to specify the alternate type of the part. The system lists the following values: Allowed – Select this option to specify that any part can be used as alternate for the part requested. Not Allowed - Select this option to specify that alternate part is not allowed for the part requested. Specific - Select this option to specify that only specific part can be used as alternate for the part requested. By default, the system displays “Allowed”.
Alternate Part #	The number identifying the part, which can used in place of the part requested, if the requested part number is not available. The alternate part entered must be in ‘Active’ status as defined in the “Part Administration” business component. The Part Type of the Alternate Part # must be same as the Part Type of the Part #. This field must be entered, only if the ‘Alternate Type’ is set as “Specific”. Help facility available.
Alternate Mfr. Part #	The number assigned to the alternate part, by the manufacturer of the alternate part. The Part Type of the Alternate Mfr. Part # must be same as the Part Type of the Mfr. Part #. Help facility available.

Note: The system displays the “Alternate Mfr. Part #” field for you to enter, and hides the “Alternate Part #” field, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component.

The system displays the following fields:

Effectivity Notes	The Effectivity notes defined for the part against the NHA Part # same as the main core part in the “Aircraft” business component.
Material Request #	The code identifying the material request generated for the part.
Requirement Type	The requirement type of the part. The system displays the following values: Normal – Indicates that a specific serial number and / or lot number is not identified for the part in the “Request Preferred Serial # / Lot # Information” page of the current business component. Specific – Indicates that a specific serial number and / or lot number is identified for the part in the “Request Preferred Serial # / Lot # Information” page.
PMA?	Indicates whether the part is a Parts Manufacturer Approval (PMA) part. PMA parts are those parts which are not manufactured and supplied by the Original Equipment Manufacturer (OEM), but by an external source, with the approval of the Federal Aviation Administration (FAA). The system displays the following values: “Yes” – Indicates that the part is a PMA part. “No” – Indicates that the part is not a PMA part.
Estimate Required?	Indicates whether estimation is required for the part. The system displays the values “Yes” or “No”.
Hold Code	The hold code associated with the material request. Hold code defines the characteristic of the ‘hold’, when a task is put on hold.
Hold Comments	The hold comments corresponding to the hold code displayed.
MR Status	The status of the material request generated, which could be “Authorized”, “Closed” or “Short-Closed”.

Note: Ensure that at least one record is selected in the multiline.

The system displays the following:

Message Center

All error and success messages for the validations.

Click the “Generate Material Request’ pushbutton to generate the material request.

The system performs the following on clicking the “Generate Material Request” pushbutton:

Generates material request for the part requirements identified, and displays the Material Request # and the status of the material request.
Creates a new part, if “New Part?” is set as “Yes”.
If there are multiple warehouses, the system generates multiple material requests with one Material Request # for each warehouse.
Part Effectivity Check:

If the parameter ‘Part Effectivity Check' is set as “Enforce” in the “Set Options” page of the “Stock Maintenance” business component, based on the ‘Request Mode’ selected, the system ensures the effectivity of the part with respect to the main core as shown in the table below:

Parameter ‘Part Effectivity Check’	Request Mode	The system ensures the following
Enforce	Normal	The requested Part # / Mfr. Part # must be effective to the main core Part # / Mfr. Part # - Mfr. #.
	Conditional Req.	The requested Part # / Mfr. Part # must be either effective or conditionally effective to the main core Part # / Mfr. Part # - Mfr. #
	Force Req.	Does not check part effectvitiy.
Do Not Enforce	NA	Does not check part effectvitiy. The system allows creation of Material Request irrespective the 'Request Mode'.

Note: If 'New Part?' is set as "Yes", the system does not check the effectivity of the part, irrespective of the value selected in 'Request Mode'. This condition is true, even if the parameter ‘Part Effectivity Check’ is set as “Enforce”.

Enter the following field:

Comments

Any comments related to the short-close of material request. Data entry in this field is mandatory, if you wish to short-close the material request.

Click the “Short Close Material Request” pushbutton to short-close the material request.

Note: The system ensures that the status of the material request is other than “Short-Closed” and “Closed”, before clicking the “Short Close Material Request” pushbutton.

Click the “Edit Part Requirements” pushbutton to record the part requirements.
On clicking the “Edit Part Requirements” pushbutton, the system ensures that the part is effective or conditionally effective to the main core, based on the ‘Request Mode’ selected. Refer to the topic “Part Effectivity Check”.
Click the “Check Part Availability” pushbutton to check the availability of the part requested.
Click the “Request Main Core” pushbutton to generate material request for the main core.

The system ensures the following before clicking the “Request Main Core” pushbutton:

The Stock UOM is defined for the main core part in the “Edit Parts Information” page of the “Part Administration” business component.
The Stock Status is defined for the Shop Work Order #.
The ‘Job Type’ of the Shop Work Order is other than “Project” or “Miscellaneous”.
The ‘Main Core Status’ is "Not Applicable", "Ext. Routed" or "Ext. Routed-Exchange".
For the Part Type of the main core requested, the ‘U/S Receiving Warehouse #’ in which the requested main core is located, must be mapped to the Primary Work Center of the shop work order. The Warehouse-Work Center mapping is defined in the “Associate Warehouses” page of the “Work Center” business component.

The system performs the following after clicking the “Request Main Core” pushbutton:

Generates material request for the main core.
Updates the ‘Main Core Status’ as “Pending Issue”.

To proceed carry out the following:

Click the “Work Actual” tab to record the actual task execution details.
Click the “Report Findings” tab to record observations and discrepancies that are found during execution of tasks.
Click the “Disassemble & Assemble Core” tab to attach, remove and replace components and spare parts with respect to the main core component.
Click the “Initial Workscoping” tab to define workscope for the execution of tasks in a shop work order.

Links

Select the “Request Preferred Serial # / Lot # Info.” link to request the preferred serial and lot number details for the part.
Select the “Confirm Issue” link to confirm the stock issue.

Refer to the “Stock Issue” online help for more details.

Select the “Record Part Consumption” link to record the part consumption details.
Select the “View Part Information” link to view the part details.

Refer to the “Part Administration” online help for more details.

Select the “Inquire Stock Availability” link to retrieve the stock availability details.

Refer to the “Stock Maintenance” online help for more details.

Select the “Inquire New Part Request” link to view the new part request details.

Refer to the “Part Administration” online help for more details.

Select the “View Maintenance Info. for Parts” link to view the maintenance information such as part description, base part, component type, part effectivity, ATA chapter to which the part belongs and the status of the part.

Refer to the “Aircraft” online help for more details.

Links

Select the "Record Missing Parts List" link to record the details of the parts that are missing from a component during execution of a shop work order.
Select the "Record Part Deviation List" link to record the details of the pats that are deviating from the component.
Select the "Report Resource Actual" link to report or update the actual resource consumption as against the estimation made.
Select the "Record Parameter Reading" link to record the parameter values for the part.
Select the "Route Parts" link to route a part from one work center to another work center or a repair agency.
Select the "Record Parts Consumption" link to record the part consumption details.
Select the "Track Response" link to record details of any request raised by an employee and track the response to the requests.

Refer to the “Common Masters” online help for more details.

Select the "Manage Teardown Information" link to record teardown information of the part.
Select the “Edit Work Estimates” link in the left pane to estimate, update and confirm the part and resource requirements for a shop work order.

Refer to the “Work Monitoring & Control” online help for more details.

Select the "Plan Work Order" link to create / modify the shop work order.
Select the "Manage Work Assignments and Reporting" link to manage work for the employee.

Refer to the “Work Monitoring & Control” online help for more details.

Select the “Edit Work Order Addl. Info." link to modify the work order additional information.
Select the “Upload Documents” link in the ‘main links’ section to upload the documents.

Refer to the “Object Attachments” online help for more details.

Select the “View Associated Doc. Attachments" link to view the attached documents.

Refer to the “Object Attachments” online help for more details.