Viewing delivery charges invoice details

This page allows you to view the details of the selected delivery charges invoice. You can view the details of the supplier who has issued the invoice and the details of the payment that has to be made. You can also view the delivery charges that have been invoiced and the taxes, charges or discounts that have been incurred. You can also view the reasons due to which the invoice had been put on hold or reversed. You can also view the details of the reversal document that has been generated during the reversal.

Select the “View Delivery Charges Invoice” link at the bottom of the “Select Invoice” page.

The “View Delivery Charges Invoice” page appears.

The system displays the following in the “Invoice Information” group box:.

Invoice #	The number identifying the delivery charges invoice.
Invoice Category	The type of the delivery charges invoice, such as Way Bill Based or Ref. Doc. Based.
Status	The status of the invoice. It could be "Draft", "Fresh", "Returned", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Requested”, “Held Partly Paid” or “Reversed”. § Draft – indicates a newly created invoice that cannot be authorized. § Fresh – indicates an invoice that can be authorized. § Returned – indicates that the invoice has been returned to the user who created it for modification. § Requested – indicates that a request has been raised for the payment of the invoice. § Partly Paid – indicates that part of the amount due for payment has been made. § Paid – indicates that the total invoice amount has been paid for the invoice. § Held Authorized – indicates that the invoice has been put on hold from being authorized. § Held Requested – indicates that the request for payment of the invoice has been put on hold. § Held Partly Paid – indicates that the part payment of the amount due has been put on hold. § Reversed – indicates that the details of the invoice that has posted in the finance book has been reversed.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.

Company Address Id	The code identifying the company address at which the invoice is created.
Company Address	The company address at which the invoice is created.
Document Category	The category of the delivery charge invoice.
Allocation Status	The allocation status of the delivery charges invoice.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Address ID	The code identifying the supplier address.
Pay to Supplier #	The pay to supplier of the supplier for payment
Pay to Supplier Name	The name of the pay to supplier for payment.
Supplier Invoice Date	The date on which the supplier invoice was raised.
Supplier Invoice #	The number identifying the invoice issued by the supplier.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.
Supplier Address	The address details of the supplier.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different.
Payment Processing Point	The code identifying the organization unit from which the payment for the invoice must be released.
Electronic Payment	Indicates if an electronic payment can be made for the invoice. It could be “Yes” or “No”.
Payment Method	Indicates the method in which the payment has to be made to the supplier. It could be from “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Pay Mode	Indicates the mode in which the payment has to be made to the supplier. It could be Cash, Check, Credit Card, Demand Draft, Direct Debit, and Others.
Payment Priority	Indicates the priority accorded to the payment of the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term based on which the payment schedule has been generated for the invoice.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Total Invoice Amount	The total amount invoiced.
Comments	Any observations or remarks recorded regarding the invoice.
Hold Pay	Indicates whether the payment is to be on hold which could be “Yes” or “No” or a blank value.

The system displays the following in the “Electronic Payment Information” group box.

Payment Ref. ID	The reference identification number for payment of delivery charges, if made through ETF (Electronic Fund Transfer).
Pay Ref. Details	Details of the reference ID for delivery charges payment as available in supplier bank information.
Payment Instructions	Rules for making EFT payment of delivery charges.

The system displays the following in the “Delivery Charges Information” multiline:

Line #	The number identifying the row in which the delivery charges, tax, charge or discount is available in the invoice.
Way Bill #	A number identifying the document sent by the carrier along with the consignment delivered to the receipt location. It could have details like package type, weight, carrier details and vehicle number. Note: This field is available only if Invoice Category is ‘Way Bill Based’.
Ref. Doc. # Avbl.?	Indicates whether the reference document # for the Shipping Note or Advanced Shipping Note or Goods Receipt /Repair Receipt or Loan Rental Receipt is available or not.
Ref. Type	The reference document type which could be “Shipping Note” or “Advanced Shipping Note” or “Goods Receipt” / “Repair Receipt” or “Loan Rental Receipt”.
Ref Doc #	The number identifying the goods receipt note based on which the invoice has been created.
Ref. Cost	The Freight Cost as per the Shipping Note or Advance Shipping Note, by converting the same into the DC Invoice Currency, using the exchange rate as of the Invoice date between the Freight Cost Currency and the Invoice Currency, for the exchange rate type set for Supplier Liability.
Add Ref. Doc #	The number identifying the additional reference document. In case of Shipping Note, the system displays the Ref. Document # of the Shipping Note. In case of Advance Shipping Note, the system displays the Goods Inward # if available.
Order #	The identification number of the purchase order/release slip/repair order related to the goods receipt/repair receipt.
Customer Order #	The number identifying the customer order from the Advance Shipping note or Shipping Note.
Tax Key	The unique code identifying the combination of tax # and tax variant #.
Carrier Code	The Carrier code as in the “Shipping Note”/ “Advance Shipping Note”.
Supplier #	The number identifying the supplier.
Supplier Name	The name of the supplier.
Customer #	The number identifying the customer.
Customer Name	The name of the customer.
Charge Option	The charge type of the delivery expense as derived from goods receipt/repair receipt. Charge Option
Way Bill # - GR	The way bill # as available in goods receipt/repair receipt.
T/C/D #	The TCD # for delivery charges.
Variant #	The TCD variant # for delivery charges.
Invoice Amount	The total amount invoiced for the charges incurred
Proposed Amount	The amount proposed for payment in the reference document, such as purchase goods receipt or repair receipt.
Ref Document Type	Indicates the type of the goods receipt note based on which the invoice has been raised.
Ref Document Date	The date on which the goods receipt note was created.
T/C/D #	The code identifying the tax, charge or discount.
Variant #	The code identifying the tax, charge or discount variant.
Amount	The total amount invoiced for the charges incurred.
Proposed Amount	The amount proposed for payment.
Remarks	Any comments or observations regarding the charges available in the line.
Cost Center	The code identifying the cost center that has been mapped to the “Variance Account”.
Analysis #	The analysis code to which the “Variance Account” is mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Expense Classification	The expense classification # for delivery charges.
Ref. Doc. Line #	The line # for delivery charges in the goods receipt/repair receipt.
Part #	The part for which delivery charges have been incurred in the goods receipt/repair receipt.
Description	The description of the delivery charges, tax, charge or discount available in the line.
Originating Point	The line # for delivery charges in the goods receipt/repair receipt.
TCD Type	Indicates whether “Tax”, “Charge” or “Discount” is available in the line.
User Defined Detail – 1	Any user defined detail for the delivery charges.
User Defined Detail – 2	Any user defined detail for the delivery charges.
User Defined Detail – 3	Any user defined detail for the delivery charges.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the reversal document that has been generated for the reversal of the invoice.
Reversal Date	The date on which the invoice was reversed.
Reason for Reversal	The code identifying the reason due to which the invoice was reversed.
Remarks for Reversal	Any observations or comments that had been recorded when the invoice was reversed.
Reason for Hold	The code identifying the reason due to which the invoice was put on hold.
Remarks for Hold	Any observations or comments that had been recorded when the invoice was put on hold.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following

Select the “Adjustment” link at the bottom of the page to view the list of documents against which the invoice has been adjusted.

Select the “Payment Schedule” link at the bottom of the page to view the payment schedule details.
Select the "T/C/D” link at the bottom of the page to view the taxes, charges and discounts as applicable on the delivery charges.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Select the “Attach Notes” link at the bottom of the page to view the recorded observations.

Select the “View Purchase Order” link to at the bottom of the page to know about the purchase order associated with the invoice.

Select the “View Repair Order” link to at the bottom of the page to know about the repair order associated with the invoice.

Select the “View Release Order” link to at the bottom of the page to know about the release slip associated with the invoice.
Select the “Upload Documents” link at the bottom of the page to upload the documents for the invoice.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated documents for the invoice.