Viewing order based invoice details

This page allows you to view the details of the order-based invoice. You can view the details of the invoice, the details of the supplier who has issued the invoice and the details of the payment that has to be made to the supplier. You can also view the details of the part, taxes, charges or discounts that have been invoiced. You can also view the details of the reason due to which the invoice has been put on hold or has been reversed. You can also view the details of the user and the dates on which the invoice has been created or last modified.

Select the “View Invoice” link at the bottom of the “Select Invoice” page.

The “View Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the invoice.
Invoice Category	The category to which the invoice belongs. It could be “Regular Invoice”.
	Regular Invoice – indicates that the invoice has been raised based on a “General” or “Express” purchase order.
	Capital Invoice – indicates that the invoice has been raised based on a “Capital” purchase order.
Status	The status of the invoice. It could be "Draft", "Fresh", "Returned", "Matched", "Automatch Failed", "Forcematch Failed", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Requested”, “Held Partly Paid” or “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized.
	Fresh – indicates an invoice that can be authorized.
	Returned – indicates that the invoice has been returned to the user who created it for modification.
	Matched – indicates that the invoice has been matched as per the matching type set in the purchase order.
	Auto Match Failed – indicates that the automatic matching of the invoice as per the matching type set in the purchase order has failed.
	Force Match Failed – indicates that the matching of the invoice, purchase order and goods receipt has failed even after considering the percentage of tolerance.
	Requested – indicates that a request has been raised for the payment of the invoice.
	Partly Paid – indicates that part of the amount due for payment has been made.
	Paid – indicates that the total invoice amount has been paid for the invoice.
	Held Authorized – indicates that the invoice has been put on hold from being authorized.
	Held Requested – indicates that the request for payment of the invoice has been put on hold.
	Held Partly Paid – indicates that the part payment of the amount due has been put on hold.
	Reversed – indicates that the details of the invoice that has posted in the finance book has been reversed.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.
Reconciliation Status	The reconciliation status of the invoice.

The system displays the following in the “Supplier Information” group box:

Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay to Supplier #	The code identifying the supplier to whom the payment must be made.
Supplier Name	The name of the supplier to whom the payment must be made.
Supplier Invoice #	The number identifying the invoice that has been issued by the supplier.
Supplier Invoice Date	The date on which the supplier invoice was raised.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different.
Payment Processing Point	The organization unit from which the invoice must be paid.
Electronic Payment	Indicates whether an electronic payment can be made for the invoice. It could be “Yes” or “No”.
Payment Method	Indicates the method in which the payment has to be made to the supplier. It could be “Regular” or “Specific Bank”.
Pay Mode	The mode in which the payment must be made to the supplier.
Payment Priority	The priority accorded to the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Force Match Tolerance (%)	Indicates the percentage of tolerance that could be used to force match the invoice.
Force Match Tolerance (%) Applied	Indicates the percentage of tolerance used to force match the invoice.
Unmatched Amount	The invoiced amount that is yet to be matched.
Total Invoice Amount	The total amount invoiced.
Total Proposed Amount	The total amount proposed for invoicing.
Comments	Any observations or remarks that have been recorded regarding the invoice.
	Zoom facility available

The system displays the following in the “Part/T/C/D Information” multiline:

Line #	The number identifying the row in which the part, tax, charge or discount is available in the invoice.
PO #	The number identifying the purchase order based on which the invoice has been received from the supplier.
Ordering Point	The organization unit in which the purchase order has been raised.
Originating Point	The organization unit in which the reference documents have been created.
Ref Document Type	Indicates the type of the document based on which the invoice is being raised.
Ref Doc #	The number identifying the document based on which the invoice is being raised.

Note: The system displays the number identifying the FOB acknowledgement if the category of the invoice is “Regular” or “Capital”.

Part/T/C/D Code	The code identifying the part, tax, charge or discount.
Variant #	The code identifying the item, tax, charge or discount variant.
UOM	The code identifying the unit of measurement in which the part has been invoiced.
Invoice Quantity	The quantity of parts invoiced.
Invoice Rate	The unit rate of the part.
Amount	The total amount invoiced for the part.
Proposed Quantity	The number of units of the part that have been invoiced.
Proposed Rate	The proposed rate of the part.
Proposed Amount	The amount proposed for payment.
Remarks	Any comments or observations regarding the part available in the line.
Cost Center	The code identifying the cost center to which the “Variance Account” has been mapped.
Analysis #	The analysis code to which the “Variance Account” is mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Part/T/C/D	Indicates whether its an “Part”, “PO Tax”, “PO Charge” or “PO Discount”.
T/C/D Computation	Indicates whether the tax, charge or discount has been calculated for the invoice at the “Document Level” or at the “Line Item Level”.
T/C/D on Line #	The tax, charge or discount that is applicable for a part available in a line.
PO Currency	The code identifying the currency in which the purchase order has been raised.
PO Pay Mode	The mode of payment defined in the purchase order.
Authorization Date	The date on which the purchase order was authorized.
Part/T/C/D Description	The description of the part, tax, charge or discount available in the line.
Rate Per	The number of pieces of the part purchased.
PO Type	Indicates the type of the purchase order.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the reversal document that has been generated.
Reversal Date	The date on which the invoice was reversed.
Reason for Reversal	The code identifying the reason due to which the invoice has been reversed.
Remarks for Reversal	Any comments or observations regarding the need to reverse the invoice.
	Zoom facility available
Reason for Hold	The code identifying the reason for putting the invoice on hold.
Remarks for Hold	Any comments or observations regarding the need to put the invoice on hold.
	Zoom facility available

Click the “Print” pushbutton to print the invoice.

The system prints the invoice details.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.