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This page allows you to enter the details of the Value Added Taxes (VAT) if it is applicable for the company. You can enter the exchange rate and the details of the VAT category and VAT class to which the expense belongs. You can also enter the code identifying the expense, tax or charge for which VAT is applicable. You can also enter the percentage of VAT that is deductible for every expense, tax or charge. The system calculates and displays the VAT amount in the invoice currency and in the base currency of the company.
This page also allows you to authorize the expense invoice while saving the entered VAT details. The system updates the status of the item invoice as “Authorized”. The system also stores the login ID of the user and the system date along with the invoice details.
This page also allows you to return the expense invoice to the user who created it for modification. The system updates the status of the item invoice as “Returned”. The system also stores the login ID of the user and the system date along with the invoice details.
Select the “VAT Calculation” link at the bottom of the “Authorize Expense Invoice” page.
The “VAT Calculation” page appears.
The system displays the following:
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Invoice # |
The number identifying the expense invoice. |
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Transaction Date |
The date on which the expense invoice was raised. |
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Currency |
The code identifying the currency in which the expense invoice has been raised. |
Enter the following field:
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Exchange Rate |
The exchange rate of the base currency with respect to the transaction currency if they are different (Decimal). Mandatory. The exchange rate must have been defined in the “Exchange Rate” business component. The exchange rate must be greater than zero. The system displays the exchange rate used in the invoice by default. |
Note: The modified exchange rate must fall within the tolerance limit set in the “Exchange Rate” business component.
The system displays the following:
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Finance Book |
The code identifying the finance book in which the expense invoice details are to be posted. |
Enter the following fields:
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Default VAT Category |
Use the drop-down list box to select the code identifying the VAT category. All the VAT Categories that have been defined for “Purchase” in the “VAT Setup” business component will be available for selection. The system displays the default VAT category that has been defined. |
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Default VAT Class |
Use the drop-down list box to select code identifying the VAT class. All the VAT classes that have been mapped to the VAT categories that have been defined for “Purchase” will be available for selection. |
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VAT Inclusive |
Check this box if the expense amount is inclusive of the VAT charged. |
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VAT # |
Use the drop-down list box to select the code identifying the VAT code. All the VAT codes that are available for the various VAT line numbers will be available for selection. |
The system displays the following:
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VAT Amount per VAT # |
The VAT amount that has been calculated for the individual VAT code within the whole invoice. |
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Total VAT exclusive Amount |
The total amount that does not include the VAT charges. |
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Total VAT Amount |
The total amount that has been calculated as VAT. |
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Total VAT Inclusive Amount |
The total amount that has VAT included in it. |
The system displays the following in the “VAT Calculation” multiline:
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VAT Line # |
The line number identifying the VAT charges. |
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Ref Doc Line # |
The number of the row in the invoice that contains the vatable expense, tax or charge. |
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Account # |
The code identifying the account in which the VAT amount is posted. |
Enter the following fields in the “VAT Calculation” multiline:
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Part / TCD # |
The code identifying the item, tax, charge or discount that is vatable (Alphanumeric, 10). Mandatory |
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Help facility available |
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Variant # |
The code identifying the variant of the part, tax or charge that is vatable (Alphanumeric, 10). Mandatory. |
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VAT Category |
Use the drop-down list box to select the category to which the VAT belongs. All the VAT Categories that have been defined for “Purchase” in the “VAT Setup” business component will be available for selection. |
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VAT Class |
Use the drop-down list box to select the class to which the VAT belongs. . All the VAT classes that have been mapped to the VAT categories that have been defined for “Purchase” will be available for selection. |
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VAT # |
Use the drop-down list box to select the code identifying the VAT. All the TCD variants that have been defined for “Swiss VAT” in the “Taxes / Charges / Discounts” business component will be available for selection. |
The system displays the following in the “VAT Calculation” multiline:
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VAT Rate (%) |
The percentage unit rate of the VAT that has been charged. |
Enter the following field in the “VAT Calculation” multiline:
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Input VAT Deductible (%) |
The percentage of input VAT that is deductible (Integer). |
The system displays the following in the “VAT Calculation” multiline:
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Part Amount |
The amount of individual expense for which an invoice has been created. |
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VAT Amount (Tran Currency) |
The VAT amount in the currency in which the expense invoice has been created. |
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VAT Amount (Base Currency) |
The VAT amount in the base currency of the company. |
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Description |
The description of the VAT code. |
Click the “Recompute VAT” pushbutton to calculate the total VAT amount.
The system calculates the entered VAT details.
Click the “Save” pushbutton to save the entered VAT details.
The system saves the VAT details that have been entered.
Click the “Save and Authorize” pushbutton to save the entered VAT details and authorize the expense invoice.
The system calculates and saves the VAT details that have been entered. The system also updates the status of the expense invoice as “Authorized”.
Click the “Return” pushbutton to return the invoice for modification.
The system updates the status of the invoice as “Returned”. The system also stores the login ID of the user and the system date along with the invoice details.
To proceed, carry out the following
Select the “Adjustment” link at the bottom of the page to select documents against which the item invoice must be adjusted
Select the “VAT Postings” link at the bottom of the page to modify the VAT posting details.
If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view or modify the electronic payment details.
If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view or modify the payment schedule.
Select the “Invoice Summary” link at the bottom of the page to view the summary of item invoice.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the invoice.
