This page allows you to approve leave requests. You can approve or reject or amend or cancel the leave request of the reporting employees. You can view the leave transaction details of all reportees. In the Team Leave Summary section, the system displays the month wise leave details of all your reportees. The team leave planner displays the leaves which are in “Pending for Authorization – Create”, “Pending for Authorization – Amended” status and in “Authorized” status.
This activity allows you to do the following
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Click Leave Management from the Portal Login menu.
Click Approve Leave on the right menu.
In the Team Leave Summary section, choose an option From combo to specify the month from which the leave request to be retrieved.
Choose an option To combo to specify the month until which the leave request to be retrieved.
Click Search button to view applied and approved leave summary details of the team.
Click View Details link to view the leave transaction details of reporting employees.
In the Leave Approval section, choose an option from Employee Name combo to specify the name of the employee for whom the leave request has to be approved. The system lists all the employee name mapped to the login OU.
Choose an option from Status combo to specify the status of the leave request. The system lists All, Authorized, Pending for Authorization – Create, Pending for Authorization – Alter and Pending for Authorization – Cancel as options.
Enter the Date from which the leave is applied.
Enter the Date until which the leave is applied.
Click Search button to retrieve leave approval details. The system displays the Leave Request ID in the multiline.
Click Request ID Data Hyperlink to approve or reject or amend or cancel the leave request.
The system displays the identification code of the leave request.
Choose an option from Type combo to specify the type of leave to be applied. The system lists all the leave types available in the OU. The system displays the Available leave based on the type selection.
Enter Start Date from which the leave is applied or you can view the existing start date.
Enter End Date until which the leave is applied or you can view the existing start date.
Choose an option from Session From combo to specify the session from which the leave is applied.
Choose an option from Session To combo to specify the session until which the leave is applied.
The system displays Duration of leave request.
Choose an option from Reason combo to specify the reason for approving or rejecting leave. The system lists Function, Illness, Others and Vacation as options.
Enter Additional Reason if reason is selected as Others.
The system displays the code and name of the Covering Employee in the absence of employee.
Click Attach Document to view the attached document if any.
Click Approve to approve the selected leave request.
Note: The system approves leave request details and updates the status as “Authorized”. An email alert is sent to the employee as well as supervisor.
Click Reject to reject the selected leave request details.
Note: The system rejects the leave request details and updates the status as “Rejected”. An email alert is sent to the employee as well as supervisor.
The system displays Employee Name, Leave Type, Duration and Status of the leave request in the multiline.
Click Bulk Approval link at the top of the section to approve leave request in bulk.
The Team Leave Planner section displays all the leaves which are in “Pending for Authorization – create” and “pending for authorization – amended” status as well as in authorized status.
Select Month in the vertical axis to view the list of employees who are reporting to the login employee. In the horizontal axis, the system lists the calendar days from 1 till 28 or 29 or 30 or 31 based on the month selected.
The system shows the week corresponding to each of the dates in the month in the format (‘Mo’ for Monday, ‘Tu’ for Tuesday, ‘We’ for Wednesday, and so on.)
The system displays applied leave of an employee in orange colour whose status is in “Pending for Authorization – create” and “pending for authorization – amended”.
The system displays the approved leave of an employee in green colour whose status is in “Authorized”.
The system displays weekly offs occurring during the selected month in grey colour.
The system displays official holidays occurring during the selected month in blue colour.
|
Field Name |
Description |
Type |
Editable |
Mandatory |
Length |
Remarks |
|
Team Leave Summary Section |
||||||
|
From |
Indicates the date from which the leave request is to be retrieved. |
Combo |
No |
No |
11 |
|
|
To |
Indicates the date until which the leave request is to be retrieved. |
Combo |
No |
No |
11 |
|
|
Leave Approval Section |
||||||
|
Employee Name |
Indicates the name of employee for whom the leave request has to be approved. |
Combo |
No |
No |
|
|
|
Status |
Indicates the status of leave request. |
Combo |
No |
No |
60 |
The system lists All, Authorized, Pending for Authorization – Create, Pending for Authorization – Alter and Pending for Authorization – Cancel as options. |
|
From |
Date from which the leave is applied. |
Textbox |
Yes |
No |
11 |
|
|
To |
Date until which the leave is applied. |
Textbox |
Yes |
Yes |
11 |
|
|
Multiline |
||||||
|
Request Id |
The identification code of leave request. |
Textbox |
No |
No |
|
Click the Data Hyperlink to approve or reject or amend or cancel the leave request. |
|
Employee Name |
Name of the employee who applied for leave request. |
Textbox |
Yes |
Yes |
11 |
The system lists available tasks based on the selected activity of the project. |
|
Type |
The type of the leave request. |
Textbox |
No |
No |
60 |
|
|
Duration |
The number of leave units applied. |
Textbox |
No |
No |
40 |
|
|
Status |
The status of the leave application. |
Textbox |
No |
No |
|
|
|
Team Leave Planner Section |
||||||
|
Select Month |
Indicates to select the month to view the list of employees who are reporting to the login employee in the vertical axis and calendar days in the horizontal axis. |
Textbox |
No |
No |
|
|