Recording details of usage rates

Recording details of usage rates - slab based

This section enables you to define the usage and slab-based invoice rates corresponding to the billing head.

Note: Ensure that details in this tab are specified only if the Contract Type is “Customer Specific”.

Select the “Usage Rates – Slab Based” tab in the “Edit Pricing & Invoicing Info.” page.
Select any one of the following radio buttons in the “Select Action” group box:

Maintain Rates	Select this radio button to manage slab based usage rate.
View Rates	Select this radio button to view details of slab based usage rate.

Enter the following fields in the “Select Billing Head” group box:

Defn. at	Use the drop-down list box to specify at which level rate is defined for the contract. The system lists the following options: Contract Level A/C Level The system displays “Contract Level” by default.
Line #	A unique effective code for each of the aircraft level combination.
Billing Head	Use the drop-down list box to specify the head or classification under which billing is made for the flight contract for which you wish to retrieve details in the multiline. The system lists all the values available in the “Inv. Basis” tab page in the current activity for which “Charge Type” is defined as “Std. Slab Rate or “Charge for” is defined as “Usage”. By default the system leaves this field blank.
Billing Category	Use the drop-down list box to specify the billing category. The system lists all the values defined for the entity 'Billing Category' in the “Category” master. By default the system displays the value set for the Billing Head in the Billing Head master .
Call Sign #	Use the drop-down list box to specify the call sign number for which the slab rates are being defined for the Billing Heads The system lists the Call Sign # as defined in the ‘Maintain Call Sign Information’ activity for this applicable Contract #. By default the system leaves this field blank.
A/C Model #	The number identifying the model of the aircraft for which you wish to define usage based slab rate.Data entry in this field is mandatory if no value is specified in the Aircraft Reg. # field. Ensure that the code entered in this field is a valid “Aircraft Model” number in active status as defined in the “Aircraft” business component. Help facility available
Aircraft Reg. #	The registration number of the aircraft for which you wish to record usage based slab rate. Data entry in this field is mandatory if no value is specified in the “Aircraft Model. #” field. Ensure that the code entered in this field is a valid “Aircraft Reg. #” number in active status as defined in the “Aircraft” business component. Help facility available

Note: Ensure the Aircraft Model # - Aircraft Reg. # is a valid combination.

Rate Application

Use the drop-down list box to select the application type for the slab rate. The system lists the following options:

· Flat – Select this option if you wish to define a flat slab rate for the billing head.

· Incremental - Select this option if you wish to define an incremental slab rate for the billing head.

By default the system leaves this field blank.

Ensure that the rate application defined for a billing head for a given combination is unique.

Rate Defn. for A/C

Use the drop-down list box to specify the basis on which the usage based slab rates are applicable to an aircraft. Mandatory. The system lists the following options:

As Primary - Indicates that the usage based slab rates are applicable on the primary aircraft.
As Substitute – Indicates that the usage based slab rates are applicable on the substitute aircraft.
As Primary Incl. Substitutes – Indicates that the usage based slab rates are applicable on both the primary as well as the substitute aircraft.

By default the system leaves this field blank.

The system displays the following fields in the multiline:

Inv. Basis

Indicates the Invoicing Basis as well as the Invoicing milestone separated by a slash for an aircraft. Eg. Beg. of Billing Horizon/Std. Rate.

Enter the following fields in the “Select Billing Head” group box:

Currency

Use the drop-down list box to select the code identifying the currency in which the contract that you want to retrieve has been created. All the currencies that have been assigned as permitted currencies for the company will be available for selection in the ascending order.

Note: Ensure the Aircraft Model # - Aircraft Reg. # is a valid combination.

Note that the system does not allow modification to the rate application once the contract is approved.

Click the “Get Details” pushbutton to retrieve the details.
Enter the following fields in the “Search Criteria” group box:

Note: This group box is enabled only if “View” radio button is selected.

Line #	A unique effective code for each of the aircraft level combination.
Billing Head	Use the drop-down list box to specify the head or classification under which billing is made for the flight contract. Ensure that the value specified in this field is an active billing head as defined in the “Category” business component.
Search By	Use the drop-down list box to indicate the basis on which you wish to search for the billing head. The system lists the following options: Aircraft Reg. # Aircraft Model # By default the system leaves this field blank.
	In the editable box alongside, enter a value corresponding to the Aircraft Reg. # / Aircraft Model # specified in the “Search By” field. The system lists
Date From / To	The date range within which the billing head is valid. By default the system leaves this field blank.

Click the “Search” pushbutton to retrieve the search details in the multiline.

The system displays the following fields in the “Maintain Rates” multiline:

Line #	A unique effective code for each of the aircraft level combination.
Call Sign #	The Call Sign # based on which the slab rates are being defined for the billing heads.
Billing Head	The head or classification under which billing is made for the flight contract.
Billing Category	The code identifying the aircraft model for which billing head is defined.
Aircraft Model #	The code identifying the aircraft model for which billing head is defined.
Aircraft Reg. #	The code identifying the registration number for which billing head is defined.

Enter the following fields in the “Maintain Rates” multiline:

A/C Assign Type	The assigned aircraft for the charter is exclusive for the customer or is on a shared basis
From Station	The starting station of the flight from which the specified rate is applicable for the billing head.
To Station	The destination station of the flight up to which the specified rate is applicable for the billing head.
Usage From	The lower limit for the usage of the aircraft or the entity as per the Invoicing Basis definition for which you wish to define usage-based pricing at a particular slab rate. Example: If definition is flight hours, then 100 hours mentioned in this field indicates that the billing will be at this defined rate from 100 flight hours of usage. Mandatory. Ensure that the value entered in this field is positive value greater than “0”.
Usage To	The upper limit for the usage of the aircraft or the entity as per the Invoicing Basis definition for which you wish to define usage-based pricing at a particular slab rate. Example: If definition is flight hours, then 500 hours mentioned in this field indicates that the billing will be at this defined rate up to 500 flight hours of usage. Mandatory. Ensure the following: The value entered in this field is positive value greater than “0”. The value entered in this field must be greater than the value in the “Usage From” field.

Note: Ensure that for the Billing Head, Aircraft Model #, Aircraft Reg. #, Effective from and Effective combination, the Usage From and Usage To is continuous and not overlapping.

The system displays the following fields in the “Maintain Rates” multiline:

Unit

The unit of measurement for the billing head.

Enter the following fields in the “Maintain Rates” multiline:

Rate	The rate for the usage of the aircraft in the particular slab. Mandatory. Ensure that the value entered in this field is positive greater than or equal to “0”.
Pricing Notes	Any notes pertaining to the slab based usage rates. Mandatory.
Remarks	Any comments or additional information pertaining to the pricing based on usage.
Effective From	The starting date from which the defined usage-based price is effective. Ensure that if date is entered in this field it is specified for all the rows of that Billing Head.
Effective To	The ending date up to which the defined usage-based price is effective. Ensure the following: If date is entered in this field it is specified for all the rows of that Billing Head. The date entered in this field is later than the “Effective From” date.

Note: Ensure that for the Billing Head, Aircraft Model #, Aircraft Reg. #, Usage From and Usage to combination, the "Effective From" and "Effective to" is continuous and not overlapping.

Note: Ensure that at least one record is available in the multiline.

Note: Ensure that for the Billing Head, Aircraft Model #, Aircraft Reg. #, Usage From and Usage To, Effective From and Effective To combination in unique.

Click the “Save Inv. Rates – Slab Based” pushbutton to record the details of the usage based slab rate.
Does not allow modification if the status of the Rev. # is “Confirmed", "Revised", "Cancelled", "Closed" or “Approved” status.
Updates the status as “Fresh” for modifications made to a Revision # that is in “Returned” status.
For unapproved contracts, updates the modified details against the same Contract # / Revision # without generating any incremental Revision #.
In case of an approved contract, generates an incremental Revision # and saves all the modified details to that revision number.
Updates the status of the contract from “Draft” to “Fresh” only after all the mandatory details are provided.
Updates the status of the contract from “Draft” to “Fresh” only if the following details are specified in the Edit Pricing & Invoicing Info. page:

Values must have been defined in the “Parameters” tab.
At least one definition must have been made in the “Inv. Basis” tab
At least one rate definition should be defined for all the Billing Heads (excluding Operating Charges for Usage) for which invoicing basis is defined in the Inv. Rates tab.
If the parameter “Slab rates for usage based charges” in the “Parameters” tab page is set as “Applicable”, at least one rate in the 'Usage Rates - Slab Based' page must be defined. If the option is set as “Not Applicable” at least one rate in the 'Inv. Rates' page must be defined.
Bill to Customer must have been defined in the Contract if the type of contract is “Customer Specific”.
Invoicing policies must have been defined.