Unit Structure Setup

The name of the unit structure set up unit applicable to the login employment unit. Tell me More

Date Format

The date format that is applicable to the login user. More Details

Job Code

The code of the job selected in the “Select Job to Edit” page.

Language

The language you selected in the previous page is displayed.

From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

Effective From

The date from which the corresponding version of the record has been in effect.

Effective To

The date till which the corresponding version of the record has been in effect. This value will be blank for the current version of the record.

Job Title

Specify a title for the job you are editing. For example, Manager HR, Supervisor Admin. Job Description    Specify a description for the job., For example, “To coordinate overall HR activities, “To coordinate recruitment” etc., for the job.

Position Control On

Indicates if position control is enabled or disabled for the job. Blank check box indicates position control feature is disabled. If position control is enabled, the check box displays checked.

Inactive

Select the check box if you want to make the details of the job inactive. This means that the details will not be available for use in other activities.

Job Level

The level to which you want to attribute to  job. Job levels indicate the hierarchy of jobs in an organization unit. The Job level represents the relative position of the job with respect to other jobs in the Organization Unit structure. Multiple jobs can also be mapped to a single job level. The system generates a level code and each code can be assigned a description. There is no restriction on the number of levels in an organization. For example, Level 1 can be CEO and Level 2 can be Vice President . The system also facilitates the creation of new levels between two existing Job levels. From the drop down list box, select the job level to which you want to associate the job being created.

Job Family

Job family is a group of similar jobs. For example, all Managerial jobs can be grouped under a single family and all Executive jobs can be grouped in a different family. From the drop down list box, select the name of the job family to which you want to associate the job to.

EEO Class

The EEO class stands for Equal Employment Opportunity class. It indicates whether the job is open to qualified employees irrespective of nationality, language, gender etc. Some jobs may be restricted to native employees in which case it will not come under the EEO class.

Select “Yes” or “No” from the drop down list box to indicate whether the corresponding job comes under the EEO class or otherwise. “Yes” indicates that the job comes under the EEO class and is open to all qualified employees, irrespective of the gender, nationality, mother tongue etc., of the employee, “No” indicates otherwise.

Job Classification

The classification of the job such as Regular, Contract etc.

Working Condition

Indicates if the job involves any hazardous working conditions or otherwise.

Worker’s Compensation Code

Worker’s Compensation Code indicates that the compensation terms and conditions applicable in the event of an injury, permanent disability or death of an employee while discharging his/her service. Specify the worker’s compensation code, to which you want associate to the job being created. This indicates that the compensation terms and conditions corresponding to the specified code will be applicable to the employee holding the job.

Salaried/Hourly

Specify whether the compensation for the job is through regular salary or computed on an hourly basis. From the drop down list box select the required option, either “Salaried” or “Hourly”. “Salaried” indicates that the employee, who holds the job will be paid regular salary. “Hourly” indicates that the remuneration for the job being defined would be calculated on the number of hours spent in doing the job.

Standard Hours

The number of working hours that the work involves regularly. For example, the job might require the employee to work for 8 hours a day or 5 hours a day etc. Specify the number of standard working hours in the field.

Work Experience

The number of years of experience required for the job. Enter the appropriate number in this field and select the unit, that is, Months, Years etc., from the drop  down list box, beside.

Medical Check Required

Select the check box  if a medical check is required for the job.

Medical Check Requirements    

Enter the medical requirements that an employee holding the job must meet to qualify for the job.

Tipped

Indicates if the employee holding the specified job is entitled for receiving tips from customers or otherwise. For example, if the employee is being rehired as a Waiter or Chauffeur, he/she may be permitted to accept tips from customers. Checked indicates the job involves tips, blank check box indicates otherwise.

Mobile

Indicates if the job involves traveling or otherwise. For example, an employee rehired as a sales or marketing executive may have to travel frequently for product promotion or on routine marketing work. Checked indicates that the job involves traveling, blank check box indicates otherwise.

FLSA

From the drop-down list box, select the required value, either “Yes” or “No”.

SIC Code

The SIC code.

Comments

Enter your comments in the free text field.

Grade Set

Jobs are classified into different grade sets for different purposes. A grade set is a means of classification by which different people in the company are grouped together, according to their responsibilities, perquisites, facilities, etc. Examples of grade sets are Trainees, Supervisors, Executives and Clerical Staff. The need for multiple grade sets arises due to the following reasons: An organization may choose to grant different privileges for employees based on the grade set to which they belong. An organization may define the pay scale structure based on the grade set of the employee. The hierarchy in an organization is easily understood when the employees are classified into different grade sets. Grade sets enable smooth and efficient structuring of the organization. Enter the required grade set to which you want to associate the job being defined. For Example, supervisors or trainees. The grade set field is help-enabled.

Grade

Grade indicates the hierarchy within a grade set. Specify the grade to which you want to associate the job being defined. For Example, Grade1 or Grade2.

Job Profile Details

The details of the job.

Modification Option

From the drop  down list box, select the modification option, either “Correct” or “Update”.

New Effective From

Enter the new effective from date value, if the modification option selected is “Update”.

Save in Language

From the drop  down list box, select the language in which you want to save the modifications.

Applicable to

Select the required option, “All Org. Units”, Selective Org. Units” or “Login Org. Units” from the drop down list box. If you want to map the job to all the organization units in the organization unit group, select the “All Org. Units” option, to map the job to only selective organization units, select the “Selective Org. Units” option, to map the job to the login organization unit alone, select the “Login Org. Unit” option. If you select the “All Org. Units” or “Login Org. Unit” option, the system maps the job to the respective organization units accordingly, if you select the “Selective Org. Units” option, you can use the “Org. Unit Mapping” page to map the job to the required organization units.