Request for Overtime Claims-Direct Entry - A summary of the activity

Through this activity, those employees who have not submitted their time sheets using the “Record Time Sheet” activity can submit their overtime claims for authorization.

This activity enables you to:

•  Add comprehensive information to the overtime to provide a clear picture of your additional efforts in a day-wise and hour-wise pattern. This information pertaining to the overtime can be entered in bulk or on a daily basis.

• Search for overtime claims for a date range or status or recorded  date. The retrieved records can be edited and saved or submitted, as needed.

• Know the entitled overtime hours, which can vary from the actual overtime hours.

• Know the basis of computation of overtime. Overtime hours are rated on the basis of the day type and callback duty. For instance, an employee works for 4 hours overtime on a public holiday. At an OT rate of 1.5x, the employee is entitled to an overtime of 6 hours.

• Know the status of the overtime claim request and the decision of the authorizer.

Status

Claims can have one of the four statuses viz “Draft, “Pending for Approval”, "Approved” or “Rejected”. Once you have filled in the required information, you can save the claim request for further modifications at a later time or submit it.

Note: It is not essential to first save the document. You can directly submit it.

Draft: The system automatically assigns a status of “Draft” to when you save an overtime request. You can edit the draft claims any number of times and submit the same once you have finalized the details. It can also be deleted.

Approved: When the authorizer approves the overtime request, the systems assigns this status.

 Note: Approved claims are not displayed by this activity. To view approved claims, use the “View Overtime Claims – Time Sheet Based” activity.

Pending for Approval: If the authorizer is yet to take a decision, the system assigns this status. These claims can be only be viewed.

Rejected:  When the authorizer fails to authorize the overtime request, the system allots it a status of “Rejected” . Such an overtime claim request may be modified by the employee and submitted again or deleted.

The outputs generated by this activity are utilized by the payroll business component.

Note: This activity does not calculate the compensation as a result of overtime. It only computes the overtime hours entitled to you.

Getting familiar with the pages inside

6 Hyperlinked topics below

Prerequisites 

You must have appropriate security and access permissions.

What you can do in this activity

Request for overtime claims-direct entry

Request for overtime claims-direct entry

Use this activity to provide in-depth details for the overtime efforts put in by you and seek authorization:

•  Specify the year, month, start-date and end-date of a date range, entry dateand status for retrieving the overtime records.

•  Append or edit details pertaining to the overtime including date, day, day type, time from and time to, hours worked, break time, callback duty, various OT rates, causes for overtime.

• Save the information for further additions and modifications. You can submit the overtime claim request at a later date. Alternatively you can submit the overtime claim request for authorization at one go.

• Subsequently the overtime claims request may be either authorized or rejected by the authorizer. They may also be awaiting authorizer’s decision.

•  Modify rejected or saved claims and submit them again or delete them.

You can also see the individual totals of overtime entitled at each of the three OT rates.