Manage Training Request
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Select the “Manage Requests” link in the My Learning widget of Self Service Home page. The Manage my Training page can also be launched from the left pane.
The “Manage Training Request” page appears.
The employee can view his/her training request details.
Click
“
”
button to launch the training calendar screen.
Tab: Learn
Search Training Section
Click “All Training” hyperlink to launch the Browse Training screen where you can view all training of current training calendars.
Enter the keyword and click on the lens icon to launch the Browse Training screen to retrieve training matching the keyword(s) in the Browse Training page’.
Most Happening Section
View By |
Select the required option to retrieve the training from the dropdown. The combo is loaded with “Courses Next Week”, “Fast Filling Up”, “Featured” and “Highly Recommended” options. Course Next Week – If this option is selected, the system retrieves and displays the training courses which are scheduled in the next 7 days from all training calendars that are currently open. Fast Filling Up – If this option is selected, the system retrieves and displays the fast filling training based on the system parameter “Percentage of seats left in the training” defined in the “Training” component. Featured – If this option is selected, the system retrieves and displays the training courses which have the internal classification marked as “Featured” in the Course master activity of “Training” component and which are scheduled in the current training calendars. Highly Recommended – If this option is selected, the system retrieves and displays the highly recommended courses if a particular course has average rating greater than or equal to system parameter “Average rating for highly recommended courses” and number of recommendations greater than or equal to system parameter “Number of recommendations for highly recommended courses” defined in the “Training” component. |
The system displays the following
4 Name of the training
4 Date of Training
4 Timings of Training
4 Training Venue
4 Average overall rating of the training
4 Number of employees who have recommended the training
4 “Fill Rate” of the training and “Seats Available” are displayed
4 Click
icon
to create a training request and the status is changed to “Pending Approval”
if approval is required, else the status is changed to “Approved. Pending
Registration” if skip registration is set as “No” or “Approved. Pending
Enrollment if skip registration is set as“Yes”. You can skip the
registration process and enroll for training using skip registration option.
The following message is displayed “Maximum number of participants reached. Training administrator would take a call on accommodating your request” if the maximum number of participants has been reached for a training course.
Tiles Section
This page consists of the following tiles:
4 Enrolled
4 Completed
4 Track Requests
4 Nominated
Tile: Enrolled
The total count of trainings for which the employee has been enrolled by the Training administrator is retrieved and displayed in the multiline.
The following details are displayed in the multiline:
Employee |
The following details are displayed under this column: 4 Name of the enrolled employee. 4 Designation of the enrolled employee. |
Training
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The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Attendance Update Pending” if the training has been completed but attendance update is still pending. Once the attendance is updated and it is confirmed that the employee has attended the training, then the training details are displayed under the “Completed” tile. The status is updated as “Not Attended (Date(s))”, if the employee is absent for the training. |
Schedule |
The following detail is displayed under this column: 4 Date(s) and Timings of the training |
Course Material |
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Legend:
Tile: Completed
The total count of all training attended by the employee in the past 365 days and courses where the attendance records have been updated is retrieved and displayed in the multiline. By default, the list of completed trainings in the past one year will be displayed. Courses for which feedback update is pending will be displayed first. For programs and modules, only details of underlying courses would be displayed but not the programs and modules themselves.
Ø Expand + Search field which acts as a keyword search and enables the user to fetch details of completed training. Enter the desired training details in the keyword, select the From Date, To Date and click “Get” button to fetch details of completed training.
Ø Click
“
”
hyperlink to launch the Adhoc External Training pop-up.
The following details are displayed in the multiline:
Employee |
The following details are displayed under this column: 4 Name of the employee. 4 Designation of the employee. |
Training
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The following details are displayed under this column: 4 Click the icon to view the course details. 4 Name of the training course or external training. Click the icon to view the course or external training details. 4 Name of the Service Provider. 4 Venue of the training. |
Schedule |
The following detail is displayed under this column: 4 Date(s) of the training |
Attachment |
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Feedback |
Note: The feedback icon is visible only if the feedback is not updated for the completed course and with the updated attendance. |
Note: If the course material link has been updated for a training course, then the course material icon will be displayed. Click the course material icon to launch the URL corresponding to the course material.
Legend:
Tile: Track Requests
The total count of all trainings requests prior to enrollment and submitted till date is retrieved and displayed in the multiline. By default, the list of training request submitted in descending order of training date(s) will be displayed. Once the training enrollment is done, the details of the training request would not be displayed here but the details of the training would be displayed under the “Enrolled” tile.
Employee |
The following details are displayed under this column: 4 Name of the employee. 4 Designation of the employee. |
Training
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The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Pending Approval”, “Enrolled”, “Rejected” and “Registered. Pending Enrollment” if the skip parameter is set as Yes or “Approved. Pending Registration” if the skip parameter is set as No. The status is updated as “Registered. Pending Enrollment (Request Lapsed)”, if the training request does not reach the enrollment stage and training has gone past the training date. The status is updated as “Rejected”, if the training request got rejected. If the status is “Request lapsed” the details of the last status before the request got lapsed would also be displayed. |
Schedule |
The following detail is displayed under this column: 4 Date(s) and Timings of the training |
Seats Available |
The following detail is displayed under this column: 4 Seats Available. |
Delete |
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Legend:
Tile: Nominated
The total count is displayed in the tile and the details of the training are displayed in the multiline in this tile.
Employee |
The following details are displayed under this column: 4 Name of the nominated employee. 4 Designation of the nominated employee. |
Training
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The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Pending Approval”, “Enrolled”, “Rejected” and “Registered. Pending Enrollment” if the skip parameter is set as Yes or “Approved. Pending Registration” if the skip parameter is set as No. The status is updated as “Request Lapsed”, if the training request does not reach the enrollment stage and training has gone past the training date. The status is updated as “Rejected”, if the training request got rejected. |
Schedule |
The following detail is displayed under this column: 4 Date(s) and Timings of the training |
Seats Available |
The following detail is displayed under this column: 4 Seats Available. |
Accept |
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Decline |
The following details are displayed in the pop-up 4Name, Venue, Date and Status of the training. 4Enter the reason for decline in “Remarks” and click “Decline” button. Note: Accept and Decline icon is not visible if the employee acceptance is not required as per system parameter and the status of the training will be registered as soon as the supervisor nominates the employee for the training. |
Legend:
The supervisor can view the training request details of self and his/her subordinates.
Click
“”
button to launch the training calendar screen.
Tab: Learn
Search Training Section
Click “All Training” hyperlink to launch the Browse Training screen where you can view all training of self and his/her subordinates for current training calendars.
Enter the keyword and click on the lens icon to launch the Browse Training screen to retrieve training matching the keyword(s) in the Browse Training page’.
Most Happening Section
View By |
Select the required option to retrieve the training from the dropdown. The combo is loaded with “Courses Next Week”, “Fast Filling Up”, “Featured” and “Highly Recommended” options. Course Next Week – If this option is selected, the system retrieves and displays the training courses which are scheduled in the next 7 days from all training calendars that are currently open. Fast Filling Up – If this option is selected, the system retrieves and displays the fast filling training based on the system parameter “Percentage of seats left in the training” defined in the “Training” component. Featured – If this option is selected, the system retrieves and displays the training courses which have the internal classification marked as “Featured” in the Course master activity of “Training” component and which are scheduled in the current training calendars. Highly Recommended – If this option is selected, the system retrieves and displays the highly recommended courses if a particular course has average rating greater than or equal to system parameter “Average rating for highly recommended courses” and number of recommendations greater than or equal to system parameter “Number of recommendations for highly recommended courses” defined in the “Training” component. |
The system displays the following
4 Name of the training
4 Date of Training
4 Timings of Training
4 Training Venue
4 Average overall rating of the training
4 Number of employees who have recommended the training
4 “Fill Rate” of the training and “Seats Available” are displayed
4 Click
icon
to create a training request and the status is changed to “Pending Approval”
if approval is required, else the status is changed to “Approved. Pending
Registration” if skip registration is set as “No” or “Approved. Pending
Enrollment if skip registration is set as“Yes”. You can skip
the registration process and enroll for training using skip registration
option.
The following message is displayed “Maximum number of participants reached. Training administrator would take a call on accommodating your request” if the maximum number of participants has been reached for a training course.
4 Click 
icon to view
the training status of the entire team.
Tiles Section
View By |
Select the required option to retrieve the training of self or his/her team members from dropdown. The combo is loaded with “Me”, “My Team”, “Me & My Team” and “Employee Name and Employee Code” options. Me – If this option is selected, the system retrieves and displays his/her training details in all four tiles. My Team – If this option is selected, the system retrieves and displays his/her team members training records in all four tiles. Me & My Team – If this option is selected, the system retrieves and displays self and team members training records in all four tiles. Employee Name and Employee Code - If this option is selected, the system retrieves and displays the selected employee’s training records in all four tiles. |
This page consists of the following tiles:
4 Enrolled
4 Completed
4 Track Requests
4 Nominated
Tile: Enrolled
The list of training to which the subordinates have enrolled and which are upcoming training is retrieved and displayed in the multiline. The list of training is sorted in the descending order of the training date.
The following details are displayed in the multiline:
Employee |
The following details are displayed under this column: 4 Name of the enrolled employee. 4 Designation of the enrolled employee. |
Training
|
The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Attendance Update Pending” if the training has been completed but attendance update is still pending. Once the attendance is updated and it is confirmed that the employee has attended the training, then the training details are displayed under the “Completed” tile. The status is updated as “Not Attended (Date(s))”, if the employee is absent for the training. |
Schedule |
The following detail is displayed under this column: 4 Date(s) and Timings of the training |
Course Material |
|
Legend:
Tile: Completed
The training history of all subordinates are retrieved and displayed in the multiline. The list of training is sorted in the descending order of the training date.
Expand + Search field which acts as a keyword search and enables the user to fetch the desired Training Request records. Enter the desired training details in the keyword, select the From Date, To Date and click “Get” button to retrieve the Training Request records in the multiline.
Click
“”
hyperlink to launch the Adhoc External Training pop-up.
Adhoc External Training
This pop-up allows you to add external training details for the employee.
Enter the following details
Training Name |
The name of the external training. |
Service Provider |
The name of the service provider. Ex: Training Institute. |
Date Attended |
From and To date of which the employee attended the training. |
Attachment |
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Click Submit to save the details entered.
The following details are displayed in the multiline:
Employee |
The following details are displayed under this column: 4 Name of the employee. 4 Designation of the employee. |
Training
|
The following details are displayed under this column: 4 Click the icon to view the course details. 4 Name of the training course or external training. Click the icon to view the course or external training details. 4 Name of the Service Provider. 4 Venue of the training. |
Schedule |
The following detail is displayed under this column: 4 Date(s) of the training |
Attachment |
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Feedback |
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Course Material |
Note: This icon is visible only if the course material link has been updated for a training course. |
Legend:
Tile: Tracking Requests
The list of training request submitted for approval is retrieved and displayed in the multiline. By default, the list of training request submitted in ascending order will be displayed.
Employee |
The following details are displayed under this column: 4 Name of the employee. 4 Designation of the employee. |
Training
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The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Pending Approval”, “Enrolled”, “Rejected” and “Approved. Pending Enrollment” if the skip parameter is set as Yes. The status is updated as “Approved. Pending Enrollment (Request Lapsed)”, if the training request does not reach the enrollment stage and training has gone past the training date. The status is updated as “Rejected”, if the training request got rejected. |
Time |
The following detail is displayed under this column: 4 Date(s) and Timings of the training. |
Seats Available |
The following detail is displayed under this column: 4 Seats Available. |
Accept |
|
Decline |
The following details are displayed in the pop-up 4Name, Venue, Date and Status of the training. 4Enter the reason for decline in “Remarks” and click “Decline” button. |
Legend:
Tile: Nominated
The total count of all trainings for which the supervisor has nominated the logged-in employee is retrieved and displayed in the multiline.
Training |
The following details are displayed under this column: 4 Name of the nominated employee. 4 Designation of the nominated employee. |
Date(s)
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The following details are displayed under this column: 4 Name of the training. It could be Program / Module / Course description. Click the icon to view the respective details. 4 Venue of the training. 4 Status of the training. Note: The system displays the status as “Pending Approval”, “Enrolled”, “Rejected” and “Approved. Pending Enrollment” if the skip parameter is set as Yes. The status is updated as “Approved. Pending Enrollment (Request Lapsed)”, if the training request does not reach the enrollment stage and training has gone past the training date. The status is updated as “Rejected”, if the training request got rejected. |
Time |
The following detail is displayed under this column: 4 Date(s) and Timings of the training |
Seats Available |
The following detail is displayed under this column: 4 Seats Available. |
Delete |
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Legend:
icon
to view the course material. On click of this icon, the corresponding
URL for the course material launches.
icon
to attach any attachment added in the external training. On
clicking the Icon the Attachment pop-up appears.
icon
to add the feedback for the training. On clicking the Icon
the Record Feedback pop-up appears.
icon
to delete the training request. This icon is visible only
if the training is in “Pending Approval” status.
icon
to accept the training nomination.
icon
to decline the training nomination. On click of this icon,
a “Decline Training Nomination” pop-up appears.