Mapping a payset to a pay element

Ensure that you selected the payset to which pay elements are to be mapped, in the “Select Payset for Payset- Pay Element” page.
Select the “Payset- Pay Element-Mapping hyperlink in the page.
The “Map Payset- Pay Element” page appears.
The system displays the following fields that cannot be modified.

Date Format	The date format applicable to the login user. Tell me more
Payset Definition Unit	The payset definition unit selected in the previous page.
Payroll Description	The description of the payroll selected in the previous page.
Payset Description	The description of the payset selected in the previous page.

Enter the code of the pay element that is to be mapped to the selected payset. Help facility available

After you specify the pay element, select the “Show Pay Element Details” pushbutton.
The system displays the following details of the pay element, which cannot be modified.

Pay Element Description	The description of the selected pay element, which was specified in the “Define Pay Element” page.
Classification	The classification of the pay element, which was specified in the “Define Pay Element” page
Cash Flow Postings	The cash flow type of the pay element selected.

Enter or select the following fields. You can also edit the values displayed.

Priority	The number, which indicates the sequence in which the pay element is considered during payroll processing. Examples: 1, 2 and 3.
Effective From Process Period	The code or Alias of the process period from which the payset-pay element mapping is effective.
Effective To Process Period	The code or Alias name of the process period till which the payset–pay element mapping is effective.

In the “Element Attributes” group box, the system displays all the attributes of the pay element that were defined at the time of creating the pay element.
You can modify each attribute In the “Element Attributes” group box, provided you have already indicated in the “Create Pay Element” activity that this attribute could be modified during the mapping of the pay element to a payset

Recurring	If the pay element is of recurring nature, select “Yes” otherwise select “No”.
Taxable	Select “Yes” if the pay element is subject to tax under law and “No” if the pay element is non-taxable.
Separate Round off	Select “Yes” if the pay element requires rounding off, to increase or reduce it to the nearest whole number. “Separate Round Off” of a pay element indicates that the difference between the value to its nearest whole number will be posted under a separate account number in General Ledger. Otherwise, select “No”.
Payable	Select “Yes” option from the drop-down list box, to indicate that the pay element is payable. “No” indicates that it is not payable.
	For example, you can define “Base Salary” as payable, but ”Wholesale Price Index” as non-payable because it is used only for computation purposes. ”Wholesale Price Index” can be used to calculate Dearness Allowance. This pay element, however, will not be processed as part of the payroll. Instead, the value for some other pay element will be dependent on the non-payable pay element.
Carry Over	From the drop-down list box select “Yes” to indicate that the amount due to be recovered is carried over to the future process periods.
	From the drop-down list box select “No” to indicate that the amount due cannot be carried over to the future process periods
Partial Recovery	From the drop-down list box select “Yes” to indicate that the amount due can be recovered partly.
	Select “No” if you cannot recover part amount of the total amount due.
	For example, if the installment value to be paid by the employee is $10000 and the employee has only $6000 available for the payments towards installment
	Select “Yes” to indicate that you can recover $6000 for this process period.
	Select “No” to indicate that you cannot recover $6000 from the employee for the process period.
	For example, a loan value could be $30,000. The amount is recovered in three installments of $10,000 each, in three process periods. Select “Yes” in such instances, to indicate partial recovery. Select “No”, if the total amount is recovered in one process period.
Element Override MTHP	From the drop-down list box, select “Yes” to indicate that the pay element value overrides the MTHP (minimum home take pay). MTHP is the minimum take-home amount that an employee is given, despite any deductions that exceed his net payable salary. This amount depends upon the statutory regulations of the country or organization’s policy.
	If you select “Yes”, it implies that the system will automatically deduct the entire value from the employee’s salary, irrespective of the MTHP limit.
	For example, an employee’s pay is $10000, his deductions are $7000 and his MTHP is $5000. Since the employee’s MTHP is $5000, only $5000 can be deducted (10000-5000). The remainder $2000 ($7000-$5000) will be carried to the next process period. If you indicate that the element can override MTHP, $7000 is deducted and the employee’s pay will be $3000 only. If you do not specify that a pay element overrides MTHP, the deduction amount that exceeds the MTHP will be carried over to the next process period
Tax Projection	From the drop-down list box, select "Yes" to indicate that the pay element is used for tax projection. Otherwise, select "No".
Annual Income	From the drop-down list box, select "Yes" to indicate that the pay element attribute is set as annual income. Otherwise, select "No".
Income Source	From the drop-down list box, select the income source.
Supplemental Income	From the drop-down list box, select "Yes" to indicate that the pay element is applicable to supplemental income. Otherwise, select "No".
Remuneration Classification	From the drop-down list box, select the type of remuneration based on which pay element is taxable. For example you can select SITE as the remuneration classification, which is the standard income tax for employees.

In the “Basis of Payment” group box, edit the following fields:

Attendance Desc.	Select the attendance type from the drop-down list box, if the pay element is linked to any attendance type. The drop-down list box contains all the attendance types mapped to the payroll definition unit. By default, no value is displayed.
	Select “None” from the drop-down list box, to indicate that the pay element is not linked to any attendance type.

In the “Rounding Off” group box, edit the following details

Round Type	From the drop-down list box, select the round type. It can be one of the following: “Floor”’ “Ceiling”, “Actual” or “Nearest”. For example, if the net salary of an employee = $4544.43 and the Round Factor = 10, the value will be as follows:
	When the type is “Floor”, the salary is rounded off to the next consecutively lower value that you defined as the round factor. The net salary will be $4540
	When the type is “Ceiling”, the salary is rounded off to the next consecutively higher value that you defined as the round factor. The net salary will be $4550
	When the type is “Actual”, the salary remains the same without being rounded off. The net salary will be $4544.43
	When the type is “Nearest”, the salary is rounded off to the nearest whole number. The net salary will be $4540.

Note: When a pay element’s value is rounded off, the difference after rounding is posted either to a common account already specified in System Parameters or to a separate account. A separate account is opted for, by the system, if you had specified the “Separate Round Off“ option for the pay element.

Round Factor	Enter the number that determines the extent of rounding off.
Applicable to	Choose the organizational units to which the payset and pay element details will be made available. The options in the drop-down list box are described below.
	All Org. Units” refers to all the applicable organization units for this payroll definition unit“
	“Login Org. Unit” refers to the organization unit you selected in the “Payroll Definition Unit”, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the Org. Unit Mapping page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

Note: Remember to save the details in the current page, before opening the “Map Org. Units” page

If payment of pay element is calendar-based

Select “Calendar-based” from the “Basis” drop-down list box. “Calendar” indicates that the payment amount specified for the pay element is the same for every process period, irrespective of the number of days in the process period.

For example, if the base salary of an employee is specified as $3000, it means that his base salary is $3000 irrespective of whether the process period has 30 days or 25 days.
Leave the “Period Unit” field empty.

If payment of pay element is unit-based

Ensure that you have selected the type of attendance to which the pay element is linked, in the “Attendance Desc.”
Select “Unit-based” from the “Basis” drop-down list box.
In the “Period Unit Description” field, select the period unit for which the pay element is calculated. The value of the pay element is determined based upon the number of units present in the process period.
For example, the Dearness Allowance could be $100 for one period unit. For a process period of 30 days there are 30 period units (assuming that one day is one period unit), therefore the value of the pay element is $3000. If the process period has 31 days, the number of period units are 31 and therefore the pay element value is $3100.

Note: The actual value of the pay element is to be defined in the “Recurring Pay Element” page

In the “No. Of Units” field, enter the actual number of period units based on which the pay element rate is calculated.

To indicate whether a history of the modifications is to be maintained

Enter the following fields

Mapping Modification Option	Select “Correct” or “Update” from the drop-down list box. If you select
	“Correct”, the pay element-pay set mapping is modified without any change in the effective date.
	“Update”, the pay element-pay set mapping is modified and the date from which it takes effect is specified by you.
New Effective From	If the modification option you chose is “Update”, specify the date from which the current modification of the pay element-pay set mapping will take effect.

Select the “Save” pushbutton, to update the changes.

To indicate whether mapping is applicable for arrears

Enter the following

Arrears	Select “Yes” to indicate that the mapping will be effective for arrears.
	Select “No” to indicate that the changes are applicable for only for the selected process period.

Select the “Save” pushbutton to record the changes done to the payset record.

To modify comments

Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select the “Save” pushbutton to record the changes done to the payset record.

To delete the payset – pay element mapping

Select the “Delete” pushbutton to delete the payset – pay element mapping.

6 Hyperlinked topics below

Page objective

Use this page to map a pay element to the selected payset. You can also modify the attributes of the pay element, if required, to customize it for the selected payset.

Page overview

You can identify or select each pay element that is to be mapped to the payset record selected in the previous page. Next, you are to specify properties for the pay element, which will result in the pay element being tailored for the specific payset. This consists of

Specifying the priority of the pay element within the payset, for payroll processing.
Specifying the range of process periods for which the payset-pay element mapping will be effective.
Modifying the existing attributes of the selected pay element, if required, to tailor the pay element for this payset. This is allowed, provided that at the time of defining the pay element in the “Add Pay Element” activity, you had indicated that each attribute could be later modified when the pay element was mapped to a payset. If you had indicated the contrary, the attributes of the pay element cannot be modified at this stage. The pay element attributes you can modify, include changing between recurring and non-recurring, taxable and non—taxable and the type of rounding off applicable for the pay element
Defining the basis of payment as either calendar-based or period unit–based, if the payment of the pay element is attendance-driven. If the payment is calendar-based, the amount specified for the pay element is the same for every process period, irrespective of the number of days of which the process period consists. If the payment is period unit-based, the value of the pay element is dependent on the number of units present in the process period.

Note: The actual value of the pay element will be specified only in the “Recurring Pay Element” or “Non-Recurring Pay Element” page