Authorize Payroll - A summary of the activity

Through this activity, you can authorize the payroll processing for a given process period.

Authorizing for an Entire Payroll or for Individual Paysets: After processing a payroll in the “Process Payroll” activity, the payroll details must be authorized before the system can use them as input for carrying out accounting. The system allows authorization to be carried out, provided one of the following prerequisites are satisfied:

• Payroll readiness has been performed

• Payroll processing must have been completed for all the paysets under the payroll

Note: Authorizing can be carried out, payset-wise

Viewing Details of Processed Payrolls: Before authorizing a payroll process, you can view processed payroll and payset details. The “Authorize Processed Payroll Details” page furnishes comparative details of paysets processed in the previous and the current process period.

• The currency of the payset; this information is displayed provided the same currency is applicable for all the paysets under the payroll. If one or more paysets under the payroll are maintained in a different currency, no currency information is displayed for the payroll.

•  The total number of paysets qualifying for the current process period and for the previous process period

• The total number of paysets that have been processed during the current process period and during the previous process period.

In addition, the system displays the following comparative details of the payroll between the previous process period and the current process period:

• The total number of employees mapped to the payroll during the current process period versus during the previous process period. The increase/decrease in percentage of employees for the current process period is displayed, as well.

• The total payments made during the previous process period versus during the current process period. The increase/decrease in percentage of total payments for the current process period is displayed, as well

• The recoveries and net payments for the previous process period versus the current process period. The increase/decrease in percentage of recoveries for the current process period is shown, a well.

These details also serve to update you on the influence of each factor on payroll expenditure, within a process period. From the “Processed Payroll Details” page, you can directly authorize the processed payroll details.

Viewing Details of Processed Paysets: In the “Authorize Processed Payset Details” page, the system displays the following comparative details of a payset in the previous process period versus in  the current process period.

•  The total number of employees mapped to the selected payset

•  Their total payments

• Their recoveries

• Net payments to the employees

From the “Processed Payset Details” page, you can directly authorize the processed payroll details.

Viewing Errors: In the “Error Log” page, you can view the errors that have occurred while the processed payroll was authorized. When you set the status of payset processing for the payset or payroll to “authorized”, the system checks whether the required conditions are met.  If it identifies any conditions that are not met, it records them as errors and displays them.  You can view these errors and rectify them before proceeding. You can also record comments, remarks or opinions.

Getting familiar with the pages inside

Prerequisites

Payroll and payset must have been defined in the “Create payroll” activity” and Create Payset activity.

The status of the payroll must be “Processed”.

The status of the payset must be “Processed”.

What you can do in this activity

Authorize payroll/payset

View details

 Authorize payroll/payset

• Select a payroll and process period to authorize payroll processing of a payroll.

• Select the payroll, payset and process period to authorize payroll processing of a payset. 

View details

You can view various details of a payset or a payroll before authorizing.

• Use the “Processed Payset Details” page to view the details of the processed payset details.

• Use the “Processed Payroll Details” page to view the details of the processed payroll details.

• Use the “Error Log” page to view the errors that might have occurred during processing of a payroll or a payset.