Voiding the pay check
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4 Select the “Void Pay Check” from the left pane
4 The “Void Pay Check” page appears
4 The system displays the following:
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Date Format |
The date format applicable to the login user. |
4 Enter the following
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Payroll Payment Unit |
From the drop down list box, select the organization unit for which the voiding pay checks or reversing payroll computations is applicable. |
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Payroll - Payset |
From the drop down list box select the required payroll – payset. |
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Process Period |
Enter the code of the process period for this activity is applicable. A process period is defined as the date range during which a specific payroll is processed. |
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Employee |
The code of the employee for whom voiding pay checks or reversing payroll computations is applicable . |
4 Select “Get” Pushbutton.
4 The system displays the following
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Assignment No. |
The assignment number for which the employee is being paid |
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Pay Date |
The date on which the payment was made. |
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Currency |
The currency in which the payment was made. |
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Net Pay |
The net pay of the employee. |
4 The “Payment Details“ multiline displays the following details of each payment method through which the employee was paid, in the selected process period.
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Payment Mode |
Each mode of payment. The system displays the mode of payment as one of the following: “Check”, “Direct Deposit”, “Cash,“, or “Bank Transfer“. |
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Instrument # |
The number of the instrument. If the mode of payment is § Direct Deposit, the system displays the Direct Deposit Payment File Number. § Check, the system displays the “Check Number |
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Payee |
The name of the employee, as maintained in his or her bank account. |
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Amount |
The amount that is paid through each payment mode. |
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Note: The total of all the “Amount” fields in the multiline will constitute the “Net Pay“ of the employee. |
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Status |
The status of the payment will be one of the following: § If the payment mode is check, and the check has been paid, the status will be “Printed” § If the payment mode is check, and the check has been declared void, the status will be “Voided” § If the payment mode is check, and the check has not been printed, the status will be blank § If the payment mode is direct deposit, and the direct deposit file has not been generated, the status will be blank § If the payment mode is direct deposit, and the direct deposit file has been generated but not authorized, the status will be “Generated” If the payment mode is direct deposit, and the direct deposit file has been authorized, the status will be “Authorized” |
4 In the “Payment Details” multiline, check the “Select” box pertaining to each check that must be declared void.
4 Enter the reason, in the “Void Reason” field in the multiline.
4 From the “Void Option” drop-down list box under the multiline, select “Void Instrument”
4 Select the “Void Instrument” pushbutton. See effects.
4 Enter the reason, in the “Reversal Reason” field under the multiline.
4 From the “Void Option” drop-down list box under the multiline, select “Reverse Computation”
4 Select the “Reverse Computations” pushbutton. See effects.
6 Hyperlinked topics below
To declare a check as a void instrument
To reverse payroll computation
Use this page to declare damaged pay checks as void instruments, or to reverse employees’ payroll computations