Unauthorizing attendance
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See page overview
Select the “Unauthorize Attendance” hyperlink from left pane.
The “Unauthorize Attendance” page appears.
The page displays the following field.
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Date Format |
The date format as applicable to the login user. Tell me more |
From the “Payroll Attendance Unit” drop-down list box, select the payroll attendance unit for which the attendance data must be unauthorized. Tell me more
All the employment units mapped to the selected payroll attendance unit are now available in the “Employment Unit“ drop-down list box.
From the “Employment Unit ” drop-down list box, select the employment unit for which attendance data details must be authorized.
All the payrolls and paysets that are mapped to the selected organization unit become available in the “Payroll” and “Payset” drop-down list boxes.
From the “Payroll” drop-down list box, select the payroll for which the attendance data must be unauthorized.
From the “Payset” drop-down list box, select the payset for which attendance data must be unauthorized.
In the “Process Period Description” field, enter the process period for which you are unauthorizing the attendance process.
Enter the process period for which you want to unauthorize an attendance process in the “Pertaining to Process Period” field.
Select the “Show Details” pushbutton.
The multiline displays the details of the attendance codes that have been authorized and are mapped to the selected payset. The following details are displayed in the multiline.
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Attendance Code |
The code that identifies the attendance type. |
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Attendance Description |
The description of the attendance code. |
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Period Unit Description |
The period unit defined for the attendance type, in the “Create Attendance Type” activity. |
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Entry Mode |
The mode in which the attendance is recorded. The system displays one of the following three values: “Direct entry“, “Formula based“ or “ARS“. |
Select the attendance types that you want to unauthorize by checking the corresponding attendance types in the “Select” column of the multiline.
Enter the reason/s for unauthorizing the attendance data, in the “Reason for Unauthorization” field.
Select the “Save Parameters for Unauthorization” pushbutton, to save the details. The system checks whether all the prerequisites required for unauthorization are satisfied. If they are not satisfied, an error message is displayed, indicating the reasons.
Select the “Unauthorize” pushbutton to unauthorize the specified attendance data, if no error message is displayed.
If the errors are displayed, you have to rectify the same and unauthorize the process.
6 Hyperlinked topics below
Use this page to unauthorize attendance details for the selected process period.
In this page, you can unauthorize attendance details for all modes of recording attendance viz. Direct Entry, Formula and Attendance recording system (ARS).
As the details are specified, the system will display all the authorized attendance types along with their respective period units and the mode of recording the attendance mapped to a specified payset or a payroll. You can unauthorize the attendance data and state reasons for unauthorizing.
Note: You can unauthorize the attendance data only before the payroll processing has been authorized.