Defining an arrears set
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Select the "Define Arrears Set" link from the left pane.
The "Define Arrears Set" page appears. The system displays the following:
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Date Format |
The date format that is applicable to the login user. |
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If the user does not define the date format, the system will display the date format applicable to the organization unit. |
Enter or select the following
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Department |
From the drop-down list box, select the organization unit applicable to the arrears set being created. |
Enter the following fields.
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Arrears Set Id |
The unique arrears set identification code that identifies an arrears set. |
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Arrears Set Description |
The description of the arrears set. |
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Arrear Group |
Select a process from the drop-down list box. The system automatically selects the pay elements mapped to the process. |
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Arrear Payroll |
From the drop-down list box, select the payroll for which arrears need to be computed. The drop-down list box contains the payrolls defined for the selected department. |
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Arrear Payset |
From the drop-down list box select a payset for which arrears need to be computed. The drop-down list box displays all the paysets mapped to the selected payroll. |
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Arrear Period From |
The first period of the process period range for which arrears need to be computed. Help Available |
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Arrear Period To |
The last period of the process period range for which arrears need to be computed. Help Available |
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Payable in Process Period |
The process period in which arrears must be paid. Help Available |
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Arrears Eligibility Rule |
The rule if the eligibility criterion for employees for arrears is determined by a rule. Help Available |
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Common Arrear Pay Element |
Select the check box if the arrears are to be paid through a common pay element. If a common pay element is chosen, cannot specify pay elements for each of the arrears on pay element individually. |
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Common Pay Through Element |
The common arrear pay element through which arrears are to be paid for all the arrears on pay elements. Help Available |
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Process only Exception Employee |
Select the check box to process only the employees specified in the “Specify Exception Employees” screen with “Process- Yes” option. If the check box is not selected the system processes all other employees, except those who have been specified in “Specify Exception Employees” screen with “Process – No” option. |
Select the “Get” pushbutton.
Note: If an Arrear Group has been specified, then the system will display the pay elements that have been mapped to that Process. If an Arrear Group has not been chosen, then the system will display all the pay elements that have been mapped to the Arrear Payroll and Payset for the arrear periods.
The following details of pay elements mapped to the arrear group in the specified process period are displayed in the multiline.
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Arrear on Pay Element |
The pay element code for which arrears need to be computed.
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Pay Element Description |
The description of the arrear on pay element.
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Select or enter the following in the multiline.
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Amount |
The revised value of the arrear pay element, if it can be specified as a flat amount. Arrears are computed as the difference between the revised value and the value computed by payroll earlier, for this pay element. |
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Rule |
Rule, if the revised value of the arrear pay element is based on rule. Help Available |
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Pay by Element Code |
The pay element code by which arrears will be paid to the employee. Help Available |
The system displays the following field.
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Pay by Element Description |
The description of the pay by element. |
Select the “Save” pushbutton to save the arrears set details.
Specify the “Arrears Set Id” field.
Click the “Get Set ID Details” push button.
The system will fetch all the details of the arrears defined earlier including the arrears set description, the payroll and the payset to which it is mapped, the range of process periods that are mapped to the arrears set, the arrear pay elements and the pay by elements. You can make necessary modifications. However modifications are not be allowed, if the arrears set has already been authorized.
In “Select Exception Employees” screen you can specify the employees who are to be included or excluded from processing. To exclude an employee form processing, select “No” in the “Process (Yes/ No)” field. To include a specific employee in processing, select “Yes” in the “Process (Yes/ No)” field.
Select the “Save” pushbutton to save the modified details.
Note: If you click the "Get" pushbutton, the multiline is refreshed and all the pay elements defined within the selected arrears set are displayed in the multiline. The other fields in the multiline remain blank.
Specify the “Arrears Set Id” field.
Click the “Get Set ID Details” push button.
The system will fetch all the details of the arrears set that have been defined earlier including the arrears set description, the payroll and the payset to which it is mapped, the range of process periods that are mapped to the arrears set, the arrear pay elements and the pay by elements.
In “Select Exception Employees” screen you can view the employees who have been specified as exception.
Enter the “Arrears Set Id” field.
Click on the ‘Get Set ID Details’ push button.
The system will fetch all the details of the arrears set that have been defined earlier including the arrears set description, the payroll and the payset to which it is mapped, the range of process periods that are mapped to the arrears set, the arrear pay elements and the pay by elements.
Select the “Delete” pushbutton.
6 Hyperlinked topics below
Use this page to define arrears set.