Computing arrears

Select the "Compute Arrears" link from the left pane.

The "Compute Arrears" page appears.

Date Format

The date format that is applicable to the login user.

Tell me more

Select / Enter the following fields.

Department

From the drop-down list box, select the organization unit applicable to the arrears set.

Tell me more

Arrears Set Id

The arrears set Id for which arrears must be computed.

Help Available

Select the “Get” pushbutton.

The system displays the following details.

Arrears Set Description	The description that identifies an arrears set.
Arrear Payroll	The payroll specified in the arrears set definition and for which arrears needs to be computed.
Arrear Payset	The payset specified in the arrears set definition and for which arrears needs to be computed.
Arrear Group	The arrear group or process to which the pay elements are mapped. Arrears is computed for these pay elements.
Arrear Period From	The starting period of the process period range, for which arrears must be computed, as specified in the arrears set definition.
Arrear Period To	The ending period of the process period range, for which arrears must be computed, as specified in the arrears set definition.
Payable Process Period	The process period in which arrears must be paid.

To perform arrear processing for all the employees

Select the “Process All Employees” check box, if you wish to process arrears for all the employees. Leave the check box unchecked to process arrears for selective employees.

To perform arrear processing for selective employees

Specify the following field in the “List Of Employees For Processing “ multiline.

Employee Code

The unique code that identifies each employee.

Note that the employee must be mapped to at least one arrear period. The employee must also be mapped to a payable in process period.

Help Available.

The following field is automatically retrieved by the system

Employee Name

The name of the employee with the specified code.

You can select each employee record for processing by checking the Select box.

To perform arrear processing for a range of employees

You can also specify a range of employees with the following fields.

Employee Code From

The upper limit of the employee code range.

Note that the employee must be mapped to at least one arrear period. The employee must also be mapped to a payable in process period. The system fetches only those employees who are mapped to an arrear payroll in the Help screen.

Help Available

Employee Code To

The lower limit of the employee code range.

Note that the employee must be mapped to at least one arrear period and a payable in process period.

The system fetches only those employees who are mapped to an arrear payroll in the Help screen.

Help Available

Note: You can choose to process arrears for all employees or a list of employees or a range of employees at any given time.

Select the “Save Parameters” pushbutton.

The system automatically generates a value in the following field.

Session Id

The code that uniquely identifies each instance of arrears processing.

The arrears set becomes ready for processing after the session Id is allotted by the system.

Select the “Process” pushbutton to begin arrear processing.

The system allots a value to the following field.

Process Status

The status of arrear processing for the arrears set. The status can be one of the following:

“Initiated” - I: Indicates the arrear processing has begun.
“Processing” - P: indicates that arrear processing has been performed.
“Not Initiated” - Null: indicates that arrear processing has not been performed yet.
”Abort” - T: indicates that the arrear processing was initiated, and then cancelled.
“Reset” – R: indicates that arrear processing had been aborted and then reinitiated.
“Authorized” – A: indicates that the arrear processing has been performed and approved.
“Unauthorized” - U: indicates that the authorized status has been revoked, as the arrears set requires modifications.

Note: The system cannot carry out arrear processing, if the status of a process is “Initiated”, “Aborted” or “Authorization”. Also you cannot process a payroll without a session ID.

6 Hyperlinked topics below

Page objective

Use this page to compute arrears for an arrears set.

What you can do in this page

To perform arrear processing for all the employees

To perform arrear processing for selective employees

To perform arrear processing for a range of employees