Selecting an employee to view separation details

4 Select “View employee separation” from left pane.

4 The “Select Employee” page appears.

4 The system displays the following detail at the top right of the page.

Date Format

The date that is applicable to the login user. More Details

4 Enter the following fields.

Employee Movement Unit

The description of the organization unit in which the employee movements component is deployed.

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4 Select the required employee record, either through the “Direct Entry” group box or through the “Search Criteria” group box.

To select through Direct Entry

Use this method if you know the complete employee code of the required employee.

Enter the employee code of the employee for whom you want to initiate the separation process, in the “Employee Code” field.

4 Select the “View Employee Separation” hyperlink beside.

4 The View Employee Separation” page appears. All details of the selected record are displayed.

4 To view employee separation, refer to the topic “Viewing Employee Separation”.

To select through Search Criteria

Use this method, if you know just a few characters of the employee code. In the search option, you can specify search criteria, with or without wild cards for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify values for as many details as possible.

For example, if you specify search parameters for the name and code of the employee and the department in which he/she is currently employed, the system fetches the records that match these criteria. If in addition, you specify the employee’s current employment unit or enter the dates to indicate the probable period in which the employee was hired/rehired or was promoted or transferred, you can narrow your search to the closest matching records. To further simplify the search, you can search among records with a specific job title or authorization status also.

4 Enter the following search criteria values, in some or all of the following fields.

4 To specify the search criteria, enter the following fields.

Current Employment Unit	From the drop-down list box, select the name of the organization unit in which the employee is currently employed.
Employee Code	The unique employee code of the employee. To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes.
	Alternatively, type in these characters in any combination with wild cards. Example. ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	The name of the employee. To view all the employee names containing specific characters type in the starting character or characters of these employee names.
	Alternatively, type in these characters in any combination with wild cards. Example. To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Position Title	The position held by the employee. To view all the descriptions of the position titles containing specific characters, type in the starting character or characters of these position title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Department	The department to which the employee belongs. To view all the descriptions of the departments containing specific characters, type in the starting character or characters of these department descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: Finance, HR, Mar*g.
Job Title	The title of the employee’s job. To view all the descriptions of the job titles containing specific characters, type in the starting character or characters of these job title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Pending With	The code and name of the authorizer with whom the separation record is pending with for authorization.

4 Select the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.
If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.
If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are applicable to the selected employee movement unit.

4 The system displays the following details in the multiline, for the employee movement records that satisfy the search criteria specified.

Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
Position Title	The position, for example, Senior Manager, or Vice President, of the employee.
Department	The department, for example, Finance, or HR in which the employee is employed.
Job Title	The title of the employee’s job, for example, Senior Marketing Manager, or HR executive.
Grade Set	The grade set applicable to the employee.
Grade	The grade applicable to the employee.
Date of Joining	The date on which the employee joined the organization.
Time of Joining	The time at which the employee joined the organization.
Pending With	The name of the authorizer, with whom the request for separation is pending.

4 Select the hyperlink on the name of the required employee in the multiline.

4 The “View Employee Separation Details” page appears.

Page Objective

Use this page to select the employee whose separation details you want to view.