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Ensure that you are in the “Select Employee for Separation” page.
Enter the complete code of the employee in the “Employee Code” field.
Select the “Initiate Employee Separation” hyperlink beside the employee code field or Click the “Initiate Employee Separation” link at the bottom of the “Initiate Employee Separation – Self Service” page.
The system launches the “Initiate Employee Separation” page.
Use the search facility to fetch the required records in the multiline.
Select the data hyperlink on the name of the required employee.
The “Initiate Employee Separation” page appears.
The system displays the following details at the top of the page.
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Date Format |
The date format that is applicable to the login user. |
The system displays the following details pertaining to the selected employee.
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Employee Movement Unit |
The employee movement unit selected in the previous page. |
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Employee |
The employee name specified in the previous page. |
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Position Title |
The position title description specified in the previous page. |
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Department |
The department in which the employee is working. |
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Job Title |
The job title of the selected employee. |
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Grade Set |
The grade set applicable to the selected employee. |
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Grade |
The grade applicable to the selected employee. |
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Date of Joining |
The date and time on which the selected employee joined the organization. |
Enter the following details.
Note: By default, the fields will be blank for a new separation record. For a pending for authorization or rejected record, the system displays the values previously specified.
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Process Initiated Through
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The unique employee code of the HR user who initiated the separation process for the selected employee. Help Facility Available Note: This field is not visible only if the screen is launched from “Initiate Employee Separation_Self Service” activity. |
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Employer Reason |
The reason for which the employer wants to initiate the separation process for the employee. For example, the employer may choose to relieve an employee following employee’s retirement, death or owing to disciplinary action against the employee etc. The system displays the following values in the drop-down list box: Resignation, Retirement and Demise From the drop-down list box, select the employer reason for which separation process is initiated for the selected employee. The employer reasons are user defined using the Quick Codes component. The system lists in the drop-down list box, the values from the Quick Codes component interacting with the specified employee movement unit. This would be defaulted with the option as “Resignation” if this page has been launched from ESS activity |
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Employee Reason |
The reason for which the employee wants to leave the organization. For example, the employee may decide to leave for better prospects, inability to continue owing to personal reasons. The system displays the following values in the drop-down list box: Better prospects, Higher studies and Demise From the drop down list box, select the employee reason for which separation process is initiated for the selected employee. The employee reasons are user defined using the Quick Codes component. The system lists in the drop-down list box, the values from the Quick Codes component interacting with the specified employee movement unit. |
Enter the following fields.
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Request Date |
The date and time on which the employee submitted his/her request to be relieved from the services of the organization. Otherwise, it is the date and time on which the employer initiates the separation process. It is mandatory to specify the request date. If this screen launched from ESS activity, this field would be display only based on the value set for the system parameter - Request date modification by ESS user. |
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Last Available Date |
The date and time until which the employee is willing to work in the organization. Otherwise, it is the date until which the employee is allowed to work in the organization. The time field will be defaulted with 11:59:00 PM if it’s a 12-hour time format and as 23:59:00 PM if it’s a 24-hour format assuming the user has not entered any value. |
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Separation Date |
The date on which the employee will be separated from the organization. The system displays the time as "00:00:00" by default. Note: This field is non-editable if this screen is launched from “Initiate Employee Separation_Self Service” activity. |
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Eligible for Rehire |
Indicate if the employee is eligible for rehire or otherwise. Select “Yes” or “No”, from the drop-down list box. If you select, “Yes”, you indicate that the employee is eligible for rehire. If you select “No”, you indicate that the employee is not eligible for rehire. By default the system displays a blank value. Note: This field is non-editable if this screen is launched from “Initiate Employee Separation Self Service” activity. |
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Notice Period Waive Off |
Indicate if you want to waive off the notice period for the selected employee or otherwise. Select “Yes” or “No”, from the drop down list box. If you select, “Yes”, you indicate that the notice period must be waived off, in which case the separation date may be fixed within the notice period. “No”, indicates that the notice period is not to be waived off and this means the separation date must be fixed after the end date of the notice period. If you select “Yes” when the separation date falls within the notice period, then the system displays an error message denoting that separation cannot be done. By default the system displays "No". Note: This field is non-editable if this screen is launched from “Initiate Employee Separation Self Service” activity. |
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Back Dated Separation |
Indicate if backdated separation must be performed for the employee or otherwise. For example, consider the case, when an employee is under suspension and pending inquiry, and according to the applicable rules he/she is acquitted for misconduct. If a verdict has been passed to terminate his/her services from the reported day of misconduct, then back dated separation must be done to handle this situation. From the drop-down list box, select the required value. The system lists the values such as, “Yes” or “No” in the drop-down list box. “Yes” denotes that back dated separation must be done, “No” indicates otherwise. By default the system displays "No". Note: This field is non-editable if this screen is launched from “Initiate Employee Separation Self Service” activity. |
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Override Bond Details |
Check this box to override the bond details. Note: This field is non-editable if this screen is launched from “Initiate Employee Separation Self Service” activity. |
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Authorization Status |
The authorization status of the selected record. For example, if the selected record has already been submitted for the approver’s authorization, the system displays the status as “Pending Authorization”, “Rejected” indicates the record has been rejected by the approver. If the selected record has not yet been submitted for authorization, the status will be “None”. |
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Comments |
The initiator’s comments with regard to the separation details. |
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Attach Document 1 |
The document to be attached. |
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Attach Document 2 |
The document to be attached. |
To attach the documents
Click the icon next to the “Attach Document 1” & “Attach Document 2” field.
The File Upload dialogue box appears.
Enter the following details:
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Name |
The name of the file to be attached. |
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Path |
The path where the file is placed. Click the “Browse” button to locate the path. |
Click the “Upload” button to upload the file.
Click the “Cancel” button to cancel the file.
Select the Book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, add to, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select the “Save Request” pushbutton to save the specified details and submit the request for authorization.
Select the “Cancel Request” pushbutton to cancel the separation request.
To view details of the job held by the employee
Select the "View Job" hyperlink at the bottom of the page.
6 Hyperlinked text below
Use this page to specify the details pertaining to separation.
Submit separation request for authorization