Selecting employee for separation

Selecting an employee for separation

Select “Initiate Employee Separation” from left pane.
The “Select Employee For Separation” page appears.
The system displays the following field at the top right of the page.

Date Format

The date format that is applicable to the login user.

Specify the following details.

Employee Movement Unit	The organization unit in which the employee movements component is deployed. Tell me more
Current Employment Unit	The employment unit to which the employee for whom the separation process is being carried out belongs. From the drop-down list box, select the required employment unit. The system lists in the drop-down list box, the employment units interacting with the specified employee movements unit. By default, the system displays the login employment unit.

Select the required employee record, either through the “Direct Entry” group box or through the “Search Criteria” group box.

To select through Direct Entry

Use this method if you know the complete employee code of the required employee.

Enter the employee code of the employee for whom you want to initiate the separation process in the “Employee Code” field.
Select the “Initiate Employee Separation” hyperlink beside.
The “Initiate Employee Separation” page appears. All details of the selected record are displayed.
To initiate employee separation, refer to the topic “Initiating Employee Separation”.

To select through Search Criteria

Use this method, if you know just a few characters of the employee code. In the search option, you can specify search criteria, with or without wild cards for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify values for as many details as possible.

For example, if you specify search parameters for the name and code of the employee and the department in which he/she is currently employed, the system fetches the records that match these criteria. If in addition, you specify the employee’s current employment unit or enter the dates to indicate the probable period in which the employee was hired/rehired or was promoted or transferred, you can narrow your search to the closest matching records. To further simplify the search, you can search among records with a specific job title or authorization status also.

Enter the following search criteria values, in some or all of the following fields.

Employee Code	The unique employee code of the employee. To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes.
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	The name of the employee. To view all the employee names containing specific characters type in the starting character or characters of these employee names.
	Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Position Title	The position held by the employee. To view all the descriptions of the position titles containing specific characters, type in the starting character or characters of these position title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Department	The department to which the employee belongs. To view all the descriptions of the departments containing specific characters, type in the starting character or characters of these department descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: Finance, HR, Mar*g.
Job Title	The title of the employee’s job. To view all the descriptions of the job titles containing specific characters, type in the starting character or characters of these job title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Authorization Status	The authorization status of the required record. Select one of the following options, from the drop-down list box: If you select,
	“Pending Authorization”, you indicate that you want to view all the employee career movement records that have not yet been authorized.
	“Rejected”, you indicate that you want to view all the employee career movement records that have been rejected.
	“None”, you indicate that want to view all the employee career movement records in which the separation process has not been initiated.

Select the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.

If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.

If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are applicable to the selected employee movement unit.

The system displays the following details in the multiline, for the employee movement records that satisfy the specified search criteria.

Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
Position Title	The position, for example, Senior Manager, or Vice President of the employee.
Department	The department, for example, Finance, or HR in which the employee is employed.
Job Title	The title of the employee’s job, for example, Senior Marketing Manager, or HR executive.
Grade Set	The grade set applicable to the employee.
Grade	The grade applicable to the employee.
Date of Joining	The date on which the employee joined the organization.
Time of Joining	The time at which the employee joined the organization.
Authorization Status	The status of the authorization.

To select the record to initiate promotion/transfer

The system displays the records matching the specified search criteria in the multiline.
Select the hyperlink on the employee name in the required employee movement record.
The “Initiate Employee Separation” page appears.
You can use the page to initiate the separation process for the selected employee.

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Page objective

Use this page to select the employee for whom you want to initiate the separation process.

What you can do in this page

Select the employee by directly entering the complete employee code.

Select the employee by specifying wild card search criteria for the employee details.

To select the record to initiate promotion/transfer