Managing Indian GST E-Way Bill

Select the “Manage Indian GST E-Way Bill” activity under the “Stock Maintenance” business component.

The “Manage Indian GST E-Way Bill” page appears.

Enter the following in the “Search Criteria” group box:

Action	Use the drop-down list box to specify the action to be performed on the ‘Shipping Note’ or ‘E-Way Bill’. The system lists the options ‘Generate’, ‘Update Validity’, ‘Accept’, ‘Cancel’, ‘Reject’ and ‘View’ along with a blank value. The system leaves the field blank, by default. Mandatory.
From Tax Region	Use the drop-down list box to specify the From tax region of the E-Way Bill document. The system lists all the tax regions for which the Identification Ref. ‘GSP Username’ is defined for the login Company Code in the “Maintain Entity Level Identification Ref.” activity of the “Organization Setup” business component.
Date: From/To	The date from which the Shipping Note documents corresponding to the Stock Transfer Issues generated with the From Tax Region as the selected one are to be retrieved. The date here refers to the confirmation date of the Shipping Note document.
	The date until which the Shipping Note documents corresponding to the Stock Transfer Issues generated with the From Tax Region as the selected one are to be retrieved. The date here refers to the confirmation date of the Shipping Note document.

Click the “Go” pushbutton to retrieve the E-Way Bill details based on the entered details.

The system displays the following Tiles in the ‘Tiles’ section with the count of documents in the respective statuses as applicable for the selected Tax Region – Action combination .

Pending Initiation	Select this tile to retrieve all the documents for which the details are not saved.
Pending Confirmation	Select this tile to retrieve all the documents that are pending for confirmation.
Generated E-Way Bills	Select this tile to retrieve all the E-Way Bill generated documents.
Rejected E-Way Bills	Select this tile to retrieve all the E-Way Bill rejected documents.
Error Documents	Select this tile to retrieve all the Error documents.
Under Processing	Select this tile to retrieve all the documents that are confirmed and are pending for E-Way Bill generation.

Enter the following in the “Search Filter” section:

Document Type	Use the drop-down list box to specify the type of the document. The system lists the values ‘Shipping Note’ and ‘E-Way Bill #’. The system leaves the field blank, by default.
Document #	The number identifying the document.
Status	Use the drop-down list box to specify the status of the Document Type selected. The system lists the values ‘Pending Confirmation’, ‘Generated’, ‘Cancelled’, ‘Accepted’, ‘Rejected and ‘Error’ along with the blank value if the Document Type selected is E-Way Bill #. Also the system will list the value as ‘Confirmed’ if the Document Type selected is Shipping Note.
Carrier Code	Use the drop-down list box to specify the carrier/agency code. The system lists all the carrier/agency codes defined in the Maintain Carrier/Agency Codes activity of the Logistics Common Master business component.
Trading Partner #	The number identifying the trading partner.
Trading Partner Name	The name of the trading partner which could be ‘Supplier’ or ‘Customer’.
Part Info	Use the drop-down list box to select the part information. The system lists the values ‘Part’, ‘Part Description’, ‘Part Group’, ‘Part Type’ and ‘Part Category’ along with the blank value.
	Based on the value entered in the drop-down field, the editable and drop-down field alongside are enabled.
To Tax Region	Use the drop-down list box to specify the From tax region of the E-Way Bill document. The system lists all the tax regions for which the Identification Ref. ‘GSP Username’ is defined for the login Company Code in the “Maintain Entity Level Identification Ref.” activity of the “Organization Setup” business component.

The system displays the following fields in the “E-Way Bill Information” multiline:

Indicator	Icons displaying the processing status. Red color indicates that the status is error or if the EWB Validity is over, but still the line is in Generated status. Yellow color indicates that the status is Pending Validation/Pending Confirmation. Orange color indicates that the status is Generated. Green color indicates that the status is Accepted. Grey color indicates that the status is Cancelled/Rejected.
Document #	The number identifying the ‘shipping Note’ or ‘E-Way Bill’ document.
Doc. Date	The date on which the ‘shipping Note’ or ‘E-Way Bill’ document was created.
Ref. Doc. Value	Taxable value for the Shipping Note (identified from the referred Tax details entered for the Stock Transfer Issue, displayed in Base Currency, after summing up the value at Part # level)
CGST Value	CGST value of the Stock Transfer Issue document after summing up at Part # level (Displayed in Base Currency).
SGST Value	SGST value of the Stock Transfer Issue document after summing up at Part # level (Displayed in Base Currency).
IGST Value	IGST value of the Stock Transfer Issue document after summing up at Part # level (Displayed in Base Currency).
Cess	Cess value of the Stock Transfer Issue document after summing up at Part # level (Displayed in Base Currency).

Enter the following fields in the multiline:

Transport Mode	Use the drop-down list box to specify the mode of transport. The system lists the values ‘Rail’, ‘Road’, ‘Air’ and ‘Ship’ along with a blank value. The system leaves the field blank, by default.
Vehicle Type	Use the drop-down list box to specify the vehicle type. The system lists the values ‘Regular’ and ‘Over Dimensional Cargo’ along with a blank value. The system leaves the field blank, by default.
Vehicle #	The number identifying the vehicle used for shipping.
No. of Transportation Days	The number of transportation days of shipping.
Carrier Code	The unique code of the carrier.
Distance	The distance covered by the vehicle used for shipping.
Remaining Distance	The remaining distance to be covered by the vehicle used for shipping.
Supply Type	Use the drop-down list box to specify the supply type. The system lists the values ‘Outward’ and ‘Inward’ along with a blank value. The system leaves the field blank, by default.
Sub-Supply Type	Use the drop-down list box to specify the sub-supply type. The system lists the values ‘Supply’, ‘Import’, ‘Export’, ‘Job Work’, ‘Job Work Returns’, ‘SKD/CKD’, ‘Recipient not known’, ‘Exhibition or fairs’, ‘Line Sales’, ‘Sales Return’ and ‘For Own Use’ along with a blank value. The system leaves the field blank, by default.
Transporter Doc. #	The transporter document number of the shipping Note or E-Way Bill.
Transporter Doc. Date	The transporter document date of the shipping Note or E-Way Bill.

The system displays the following fields:

Gen. EWB #	The number identifying the E-Way Bill.
EWB Date	The date on which the E-Way Bill was generated.
EWB Valid Till Date	The date until which the E-Way Bill is valid.

Enter the following fields in the multiline:

To Warehouse #	The number identifying the warehouse where the goods are shipped.
Address	The address of the recipient.
To City	The name of the city of the recipient.
To State	The name of the state of the recipient.
To Zip code	The zip code of the recipient.
To GSTIN	The GST number of the recipient.
From Warehouse #	The number identifying the warehouse from where the goods are shipped.
Address	The address of the sender.
From City	The name of the city of the sender.
From State	The name of the state of the sender.
From Zip Code	The zip code of the sender.
From GSTIN	The GST number of the sender.

The system displays the following fields:

Part Details	Any details associated with the part.
Currency	The currency of the unit cost of the part.
Carrier Name	The name of the carrier through which the goods are shipped.

Enter the following fields:

Carrier GSTIN	The GST number of the carrier.
Proc. Reqd?	Use the drop-down list box to specify whether the processing is required or not. The system lists the values ‘Yes’ and ‘No’.

The system displays the following fields:

Message Center

Concatenation of all the error messages applicable for a Shipping Note. If multiple error messages are available, the messages will be displayed in the following format:

Error message 1 | Error Message 2 | Error Message 3 | ...

Enter the following fields:

Cancelled By	The name of the user who cancelled the ‘Shipping Note’ and ‘E-Way Bill #’.
Cancellation Remarks	The remarks pertaining to the cancellation.
Reason for Cancellation	Use the drop-down list box to specify the reason for the cancellation. The system lists the values ‘Duplicate’, ‘Order Cancelled’, ‘Data Entry Mistake’ and ‘Others’ along with the blank value. The system leaves the field blank, by default.
Rejected By	The name of the user who rejected the ‘Shipping Note’ and ‘E-Way Bill #’.
Rejection Remarks	The remarks pertaining to the rejection.
Consignment Status	Use the drop-down list box to specify the Consignment Status. The system lists the values 'In Movement' and 'In Transit' along with the blank value. The system leaves the field blank, by default.
Transit Type	Use the drop-down list box to specify the transit Type. The system lists the values 'Others' and 'Road & Warehouse' along with the blank value. The system leaves the field blank, by default.
Validity Extended By	The name of the user who extended the validity of the ‘Shipping Note’ and ‘E-Way Bill #’.
Validity Update Remarks	The remarks pertaining to the validity update.
Reason for Validity Extension	Use the drop-down list box to specify the reason for the validity extension. The system lists the values ‘Natural Calamity’, ‘Law and Order Situation’, ‘Transshipment’, ‘Accident’ and Other’ along with the blank value. The system leaves the field blank, by default.

The system displays the following fields in the multiline:

Created by	The name of the person who created the E-Way Bill.
Created Date	The date on which the E-Way Bill was created.
Last Modified by	The name of the person who last modified the E-Way Bill.
Last Modified Date	The date on which the E-Way Bill was last modified.
Confirmed by	The name of the person who confirmed the E-Way Bill.
Confirmed Date	The date on which E-Way Bill was confirmed.
Acceptance Status	The acceptance status of the E-Way Bill which could be ‘Accepted’ or ‘Rejected’.

Click the “Save” pushbutton to save the recorded details.
Click the “Confirm” pushbutton to confirm the 'Action' selected in the header.

To proceed, carry out the following

Select the “Print E-Way Bill” link at the bottom of the page to print the E-Way Bill.
Select the “Generate Shipping Note Report” link at the bottom of the page to generate the shipping note report.
Select the “Print Tax Invoice” link at the bottom of the page to print the tax invoice.
Select the “Upload Documents” link at the bottom of the page to upload the documents.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments.