Recording the part # /serial # change

Recording the Part # / Serial # Change of the part

Select the “Record Part # / Serial # Change” link under the “Stock Maintenance” business component.

The “Record Part #/ Serial # Change” page appears

Ø Enter the following in the “Transaction Details” group box:

Existing Part #	The number identifying the existing part for which the serial number requires to be changed. (Alphanumeric, 40). Mandatory. Ensure that the part number entered is in “Active” status and is of type “Serial Controlled” or “Serial and Lot Controlled” as defined in the “Part Administration” business component. Help facility available
Existing Serial #	The serial number of the given Existing part for which the serial number requires to be changed. (Alphanumeric, 40). Mandatory. Ensure that the serial number entered here is defined in the “Stock Maintenance” business component for the existing part #. Note: You cannot change the part # and serial # of a component that does not exist in the Main base (online) warehouse. If the component for which you wish to change part # and serial # belongs to a Field base (offline) warehouse, you can modify part # and serial # of the component only after its return to the Main base warehouse. Help facility available
Change Basis	Use the drop-down list box to select the value as “Correction” ,“Engg.Change-Direct”, “Engg.Change-Work Execution” to update with the appropriate part #/serial # for the given Existing Part #, . and Serial # combination. Mandatory. The system displays blank by default, when this page appears. If the current page is launched from interacting “Goods Receipt” business component, then the system displays “Change Basis” drop-down list box with the value "Engg. Change - Direct" by default. If the current page is launched from interacting “Component Work Order” business component, then the system displays the “Change Basis” drop-down list box with the value "Engg. Change - Work Execution" by default.
Change Type	Use the drop-down list box to select the value as “Part Reference Change”, “Serial Reference Change” and “Part and Serial Reference Change” to update with the appropriate Part #/ Serial # for the given Existing Part #. Mandatory. The system displays blank by default, when this page appears.
Change Date & Time	The date and time when the change for the part or serial number is effective. This format is displayed from the "User Preferences" business component, based on the login user ID. Ensure that “Change Date & Time” are not a future date and time.

The system displays the following in the “Transaction Details” group box:

Change Doc. #	The system generates the change document reference number for the Part # / Serial # change transaction.
Change Status	The status of the change document whose part or serial number is changed, which could be “Analyzed”, “Completed”, “Cancelled”, “Error”, “In-Progress”, and “Initiated”. If the current page is launched from the “Inquire/ Update Part # and Serial # Change” page, ensure that the status of the change document is one of the following: “Initiated”, “Error” or “Analyzed”.
Part Description	The textual description of the existing part.
Manufacturer Serial #	The number identifying the serial number issued by the manufacturer.

Note: If the change status for any Change Doc. # is “Initiated”, “Analyzed”, “In-Progress” for the Part # and Serial # combination, another Change. Doc # cannot be generated for the same Part # and Serial # combination.

Enter the following in the “Part Change Details” group box:

New Part #	The new part number for the existing part. (Alphanumeric, 40). Ensure that the part number entered is in “Active” status and is of type “Serial Controlled” or “Serial and Lot Controlled” as defined in the “Part Administration” business component. Ensure that the entered “Existing Part #” and “Existing Serial #” combination does not exist in the Aircraft business component, for all the values in the “Change Type” drop-down list box. If the “Change Type” is set as “Serial Reference Change”, then the “Existing Part #” and “New Part #” must be the same. If the “Change Type” is selected as “Part Reference Change” or “Part / Serial Reference Change”, the system ensures that Entry in this field is mandatory. The “Valuation Method” is same for both “Existing part #” and “New Part #”. The “Expense Type” is same for both “Existing Part #” and “New Part #”. The “Issue Basis” is same for both “Existing Part #” and “New Part #”. The “Expensing Policy” is same for both “Existing Part #” and “New Part #”. The “Stock UOM” is same for both “Existing Part #” and “New Part #”. The "Part Classification" is same for the “Existing part #” and “New Part #”, if the Part Classification is identified as one of the Account Rule Definition (ARD) parameter in the “Book Keeping” business component. The “Part Shelf Life Policy” is same for the both “Existing Part #” and “New Pat #”. The “Part Account Group” is same for both “Existing Part #” and “New Part #”. The “New Part #” should have “Part Type” as “Component”, if the “Existing Part #” have “Part Type” as "Component". Help facility available
New Serial #	The new serial number for the existing part. (Alphanumeric, 40). Entry in this field is mandatory, if “Change Type” is selected as “Serial Reference Change” or “Part / Serial Reference Change” and the “Change Basis” drop-down list box is selected as “Engg.Change – Direct” or “Engg.Change - Work Execution”. This field must be blank, if the “Change Basis” drop-down list box is selected as “Correction”. If the “Change Type” is set as “Serial Reference Change” or “Part and Serial Reference Change”, then the “Existing Serial #” and “New Serial #” must not be the same.
Manufacturer Serial #	The number identifying the serial number issued by the manufacturer (Alphanumeric, 18). Ensure that the manufacturer serial number entered here is defined in the “Stock Maintenance” business component for the new part #. Entry in this field Mandatory, if the “Change Type” field is selected as “Serial Reference Change” or “Part / Serial Reference Change” and the “Change Basis” field is selected as “Correction”.
Ref Doc Type	Use the drop-down list box to select the type of the reference document based on which the transaction document was created. The system lists the following options: “Comp. Work Order” and “Others”. The system displays blank by default, when this page appears. If the “Record Part # / Serial # Change” page interacts with the “Component Work Order” business component, the system displays the “Comp. Work Order” value by default. If the “Change Basis” is selected as “Engg. Change - Work Execution” then the “Ref Doc Type” should be selected as "Comp. Work Order”.
Ref Document #	The number identifying the reference document based on which the change document is created. Entry in this field is mandatory, if a value is selected in the “Ref Doc. Type” field, and vice-versa is also applicable. If the “Ref. Doc Type combo is selected as "Comp. Work Order", ensure the following: The number entered here should be a valid Component Work Order # for the given Existing Part # and Existing Serial #, Note : Ensure that main core is issued for the component work order The component work order must be in either “Fresh” or “Schedule“ or “In-Progress” statuses Note: For the given component work order which is Fresh status, ensure that the “Main Core Issue” is set as “Required”. Help facility available.
Source Document #	The last inventory transaction source document for the part # / serial # combination. (Alphanumeric 40).
Source Document Rev #	The revision number of the source document (Alphanumeric 40).
Reason for Change	The textual description of reason for change. Mandatory. (Alphanumeric 2000).
Reference Details	The details the reference document. (Alphanumeric 2000).
Remarks	The textual description or remarks to change of part / serial number. (Alphanumeric 2000).
The system displays the following in the “Part Change Details” group box:
Part Description	The textual description of the new part.
Last Analyzed Date And Time	The date and time on which the document was last analyzed.

Click the “Analyze Impact” pushbutton to update the new part/ serial numbers.

Note: If the “Change Type” is set as “Serial Reference Change”, the “Existing Part #” and “New Part #” must be the same.

The system ensures the following while updating the serial numbers, when “Change Type” is set as “Serial Reference Change”:

The “Existing Serial #” and the “New Serial #” must be different.
The “Existing Part #” and “New Serial #” combination is unique.

Example:

There exists Part # - Serial # in the following combinations

1) P1 - S1

2) P1 - S2

The system ensures that the serial # of P1 is not changed from S1 to S2, because the combination P1 - S2 already exists.

Note: Ensure that the entered “Existing Part” and “Existing Serial #” combination does not exist for the Aircraft in the “Frozen” status in the “Aircraft” business component, for all the values in the “Change Type” drop-down list box.

Note: The system updates the “Change Status” as “Analyzed” and the “Last Analyzed Date And Time” with last date and time when a change document is analyzed, after fetching all the open records for the given Part # and Serial # combination in the "Open Transactions Impact" multiline.

Note: Correction Serial Change will undergo batch process to perform the required change. Batch process will retrieve the records which are in “Initiated” status and also the “Change Basis” as “Correction” and “Change Type” as “Serial Reference Change”.

Note: If the “Change Basis” as “Correction” and “Change Type” as “Serial Reference Change”, the system updates the open, closed and master transactions.

Note: If the “Change Basis” as “Correction” and “Change Type” as “Part Reference Change” or “Part and Serial Reference Change”, the system updates open and master transactions.

Note: If the “Change Basis” as “Engg. Change – Work Execution” and for all the values of “Change Type”, the system updates open and master transactions. E.g. The system updates only the open transactions with reference document as component work order and validates the remaining open transactions.

Note: If the “Change Basis” as “Engg. Change – Direct” and for all the values of “Change Type” , the system updates master transaction.

Note: If the “Change Basis” drop-down list box is selected as "Correction" and the “Change Type” is "Part Reference Change" or "Part and Serial Reference Change”, the system retrieves the list of open transactions for the BPC for e.g. Hangar Maintenance – 1) Visit Package # in Draft, Fresh, Confirmed, Released and Partly Released statuses. If the Visit Package # exists in Cancelled or Closed condition then Part # and /or Serial # change (will not have any impact) will not be displayed. 2) Hangar work Order # exists in Fresh, Scheduled, In-Progress, Completed and Reversed statuses.

Line Maintenance – 1) Journey Log # exists in Fresh, Amended, Under Amendment (In summary Parameter Details tab page if there exists any parameter value for a Part # for the position code and if the given Existing Part # and Serial # combination is attached in that position code then the corresponding Journey Log # will be considered as open transaction else Journey Log # cannot be considered as open Transaction). 2) Technical Log # exists in Fresh and Fresh-Held If there exists any On-Wing Work Unit # for the Existing Part # and Serial # combination.

The system displays the following in the “Existing Part details” group box:

Part Type	The type of the part, which could be “Raw Material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit” and "Miscellaneous".
Component #	The number identifying the component pertaining to the part serial number. This code is retrieved from the “Aircraft” business component.
Stock Status	The stock status for the part, which is the user defined status. If the “Change Type” drop-down list box is selected as "Part Reference Change” or “Part and Serial Reference Change” then ensure that the stock status of the Part # and Serial # combination should not be “Ownership” as “Supplier”.
Ownership	The ownership of the part, which could be “Owned”, “Customer” or “Supplier”.
Owning Agency #	The owning agency number of the part.
Owning Agency Name	The name of the agency that owns the part.
Location Type	The type of part location.
Location Identifier	The identification of the part location.

The system displays the following in the “Source/Last Transaction Details” group box:

Last Transaction Type	The type of last inventory transaction document.
Last Transaction #	The number identifying the last transaction document.
Last Transaction Date	The date of the last transaction document.
Source Document Type	The type of the source document.
Source Document #	The number identifying the last inventory transaction source document.
Source Document Date	The date of the source document.

The system displays the following in the “Open Transaction Impact” multiline:

Transaction OU	The organization unit of the transaction document.
Document Type	The type of the transaction document. Example: Component Work Order, Hangar Work Order, Stock Return, Material Request, etc.,
Document #	The number identifying the transaction document based on which the part is received into or issued from the warehouse.
Document Status	The status of the transaction document.
Description	The textual description of the open transaction document.
Location	The location of the open transaction document.
Ref. Doc. Type	The type of the reference document based on which the transaction document was created.
Ref Doc #	The number identifying the reference document based on which the transaction document was created.
Parent Doc. Type	The type of the parent document for the open transaction document.
Parent Doc #	The number identifying the parent document for the open transaction document.
Customer Order #	The number identifying the customer order of the open transaction document.
Change Allowed?	Indicates the whether the change allowed on the Change Document, after the open transaction is performed, which may be “Yes” or “No”. If the “Yes” option is displayed, then the records fetched in the multiline will be in the application color. If the “No” option is displayed, then the records fetched for the transaction like Engineering Order will be in red color in the multline.

Note: The system retrieves the open transaction for the given existing Part # and Serial # combination.

E.g. For a Customer Order #, a Visit Package is released. For the Visit Package, a Hangar Work Order is released. Through component removal, a component is removed from the Aircraft. A component work order is created.

1. The first line will be displayed as follows:

a) Document Type - Component Work Order, b) Document # - Component Work Order #, c) Status - Status of the component work order, d) Description - Component Work Order Description e) Location - Work Center Description, f) Ref. Doc Type - Hangar Work Order, g) Ref.Doc # - Hangar Work Order #, h) Parent Document Type - For the component work order the parent document type is Work Scope, i) Parent Doc.# - Work Scope # and j) Customer order # - Customer order #

2. The second line will be displayed as follows:

a) Document Type - Hangar Work Order, b) Document # - Hangar Work Order #, c) Status - Status of the Hangar work order, d) Description - Hangar Work Order Description e) Location - Work Center Description, f) Ref. Doc Type -Blank, g) Ref.Doc # - Blank, h) Parent Document Type - For the Hangar work order the parent document type is Visit Package, i) Parent Doc.# - Visit Package # and j) Customer order # - Customer order #

If the stock disbursal transaction like Engineering Order exists for that Existing Part # and Serial # combination, the corresponding multiline records will be color coded in red.

Click the “Confirm Analysis/Change” pushbutton to update the Part # or Serial # change.

Note: if the “Change Basis” is selected as "Correction" and “Change Type” is selected as "Serial Reference Change, the system performs the following:

Check whether the user has rights to change the Part # and Serial #.
Saves the Part # and/or Serial # changes with respect to the “Change Doc #”
Updates the “Change Doc Status” as “Initiated” from “Analyzed", "Error", "Blank" and updates the Record Statistics details.
Updates the error of the change Doc # in the "Error Details" column in the “Search Results” multiline of the “Inquire/Update Part #/Serial # Change” page and the “Change status” as "Error", if any error has occurred during serial change process.
Updates the count of transactions and modify the change status as "Completed", after changing the Serial #.
If Change Basis is Correction & Engg. Change-Direct/ Engg. Change-Work Execution, upon confirmation of part # - Serial # change, the component maintenance programs inherit the part program of the new part. However, if any of the tasks in the maintenance program is not effective for the component, the schedule status of the task is set as Inactive.
Click the “Cancel Analysis/Change” pushbutton to cancel the Part # or Serial # change.

Note: For the given Part # and Serial # combination, if there exists any Change Doc. # with the Change status as “Initiated” or “Analyzed” or “Error”, on clicking the “Cancel Analysis/Change” pushbutton, the system save the details as follows:

1. Update the Change Status value as “Cancelled” for the Change Doc. #.

2. Update the “Last Modified Date” and “Last Modified By” with the Current Server Date and the Login User.

To proceed carry out the following

Select the “Part – Serial #/Lot # Transaction History” link provided at the bottom of the page to record the part-serial # or lot # transaction details.
Select the “View Part # Modification History” link provided at the bottom of the page to view the part-serial # or lot # transaction details.

The system displays the following in the “Record Statistics” group box:

Created by	The name of the user who created the document or data entity.
Created Date	The date on which the document or data entity was created.
Last Modified by	The name of the user who last modified the document or data entity.
Last Modified Date	The date on which the document or data entity was last modified.