Recording summary of observations for NCs
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Select the “Summary of Observations” tab in the “Report Non-Conformities (Direct)” page.
The “Summary of Observations” tab page appears.
Note: The system does not allow the following:
1. Deletion of already existing observations in the multiline.
2. Addition of new rows in the multiline if the Audit Report is Checklist Based.
Note: For checklist based Audit Report, if you wish to add new reports you have to add new rows in the Update Audit Findings tab first.
Enter the following in the multiline:
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Line # |
A system generated number indicating the line number of the entry in the multiline. |
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Observations |
Any observation other than negative recording during the audit. Data entry int his field is mandatory if you wish to modify details in the multiline |
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Action Reqd.? |
Use the drop-down list box to specify whether any action is required to implement the recommendation / observation. Select, Select from the following options:
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Recommendation Category |
Use the drop-down list box to specify the classification of the recommendation. The system displays the quick codes with status as “Active” defined under the Quick Code Type “Recommendation Category” through the “Maintain Quick Codes” activity. Data entry in this field is mandatory if any value is entered in the multiline or if the values in the multiline has been modified. Note that the system displays “Blank” as an option only if this quick code has been selected as “No” for the field “Mandatory?” in the “Set Options” activity of the current business component. Help facility available |
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Action By Date |
The date on or before which action pertinent to the recommendation / observation must be complete. Ensure that the date entered int his field is not earlier than the current system date. When no value is specified in the “Standard Duration for Corrective Action (Days)” field in the “Set Options” activity of the current business component, data entry int his field is mandatory if the following conditions are true in the multiline: 1. A value is specified in the “Observation” column. 2. “Yes” is set as the “Action Reqd? drop-down list box |
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Action By |
The employee code of the person who is responsible for any action, if required. |
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The system displays the following field in the multiline:
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File Name |
The document associated with the audit. Help facility available |
The system generates the following:
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Ques ID |
A user defined identification number for the questionnaire |
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Requirement |
The question text. |
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Check Point |
The broad classification based on which question is asked like for example, Safety, Security and so on. |
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Mandatory? |
Indicates whether the given question is mandatory to be responded while auditing which could be “Yes” or “No”. |
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Question Type |
The type of question in the checklist. |
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Question Category |
The category to which the question belongs |
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Checklist # |
A unique code identifying the checklist used for auditing |
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Seq # |
The sequence number in which the questions need to appear in the checklist |
Select the “View File” hyperlink to view the selected file.
Click the “Update Observations” pushbutton to update observations recording during the audit in the audit report.
The system updates the Audit Status in the Audit Report Details group box as “Findings Recorded”.
To proceed, carryout the following:
Select the “Audit Execution/Personnel Details” tab to record details of audit process and employees involved in the audit.
Select the "Update Audit Findings" tab to update details of the audit findings.
Select the “Final NC Report” tab to record details of the non-conformance report.
Select the "Reference Details" tab to record details of references.
Select the “Audit Summary/ Results” tab to record summary and closing details of the audit.
Prerequisite
1. An Audit Report must have been created
2. The Audit Status in the “Audit Report Details” group box must be other than "Findings Confirmed", "Pending Action", "Pending Closure", or "Closed"