Archive Documents – A summary of the activity
Using this activity, you can archive selected execution documents. Archiving implies that the system retrieves only the key details of any execution document you select, and creates a record or register. Archiving substitutes the time-consuming activity of manually searching for each execution document, and entering all the key details of this execution document in a register. Archiving documents is possible, provided all the details of this execution document already exist in the system.
You are required to enter only the reference document type of the execution document. Optionally, you can enter other search criteria such as reference document number, work center # and station #, as well. In response, the system will (i) locate the execution document, provided the details of this document already exist in the system, and (ii) retrieve key details from this document to create a record.
Each time you select the required execution documents and click the “Archive Documents” pushbutton, the system creates or updates the document register. The document register will be saved to a location of your choice. You can now view the register by clicking the “Maintain Document Information” link, and edit the details of each record except for “Ref. Doc Type” and “Ref. Doc Details”.
All documents other than execution documents are archived through the “Register Document” page.
Getting familiar with the pages inside
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Go to page |
To carry out the task |
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Archive Documents |
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Maintain Document Information |
Viewing and maintaining the details of the register document |
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Record Document Distribution Information |
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Register Document Revision Information |
