Associating organizational unit to finance books
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This page allows you to associate the organizational unit to finance books. Tell me more.
Select the “Associate Org. Unit to Finance Books” link at the bottom of ”Maintain Company Information” page or “Assign Organizational Units” page.
The “Associate Org.Unit to Finance Books” page appears.
The system displays the following:
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Date Format |
The format in which the date fields appear in this page. The format is displayed in the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default. |
The system displays the following fields in the “Company Details” group box:
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Company Code |
The code identifying the company |
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Company Name |
The name of the company. |
Enter the following fields:
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Org. Unit # |
Use the drop-down list box to select the organizational unit to which the finance books must be associated. The system lists all organizational units to which the company is associated. |
Click the “Get Details” pushbutton to retrieve the finance book details that are already associated to the organizational unit.
The system displays the already existing finance book details in the multiline.
Enter the following fields in the “Finance Book Details” multiline:
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Finance Book |
The code of the finance book that you wish to associate to the organizational unit (Alphanumeric, 20). Mandatory. Ensure that the finance book is already defined in the “Maintain Finance Book” page and is in “Active” status. Help facility available |
The system displays the following field:
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Finance Book Description |
The textual description of the finance book |
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Book Type |
The type of the finance book which could be one of the following:
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Enter the following field:
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Association Status |
Use the drop-down list box to select the association status of the finance book. The system lists the options “Active” and “Inactive”. |
Note: The association status of the finance book should be “Active” on creation.
You can inactivate the finance book association. Before inactivation, you must ensure that the value entered in the “Status Effective From” field is later than the date of last financial posting done on that finance book in the “Financial Book Processing” business component.
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Status Effective From |
The date from which the association status of the finance book becomes effective (Date Format). Mandatory. This date must be later than or equal to the “Status Effective From” date entered in the “Maintain Finance Books” for the finance book. |
The system displays the following field:
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Deployed At |
The physical location where the finance book processing can be done. |
The system displays the following fields in the “Record Statistics” group box:
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Last Modified By |
The name of the user who last modified the finance book information associated to the organizational unit. |
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Last Modified Date |
The date on which the finance book information of the organizational unit was last modified. |
Check the box in the “Select” column of the multiline to mark the finance book for deletion.
Click the Delete icon in the tool bar above the multiline, to delete the finance book selected in the multiline.
Click the “Associate Org. Unit to Finance Books” pushbutton to associate organizational unit to the finance books.
Associating organizational unit to finance books – An overview
This page enables you to select an organizational unit associated to the company, and attach finance books to it. You can enter the finance book code, association status and the date from which the status is effective as finance book details.
The finance book association must be in “Active” status during creation. You can inactivate the finance book activation and reactivate it.