Maintaining Account Analysis Budget

Maintaining account analysis budget

This page allows you to record or modify the budget amount details for the organization unit based on the account code-analysis code.

Select the “Maintain Account Analysis Budget” link under the “Account Based Budget” business component.

The “Maintain Account Analysis Budget” page appears.

Enter the following fields:

Finance Book	Use the drop-down list box to select the finance book. The system lists all the finance books applicable for the login organization unit, as defined in the “Organization Setup” business component.
Financial Year #	Use the drop-down list box to select the open financial year for the selected finance book. The system lists all the open financial years as defined in the “Create Calendar” activity of the “Accounting Setup” business component. By default, the system displays the current open financial year.
Financial period	Use the drop-down list to select the open financial period for the financial year. The system lists all the open financial periods as defined in the “Accounting Setup” business component. By default, the system leaves the field blank.
Control Action	Use the drop-down list box to select the control action. The system lists the options “Hold” and “Ignore”. Hold – Select this option if the “Budget Amount” entered must not exceed the budget set for the account code-analysis code combination. Ignore – Select this option if the “Budget Amount” entered can exceed the budget set for the account code-analysis code combination. By default, the system displays “Hold”.

Enter the following fields in the “Search Criteria” group box to search for the account code – analysis code combination for modifying the budget amount:

Account Code From	The starting number in the range of account codes for which the details must be retrieved (Alphanumeric, 32). You can enter the account code in full or specify it partially using the “*” character. The system retrieves all the account codes similar to the value entered here.
To	The ending number in the range of account codes till which the details must be retrieved (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the account codes similar to the value entered here.
Description	The textual description pertaining to the account code (Alphanumeric, 40). Enter the description in full or specify it partially using the ‘*’ character. The system lists all the account codes with similar description.
Account Group	Use the drop-down list box to select the group to which the account belongs. The system lists all the account groups applicable for the account code, as defined in the “Accounting Setup” business component. By default, the system displays “Expenses”.
Currency	Use the drop-down list box to select the currency of the account. All the “Active” currencies are listed in the drop-down list box. The currency must be defined in the “Create Currency and Country” activity of the “Organization Set Up” business component. By default, the system displays the base currency of the organization unit.
Analysis # From	The starting number in the range of analysis codes for which the details must be retrieved (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system lists all the analysis codes similar to the value entered here.
To	The ending number in the range of analysis codes for which the details are to be retrieved (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system lists all the analysis codes similar to the value entered here.

Click the “Search” pushbutton to retrieve the account code - analysis code details.

The system displays the following fields in the “Budget Information” multiline:

Finance Year / Period	The financial year or the financial period for which the budget amount has to be set. The system displays the last open financial period by default.
Account #	The code identifying the account.
Description	The textual description of the account code.
Analysis Code	The analysis code mapped to the account code.
Analysis Code Description	The textual description of the analysis code.

Modify the following field, if required:

Budget Amount

The budget amount for the account code and analysis code combination (Decimal). Ensure that value entered is greater than “0”.

Note: If the “Control Action” is set to “Hold”, then ensure the following:

The “Budget Amount” entered must not be greater than the budget amount set for the account code-analysis code combination.
The total budget amount set for the financial period must be less than or equal to the budget amount set for the financial year.

The system displays the following fields:

Account Group	The group to which the account belongs.
Currency	The currency of transaction applicable for the account code.

Note: Ensure that atleast one record is available in the multiline.

Check the box in the “Select” column of the multiline to mark the multiline row.
Click the Delete icon above the multiline to delete the budget details for the selected account code-analysis code combination.
Click the “Maintain Budget” pushbutton to save the budget details.

The system updates and maintains the budget amount details recorded for the account code–analysis code combination.