Modifying account budget

This page allows you to modify the budget amount set for an account code. You can also delete the budget amount set for an account code. For the finance book and the financial year, you can carry out the search using the code identifying the account, group to which the account belongs, currency of the account and the description pertaining to the account code. The system displays the account code details in the multiline along with the utilized amount in the transaction and the control action set for an account.

Select the “Edit Account Budget” link under the “Account Based Budget” business component.

The “Edit Account Budget” page appears.

Enter the following fields:

Finance Book	Use the drop-down list box to select the code identifying the finance book in which the account budgets are posted. All the finance books mapped to the login organization unit are listed down for selection.
Financial Year	Use the drop-down list box to select the open financial year for the selected finance book. The displays all the open financial year for the selected finance book in the drop-down list box. The financial year must be defined in the “Create Calendar” activity of the “Accounting Setup” business component. The system displays the current open financial year by default.
Financial Period	Use the drop-down list to select the financial period for the financial year. The financial period must be defined in the “Create Calendar” activity of the “Accounting Setup” business component. The system lists all the open financial period for the selected financial year. The system leaves the field blank by default.

Enter the following fields in the “Search Criteria” group box to search for the account for which the account budget has to be modified:

Account Code From	The starting number in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the account code in full or specify it partially using the “*” character. The system lists all the account codes that are greater than or similar to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the account code from the first record till the account code specified in the “To” field.
To	The ending number in the range of account code for which the details are to be retrieved (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system lists all the account codes that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Account Code From” field. If this field is left blank and the “Account Code From” entered, then the system retrieves the account codes starting from the number specified in the “Account Code From” field till the last record.
Description	The textual description pertaining to the account code (Alphanumeric, 40). Enter the description in full or specify it partially using the ‘*’ character. The system lists all the account codes with description similar to the description of the account code.
Account Group	Use the drop-down list box to select the group to which the account belongs. This account group must be defined for the account in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. The system displays “Expense” by default.
Currency	Use the drop-down list box to select the currency of the account. All the “Active” currencies are listed in the drop-down list box. The currency must be defined in the “Create Currency and Country” activity of the “Organization Set Up” business component. The system displays the base currency of the company by default.

Click the “Search” pushbutton to retrieve the budget details of the account code.

The system displays the following fields in the “Budget Information” multiline.

Finance Year / Period	The financial year whose budget amounts are to be modified.
Account Code	The code identifying the account whose budget amount is to be modified.
Currency	The currency of the account.
Description	The textual description pertaining to the account code.
Account Group	The group to which the account belongs.

Modify the following fields if required:

Budget Amount

The budget amount set for each accounts (Decimal). Mandatory. The budget amount must be greater than zero for all expenses and liabilities. The budget amount must be greater than the utilized amount.

Note: The sum of the budget amount of all the financial period must be less than or equal to the amount set for the financial year.

The system displays the following fields:

Utilized Amount	The amount utilized during transaction.
Control Action	The control action enforced on the budget amount, which could be “Hold” or “Ignore”. This is applicable only for account codes of account group "Expenses".

Check the box in the “Select” of the multiline to mark the account code.
Click the “Edit Budget” pushbutton to save the modifications made.

The account budget will be modified either for the financial year or for the financial period. The system stores the login ID of the user and the system date along with the creation details.

Note: The transactions must not be passed for the selected account code before deleting.

Click the “Delete Budget” pushbutton to delete the budget amount set for the account code.

The account budget will be modified appropriately either for the financial year or for the financial period. The system stores the login ID of the user and the system date along with the creation details.

To proceed, carry out the following

Select the “Seasonal Adaptation Pattern” link at the bottom of the page to modify the ratios set for the financial period.
Select the “Attach Notes” link at the bottom of the page to record observations pertaining to the modifications made to the account budget.