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Use this page to reverse the authorization of the processed overtime of employees.
Select the “ Unauthorize Overtime” option from the left pane.
The “Unauthorize Overtime” page appears.
The system displays the following field
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Date Format |
The date format applicable to the login user. More details. |
Enter the following
|
Processing Unit |
Select the organization unit in which you must unauthorize the employee overtime attendance. Tell me more. |
|
Scheduling Unit |
Select the organization unit that interacts with the Employee Attendance Processing Unit, to access the unauthorized employee overtime attendance. This organization unit must hold the Employment Information component. Tell me more. |
|
Rota Plan |
To unauthorize the overtime for the records of employees mapped to a rota plan, select the rota plan |
|
Rota Schedule |
To unauthorize the overtime for the records of employees mapped to a rota schedule under the rota plan, select the rota schedule. |
|
From Date |
The date from which the system must retrieve the authorized employee overtime records, for unauthorization |
|
To Date |
The date until which the system must retrieve the authorized employee records, for unauthorization |
|
To Date |
The date until which the system must retrieve the authorized employee overtime records, for unauthorization |
Select the “Get” pushbutton.
The system displays the following details of the authorized overtime records of employees
|
Employee Code |
The employee code of each employee mapped to the selected rota schedule |
|
Employee Name |
The name of the employee |
|
Assignment No. |
The assignment number of the employee, based on which he is mapped to the rota schedule |
|
Overtime In Hours |
The number of authorized overtime units contributed by the employee, for the date range you specified. These are processed attendance units |
Select each employee-assignment combination for which the authorized overtime must be unauthorized. To select, check the “Select” box in the multiline record that pertains to the employee-assignment record
Select the “Unauthorize” pushbutton
The overtime attendance units of the employee for a specified date range, which is the output of calculationsafter they have been computed in accordance with the overtime policies and rules defined for the rota plan.
You are not able to access a specific rota schedule, for attendance processing
The attendance is being processed, but some of the records were wrongly entered
You are not able to access a specific overtime record, for attendance processing
What happens if an employee’s leave is authorizedonly after his attendance for a month is processed?
Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.
In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.
You are not able to access a specific rota schedule, for attendance processing
The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.
You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”
The attendance is being processed, but some of the employee records were wrongly entered
You are to
Abort the employee attendance processing, through the “Set Employee Attendance Status” activity
Correct the information in the employee records
Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity
Reprocess the employee records
You are not able to access a specific overtime record, for attendance processing
The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.