Viewing contact information
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Use this page to record the contact information of the employee.
Ensure that you are in the “View personal information page”.
Select the “View Contact Information” link at the bottom of the page.
The “View contact Information” page appears.
The system displays the following:
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Date Format |
The date format that is applicable to the login user. |
The system displays the following in the “Employee Details” group box:
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HR Setup Unit |
The HR Setup Unit applicable to the login employment unit. |
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Employee Code |
The unique code and name of the employee. The system displays the value selected in the “Select Employee” page. |
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Employee Type |
The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee or has been hired on contract for a limited period or is a consultant. |
You can specify the contact information from “Select a contact type” groupbox:
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Contact Type |
The contact information type of the selected employee. For example, Communication, Holiday, Permanent or Residential. If you specify the contact type as “Holiday”, it indicates that the contact information being entered pertains to the contact address at which the employee could be contacted on a holiday. From the drop-down list box, select the required contact type. |
Viewing Effective Dates
You can use the “History Details” group box to view the effective dates of the previous versions of the contact information record.
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Effective From |
The date from which the corresponding version of the contact information record is effective. |
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Effective To |
The date till which the corresponding version of the contact information record is effective. |
Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.
You can the following details in the “Contact details” groupbox:
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Address |
The address at which the employee could be contacted under the specified contact information type. |
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Primary Address |
The permanent address of the employee. |
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Country |
The name of the country pertaining to the specified address. |
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State |
The name of the state pertaining to the specified address. |
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Postal Code |
The zip number of the city pertaining to the specified address. |
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Phone 1 |
The contact phone number at the address specified. |
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Phone 2 |
The alternate contact phone number at the address specified. |
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Fax |
The fax number at the address specified. |
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Mobile |
The mobile phone number of the employee. |
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The email address of the employee. |
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Home Page |
The web page address of the employee. |
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Comments |
Any remarks pertaining the contact information. |
The following details are displayed in the “Record Statistics” group box:
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Created by |
The name of the person who created the personal details |
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Created date |
The date on which it was created |
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Last modified by |
The name of the person who modified the personal details of the employee. |
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Last modified date |
The date on which the personal details were last modified. |