Manage Plan Period
Select “Manage Plan Period” activity under “Compensation Plan Setup”.
The “Manage Plan Period” page appears.
On launching, the screen will list the already created plan code details if any and display the latest plan period details
The following details are displayed in the header:
Plan Setup Unit |
The login OU is displayed here. Mandatory. |
Plan Code |
The plan code applicable to the plan setup unit. Mandatory. |
Plan Name |
The plan name related to the plan code. Mandatory. |
Status |
The system displays the status of the Plan code selected on launch of the page. The Status combo is loaded with “Draft”, “Open”, “Locked” and “Closed” options for you to choose. |
Click “Add New” to create new plan.
Enter the following field details under “Manage Plan Details” in the header:
Plan Setup Unit |
The “Plan Setup Unit” combo is loaded with the login OU. Mandatory. |
Plan Code |
Enter the Plan code. Mandatory. |
Plan Name |
Enter the plan name. Mandatory. |
Status |
The Status combo is loaded with “Draft”, “Open”, “Locked” and “Closed” options for you to choose. The system displays “Select” by default on click “Add New” button. |
Copy Plan From |
From the drop-down list box, select the required plan to be copied. The system displays “Select” by default. |
Click “Copy” to fetch the details in the header and multiline of Period & Milestone and Set Budget & Target tabs.
The “Manage Plan Period” screen consists of the following tabs:
In “Period and Milestone” tab each plan period has a plan code and name can be mapped to the appraisal period. If mapped, the Appraisal period From and To dates will be defaulted in the Period From and To controls. User may change the dates if required. If the Appraisal period is not mapped, then the user is to enter the Period From and To dates.
The Milestone timelines and Alert setup can be done for the processes Setting Target (only if the Separate Target Process is marked) and Revision Planning.
Enter the following field details in the header:
Appraisal Period |
Enter the appraisal period code. Help facility available |
Appraisal Description |
On entering the appraisal period, the corresponding description, Appraisal Period From and To dates gets displayed. Note: User can also overwrite the From and To dates |
Period From |
Enter the period from date if appraisal is not mapped. Mandatory. |
Period To |
Enter the period to date if appraisal is not mapped. Mandatory. |
Revision Eff. From |
The date from which the Compensation Revision is effective. Mandatory. |
Payout |
Enter the payout date by when the Compensation Rev paid amount. |
Auto lock after Planning End Date |
Select this checkbox to automatically lock the plan period after the planning end date. |
Separate Target Process |
Select this checkbox, if there is a separate target process instead of default target process. |
The following details are displayed under “Manage Milestone” multiline:
Stage |
The Stage column lists “Setting Target” and “Revision Planning” stages. |
Start Date |
The start date of the respective stage |
End Date |
The
end date of the respective stage |
Alert To |
From
the drop-down list box, select the required employees to whom
the alert mail has to be sent. The combo is loaded with “All Planners”,
“All Planners & HR”, “Budget levels & HR” and |
Start Alert Before (In Days) |
The number of days before which the start alert message has to be sent. |
End Alert 1 Before (In Days) |
The number of days before which the end alert message has to be sent. |
End Alert 2 Before (In Days) |
The number of days before which the second end alert message is sent. |
Escalate To |
From the drop-down list box, select the supervisor / HR to whom the escalation mail has to be sent. |
Daily Escalation After End Date |
Select checkbox if the escalation message is to be sent on daily basis after the milestone end date. |
The “Set Budget & Target” tab enables you to set the company or OU level budget and target. This is the overall company or the OU level budget and target set by HR which is inherited by all compensation review planners further in the company for that plan period.
Enter the following details in the header:
Choose Budget / Target |
From the drop-down list box, select the required budget / target type. The system displays “Select” by default on launch of the page. Mandatory. Note: One budget type should be kept as default and one target type should be kept as default. |
Select the checkbox next to “Set this type as the default Budget / Target for planners” to set the selected type from “Choose Budget / Target” as the default budget / target for planners.
Enter the following field details under “Budget Details” multiline:
Organization Unit |
From the combo select the OUs which are applicable for the plan period. |
Percentage |
Enter the budget / target value as percentage. |
Amount |
Enter the budget / target value as amount. Note: Either Percentage or Amount can be given for all the applicable OUs for the default budget and target types. |
Currency |
The base currency of the plan setup OU. |
Applicability |
Select the checkbox under this column for all the OU’s for which the plan code is applicable. |
Click “Save” to save the details entered.
The status has to be ‘Draft’ to save the plan period.
Click “Submit” to submit the details.
Note:
The status should be Open / Locked / Closed to submit.
The status of the plan period should be in the order Draft -> Open -> Locked -> Closed. Status change in the reverse order is not allowed.
Once the Plan period is Open and transactions (Planning, Target, Delegate and Proxy setting) are started, then the plan period cannot be edited other than the status.
Click “Set Rules and Process Defaults” hyperlink to navigate to “Set Rules and Process Defaults” screen.
Click “Set Performance Bonus / Increment Rates” hyperlink to navigate to “Performance Bonus / Increment Rates” screen.
Click “Manage Targets / Delegates” to navigate to “Manage Targets / Delegates” screen.
Click “Manage Proxy” hyperlink to navigate to “Manage Proxy” screen.