Authorize Prepayment Invoice – A summary of the activity

This activity allows you to authorize a prepayment invoice. You can search and select the prepayment invoices that you want to authorize. You can authorize a prepayment invoice that is in the “Fresh” status. The details of the invoice can be modified during the process of authorization. Further, you can modify an invoice with a “Draft” or “Returned” status and then authorize. Upon authorization. the status of the invoice is updated to “Authorized” . The details of the authorized invoice cannot be modified. You cannot modify the details of the payment schedule, the tax, charge, discount applicable for the prepayment invoice once authorized. This activity also facilitates you to authorize multiple prepayment invoices at the same time.

This activity also allows you to just modify the details of a prepayment invoice without authorizing it. The system then retains the status of the prepayment invoice as “Fresh”.Similarly this activity  allows you to return the invoice to the user who has created it for modification. A prepayment invoice is returned if the user who is authorizing it finds mistakes with the invoice and does not want to authorize it. The system updates the status of the invoice as “Returned”.

This activity also allows you to view the summary of the invoice and the entries that have been posted in various accounts. You can also record your observations regarding the prepayment invoice.

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